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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2013-059 4X4 full size SUV (Lewiston Police Dept) October 30, 2013 Sir/Madam: Sealed bids will be received in the office of the Director of Budget/Purchasing on Tuesday, November 19, 2013 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for one 4X4 full size SUV for the Lewiston Police Department . The Finance Committee reserves the right to accept or reject any and all proposals. Please use the enclosed envelope or a clearly marked envelope with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt ---PAGE BREAK--- CITY OF LEWISTON, MAINE POLICE DEPARTMENT BID NO: 2013-059 BID DATE: 11/19/2013 Detailed specifications for one four wheel drive four door full size SUV (Chevy Tahoe, Ford Expedition or equal) for the Lewiston Police Department. All items appearing in the bidder’s published specifications are assumed to be included in the bidder’s proposal. The following specifications shall be the minimum requirements and the bid items shall comply with all Federal and Maine laws. The City of Lewiston’s Finance Committee reserves the right to reject any and all bids when deemed to be in the best interest of the Cities and to waive any minor discrepancy or technicality in the bid specifications. REQUIREMENTS YEAR NEW 2013 or latest model TYPE 4 X 4 GVWR 6800 lbs. Min. WHEELBASE 112.0" minimum OVERALL LENGTH 195.0 “ minimum HEAD ROOM Front: 39.0" minimum Rear: 36.0" minimum SHOULDER ROOM Front: 61.0" minimum Rear: 60.0" minimum LEG ROOM Front: 40.0" minimum Rear: 38.0" minimum MOTOR 4.6 liter V8 (minimum) TRANSMISSION Four Speed Electronically-Controlled Automatic w/OD-inc: brake/trans. Shift interlock, column shift. BRAKES Power disc with 4-wheel anti-lock (ABS) ELECTRICAL 12 Volt system ALTERNATOR 100 AMP alternator minimum BATTERY 650 CCA min. FUEL CAPACITY 18 gallons minimum TIRES Five P265/70R-17 A/S BSW STEERING Power WINDSHIELD Tinted COLOR All exterior paint finishes to be factory applied Black and White (front doors and roof painted white) ---PAGE BREAK--- RUSTPROOFING Ziebart Rustproofing process or approved equal (Must state process on Questionnaire) ACCESSORIES Factory air conditioning (utilizing 134A Freon) Reading light installed between sun visors AM/FM stereo with CD player Standard Hubcaps Vinyl side molding Heater and defroster Variable speed windshield wipers; windshield washer Dual power outside rearview mirror and one day/night inside rearview mirror, all non-glare type Power Windows Dual horn Rear door must hinge up to allow officer to be under cover when attending to rear equipment area Rear storage compartment pullout Cloth 6 way power bucket drivers seat with lumbar / Front passenger bucket seat. Rear vinyl bench seat. Deep tinted Glass; Rear doors, Quarter glass & Cargo doors Standard instrumentation NOTE Any equipment not specified but required by law will be included. ADD ALTERNATE 1 Trailering Equipment, Heavy-Duty inc.: trailering hitch platform & wiring harness TRADE-IN 2010 Ford Expedition (mileage 71,996) as is condition. Vehicle is still in service. The City of Lewiston reserves the right to accept or reject the allowance for trade offered and shall award the bid on the basis of the base bid or base bid and trade, whichever is in the best interest of that agency. Trade in vehicle will be available upon change over to new units. The City of Lewiston reserves the right to retain possession of a unit offered for trade for its own use if determined to be in the best interest of the City. Bid price on trade-ins shall be firm unless bidder notes special terms by exception. Bidders on trade-in units only shall be required to provide a 20% bid security (bank check or money order only) with their bid. If the bidder takes any exception to these specifications, he or she is to list them in detail on the proposal and questionnaire sheet and not in separate correspondence; otherwise strict compliance will be mandatory. ---PAGE BREAK--- CITY OF LEWISTON, MAINE POLICE DEPARTMENT BID NO: 2013-059 BID DATE: 11/19/2013 PROPOSAL & QUESTIONNAIRE FORM NOTE: Bids will not receive consideration unless the bidder answers questions and returns the attached questionnaire and bidding form. MAKE YEAR MODEL MILEAGE GVWR WHEELBASE INCHES OVERALL LENGTH INCHES HEAD ROOM FRONT INCHES REAR INCHES LEG ROOM FRONT INCHES SHOULDER ROOM FRONT INCHES ENGINE SIZE ENGINE DISPLACEMENT HORSEPOWER @ RPM CARBURETION BARRELS TRANSMISSION TYPE DIFFERENTIAL TYPE ELECTRICAL ALTER. CAPACITY AMPS BATT. CAPACITY AMPS/hr COOLING SYSTEM: HD HIGH CAPAC. POWER STEERING YES NO AIR CONDITIONING (134A FREON) YES NO BRAKES WITH ABS YES NO POWER BRAKES YES NO DRIVER’S SIDE AIR BAG YES NO STD OPT PASSENGER’S SIDE AIR BAG YES NO STD OPT ---PAGE BREAK--- SUSPENSION TYPE TIRES & WHEELS TIRE SIZE WHEEL WIDTH TIRE TYPE CONVENTIONAL SPARE TIRE? YES NO RUSTPROOFING (State type & process used) EQUIPMENT: SEATS FRONT TYPE REAR TYPE HEATER/ DEFROSTER YES NO HOOD LIGHT YES NO REARVIEW MIRROR, REMOTE OUTSIDE DAY/NIGHT INSIDE YES NO DEEP TINTED WINDOWS: rear doors, quarter glass & cargo door YES NO VARIABLE SPEED WIPERS YES NO AM/FM RADIO W/CD & CASSETTE PLAYER YES NO STANDARD HUBCAPS YES NO VINYL SIDE MOLDINGS YES NO POWER WINDOWS YES NO DUAL HORN YES NO STANDARD INSTRUMENTATION YES NO WARRANTY PERIOD EXTENDED WARRANTY AVAILABLE COST YES NO $ EXCEPTIONS TO SPECIFICATIONS YES NO ---PAGE BREAK--- If yes, list exceptions: Net price F.O.B. Lewiston Police Department for one 2012 4X4 SUV as specified: Bid Price (Unit only) $ Trade-in Allowance (as is condition) $ Net Bid price (Unit with trade in) $ Alternate 1: Trailering Equipment $ The City of Lewiston reserves the right to accept or reject the allowance for trade offered and shall award the bid on the basis of the base bid or base bid and trade, whichever is in the best interest of the agency. Trade-in vehicles will be available upon change over to new units. The City of Lewiston reserves the right to retain possession of any unit/units offered for trade if determined to be in the best interest of the City. Bid prices on trade-ins shall be firm unless the bidder notes special terms by taking exception to specifications. Bidders on trade in units only shall be required to provide a 20% bid security (bank check or money order only) with their bid. FIRM SIGNED BY PRINTED OR TYPED NAME PRINTED OR TYPED TITLE ADDRESS E-MAIL ADDRESS TELEPHONE # FAX # DATE