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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2013-047 Trailer Dump August 8, 2013 Sir/Madam: Sealed bids will be received in the office of the Director of Budget/Purchasing on Tuesday, August 27, 2013 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for a Trailer Dump for the Public Works Department. The Finance Committee reserves the right to accept or reject any and all proposals. Please use the enclosed envelope or a clearly marked envelope with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS Trailer Dump BID 2013-047 BID DATE: 08/27/13 SPECIFICATIONS Specifications for One Trailer Dump for the Public Works Department Highway Division for the use in hauling of material and household items during spring cleanup and to be used on and off road. Furnishing and mounting of all additional equipment shall be the responsibility of the equipment bidder. The following specification shall be the minimum requirements and the bid shall be of the manufacture’s latest model and design. The bid item must also comply with applicable Federal and Maine laws. All items appearing in the bidders regular published specifications are assumed to be included in the bidder’s proposal. The City of Lewiston reserves the right to reject all bids when deemed to be in the best interest of the City, and to waive any minor discrepancy or technicality in the bid specifications. REQUIREMENTS: Acceptable manufactures and units are as follows: East, Manac and Mac. NOTE: The successful bidder shall furnish a complete, job ready trailer and it shall conform in strength, quality and workmanship to what is provided in general by the trailer manufacturing industry. Specifications and ratings must conform to all S.A.E Standards. All additional equipment added to the unit will be painted to appropriately match the trailer. All hydraulics and electrical components will be appropriately installed and secured, subject to approval by a representative of the City. MODEL Latest YEAR 2013-2014 LENGTH • 33'-34' approx. WIDTH • 96"-98" SIDE HEIGHT • 60" CAPACITY • GVW approx. 75,000 lbs (min.) ---PAGE BREAK--- DUMP BODY • 1/4" AR - 450 sides & floor (min.) • Radius corners • 1/4" X 4" X 6" top rail (min.) • 12" cross member spacing • 1/4" AR 450 bulkhead (min.) • Ladder mounted on the outside front driver’s side of body exact location to be determined • Body fenders w/front & rear mud flaps • Steel side skirt, full length dirt shedder • Shovel w/holder mounted on front passenger’s side of body • 40 yd. capacity (min.) • 6" rear overhang TAILGATE • full height • made from 3/16" AR - 450 steel (min.) • overhung heavy duty hinges • gate to also side swing, with heavy duty hinges & latching mechanism, w/safety chain to secure gate when gate is swung open to the side • air operated gate w/controls on trailer & electric remote operation from truck cab CHASSIS • heavy duty steel frame • 16" beam • min. ½" w/HD hoist mount & 5 wheel plate th • 5 wheel height - approx. 49" th BRAKES • air operated w/ABS • extended life shoes & brake drums • 16½” X 7" brake shoes (min.) all axles • spring applied parking/emergency all axles AXLES • tri-axle, all axles to be air ride • front axle to be a lift axle • axle controls on trailer & electric remote operation from truck cab • #25,000 lbs capacity per axle (min.) • 10 stud steel/cast piloted TIRES & WHEELS • 11R X 24.5 16 ply tires • 8.25 X 24.5 steel disc wheels • powder coated 10 hole disc, heavy duty type minimum .472 thickness min. • One matching spare tire & rim HYDRAULIC SYSTEM • all hydraulic line to have dead ended connections & hanger brackets on the trailer front to store all the lines out of the way of hooking & unhooking the trailer when not in use • heavy duty hydraulic driven tub vibrator controlled from cab • body lift/lower line to be wing nut type • the two lines for the vibrator to be standard quick coupler type • all hydraulic couplers are to match existing ones on the City truck, that this trailer will be fitted to • the existing tractor is set up w/three hydraulic feeds to run hydraulic trailers & vibrator. Any modifications to the hydraulic system that may be needed should be noted on your bid submission ---PAGE BREAK--- LIGHTS & ELECTRICAL • LED stop turn & running lights • LED mid-mounted running & turn signal • Two oval LED strobes to be mounted at rear of the body. Exact location to be determined (Grote #77363) • controls for strobes to be in the weatherproof stainless compartment w/the axle controls • standard configuration 7-way heavy duty pin style trailer socket • second 7-socket for remote electrical cab controls to be marked as such • trailer electrical for accessories to have plug dead end for storage when not in use. Cables to have plugs on both ends and will stay with trailer when not in use. Cable to be included in bid. • Two LED flood lights mounted on the chassis frame rails, one on each side, exact locations to be determined. To be wired to the second plug to the auxiliary trailer feed that is prewired to the tractor side of the receptacle. LANDING GEAR • heavy duty 2 speed manual sized to support loaded trailer MISCELLANEOUS • heavy duty electricity operated cable type tarp system w/in cab mounted controls • control box mounted to the trailer for air & electrical to be stainless steel weatherproof w/easy access latching system on door. TRACTOR CAB CONTROL SYSTEM • bid is to include all costs related to the installation of the electrical controls to be installed in a 2009 Freightliner FLD12050 tractor • to be mounted in its own control console (if needed) in the center of the cab, exact location to be determined COLOR • Yellow • DOT approved reflective tape applied to the bottom of sides & rear of body MANUALS • Two complete sets of operator, service, repair, overhaul, parts & safety manuals SERVICE The Public Works Department must be satisfied that the equipment dealer maintains adequate service and parts facilities, with shop and field services performed by factory trained mechanics within a 75 mile radius of the 103 Adams Avenue, Lewiston, Maine facility. TRAINING Upon delivery, the successful bidder will provide training for the operators and maintenance personnel, performed by a qualified representative that is thoroughly familiar with the equipment. TRADE-IN • 1989 Ti-Brook 22' Dump Trailer w/hydraulic vibrator (as is condition) • VIN 1T9BS5A25KB04619 • For information about or to view the trade in, contact Phil Brienza at [PHONE REDACTED] ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS Trailer Dump BID 2013-047 BID DATE: 08/27/13 QUESTIONNAIRE NOTE: Bids will not receive consideration unless the bidder answers all questions on this form and returns the attached questionnaire and bidding form. MODEL YEAR LENGTH WIDTH SIDE HEIGTH YES NO CAPACITY GVW approx. 75,000 lbs (min.) DUMP BODY 1/4" AR - 450 sides & floor (min.) Radius corners 1/4" X 4" X 6" top rail (min.) 12" cross member spacing 1/4" AR 450 bulkhead (min.) Ladder mounted on the outside front driver’s side of body exact location to be determined Body fenders w/front & rear mud flaps Steel side skirt, full length dirt shedder Shovel w/holder mounted on front passenger’s side of body 40 yd. capacity (min.) 6" rear overhang TAILGATE full height made from 3/16" AR - 450 steel (min.) overhung heavy duty hinges gate to also side swing, with heavy duty hinges & latching mechanism, w/safety chain to secure gate when gate is swung open to the side ---PAGE BREAK--- air operated gate w/controls on trailer & electric remote operation from truck cab CHASSIS heavy duty steel frame 16" beam min. ½" w/HD hoist mount & 5 wheel plate th 5 wheel height - approx. 49" th BRAKES air operated w/ABS extended life shoes & brake drums 16½” X 7" brake shoes (min.) all axles spring applied parking/emergency all axles AXLES tri-axle, all axles to be air ride front axle to be a lift axle axle controls on trailer & electric remote operation from truck cab #25,000 lbs capacity per axle (min.) 10 stud steel/cast piloted TIRES & WHEELS 11R X 24.5 16 ply tires 8.25 X 24.5 steel disc wheels powder coated 10 hole disc, heavy duty type minimum .472 thickness min. One matching spare tire & rim HYDRAULIC SYSTEM all hydraulic line to have dead ended connections & hanger brackets on the trailer front to store all the lines out of the way of hooking & unhooking the trailer when not in use heavy duty hydraulic driven tub vibrator controlled from cab body lift/lower line to be wing nut type the two lines for the vibrator to be standard quick coupler type all hydraulic couplers are to match existing ones on the City truck, that this trailer will be fitted to the existing tractor is set up w/three hydraulic feeds to run hydraulic trailers & vibrator. Any modifications to the hydraulic system that may be needed should be noted on your bid submission ---PAGE BREAK--- LIGHTS & ELECTRICAL LED stop turn & running lights LED mid-mounted running & turn signal Two oval LED strobes to be mounted at rear of the body. Exact location to be determined (Grote #77363) controls for strobes to be in the weatherproof stainless compartment w/the axle controls standard configuration 7-way heavy duty pin style trailer socket second 7-socket for remote electrical cab controls to be marked as such trailer electrical for accessories to have plug dead end for storage when not in use. Cables to have plugs on both ends and will stay with trailer when not in use. Cable to be included in bid. Two LED flood lights mounted on the chassis frame rails, one on each side, exact locations to be determined. To be wired to the second plug to the auxiliary trailer feed that is prewired to the tractor side of the receptacle. COLOR Yellow DOT approved reflective tape applied to the bottom of sides & rear of body MANUALS Two complete sets of operator, service, repair, overhaul, parts & safety manuals SERVICE The Public Works Department must be satisfied that the equipment dealer maintains adequate service and parts facilities, with shop and field services performed by factory trained mechanics within a 75 mile radius of the 103 Adams Avenue, Lewiston, Maine facility. TRAINING Upon delivery, the successful bidder will provide training for the operators and maintenance personnel, performed by a qualified representative that is thoroughly familiar with the equipment. DELIVERY TIME Days TERMS The City of Lewiston reserves the right to accept or reject the trade-in allowance. ---PAGE BREAK--- To receive consideration, the bidder must enclose all of the literature necessary to properly evaluate this bid. Unit Bid price, FOB Lewiston, ME (Trailer Dump only) $ Trade In allowance: 1989 Ti-Brook 22' dump trailer w/hydraulic vibrator $ Net Bid Price: Trailer Dump less trade in $ Service: The City of Lewiston must be satisfied that the equipment dealer maintains adequate service facilities within reasonable distance of Lewiston and parts on hand with shop and field services performed by factory trained technicians. General: The unit shall be completely serviced, all adjustments made and be ready to work when delivered. Training: Within one week of delivery, a qualified representative will be made available for approximately four hours of operator training and approximately four hours of maintenance personnel training. Payment: Payment will be made within 30 days after delivery and training of the unit F.O.B. 103 Adams Avenue, Lewiston, Maine 04240. To receive consideration, the bidder must enclose all of the literature necessary to properly evaluate this bid. If the bidder takes any exception to these specifications, he/she is to list them in detail on this sheet and not in separate correspondence, otherwise strict compliance will be mandatory: FIRM SIGNED BY PRINTED NAME & TITLE ADDRESS TELEPHONE # FAX # E-MAIL ADDRESS DATE