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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing REVISED 2014-051 Street Saw and Trailer July 29, 2014 Sir/Madam: Sealed bids will be received in the office of the Director of Budget/Purchasing on Tuesday, August 12, 2014 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for Street Saw and Trailer for the City of Lewiston Department of Public Works, Highway Division. The Finance Committee reserves the right to accept or reject any and all proposals. Please use a sealed envelope clearly marked envelope with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt 1 ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS STREET SAW & TRAILER Bid 2014-051 Due: Tuesday, August 12, 2014 by 2:00 p.m. SPECIFICATIONS Specifications for Street Saw and Trailer for the Public Works Department, Highway Division. The desired equipment will be used by the Highway Division to cut through concrete and asphalt surfaces. The following specification shall be the minimum requirements and the bid shall be of the manufacture’s latest model and design. The bid item must also comply with all applicable Federal and Maine laws. All items appearing in the bidders regular published specifications are assumed to be included in the bidder’s proposal. The City of Lewiston reserves the right to reject all bids when deemed to be in the best interest of the City, and to waive any minor discrepancy or technicality in the bid specifications. REQUIREMENTS Item 1: One Self Propelled Street Saw - Core Cut CC3500, EDCO SS-26-38K or approved equal. MODEL • Latest YEAR • 2014-2015 ENGINE • Air cooled w/electric start • 38 HP (min.) AIR FILTER • Multi stage air filter TRANSMISSION ENGINE PROTECTION • Hydrostatic variable speed drive system • Low oil shut down • High temperature shut down CUTTING CAPACITY • Maximum 12" cutting depth ability MISCELLANEOUS • Left & right handed blade mounting capabilities • Blade raised & lowered by way of electro-hydraulic pump • Engine hour meter • Depth cut gauge • Frame lifting point • Quick disconnect blade flanges • Blade guard for 26" blade • To include two 26" segmented diamond saw blades for asphalt & one for concrete 2 ---PAGE BREAK--- MANUALS • Two sets of manuals for the saw & trailer to include Machine and Engine: Operators Manuals; Service Manuals; Repair Manuals and Parts Manuals SERVICE The Public Works Department must be satisfied that the equipment dealer maintains adequate service and parts facilities, to include a full shop and field services performed by factory trained mechanics, within 75 mile radius of the 103 Adams Avenue facility. OPTION #1 Same unit specifications with a Diesel Engine. Item 2: Trailer MODEL • Latest YEAR • 2014-2015 CARGO AREA and ramp • Cargo Area: with sides approx. 40" X 80" min. 4 anchor points • Loading Ramp: no more than 15 degrees incline w/length appropriate to meet maximum allowed angle • DOT reflective tape installed on the outside of the body WATER TANK • min. 200 gallons • Dual fill ports & drains • 3/4" garden hose connecting point GVWR • 6,000 lbs. min. TIRES • Size to fit trailer requirements • One matching full sized spare tire & wheel BRAKES • Electric brakes ELECTRICAL • LED lights • 12 volt emergency breakaway battery HITCH • 2" ball hitch 3 ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS STREET SAW & TRAILER Bid 2014-051 Due: Tuesday, August 12, 2014 by 2:00 p.m. PROPOSAL/QUESTIONNAIRE FORM NOTE: Bids will not receive consideration unless the bidder answers all questions on this form and return the attached proposal/questionnaire form. Item 1: One Self Propelled Street Saw - Core Cut CC3500, EDCO SS-26-38K or approved equal. MODEL YEAR YES NO ENGINE Air cooled w/electric start 38 HP (min.) AIR FILTER Multi stage air filter TRANSMISSION ENGINE PROTECTION Hydrostatic variable speed drive system Low oil shut down High temperature shut down CUTTING CAPACITY Maximum 12" cutting depth ability MISCELLANEOUS Left & right handed blade mounting capabilities Blade raised & lowered by way of electro-hydraulic pump Engine hour meter Depth cut gauge Frame lifting point Quick disconnect blade flanges Blade guard for 26" blade To include two 26" segmented diamond saw blades for asphalt & one for concrete MANUALS Two sets of manuals for the saw & trailer to include Machine and Engine: Operators Manuals; Service Manuals; Repair Manuals and Parts Manuals 4 ---PAGE BREAK--- SERVICE The Public Works Department must be satisfied that the equipment dealer maintains adequate service and parts facilities, to include a full shop and field services performed by factory trained mechanics, within 75 mile radius of the 103 Adams Avenue facility. Item 2: Trailer MODEL YEAR YES NO CARGO AREA and ramp Cargo Area: with sides approx. 40" X 80" min. 4 anchor points Loading Ramp: no more than 15 degrees incline w/length appropriate to meet maximum allowed angle DOT reflective tape installed on the outside of the body WATER TANK min. 200 gallons Dual fill ports & drains 3/4" garden hose connecting point GVWR 6,000 lbs. min. TIRES Size to fit trailer requirements One matching full sized spare tire & wheel BRAKES Electric brakes ELECTRICAL LED lights 12 volt emergency breakaway battery HITCH 2" ball hitch Item 1: Street Saw $ Option 1: With diesel engine $ Item 2: Trailer $ Total Item 1 and Item 2 $ Total Option 1 and Item 2 $ 5 ---PAGE BREAK--- State Delivery from date of order Days State Terms for Payment To receive consideration, the bidder must enclose all of the literature necessary to properly evaluate this bid. Service: The City of Lewiston must be satisfied that the equipment dealer maintains adequate service facilities within reasonable distance of Lewiston and parts on hand with shop and field services performed by factory trained technicians. General: The unit shall be completely serviced, all adjustments made and be ready to work when delivered. Training: Within one week of delivery, a qualified representative will be made available for approximately four hours of operator training and approximately four hours of maintenance personnel training. Payment: Payment will be made within 30 days after delivery and training of the truck/catch basin cleaner F.O.B. 103 Adams Avenue, Lewiston, Maine 04240. If the bidder takes any exception to these specifications, he/she is to list them in detail on this sheet and not in separate correspondence, otherwise strict compliance will be mandatory: COMPANY SIGNED BY PRINTED (name & title) ADDRESS TELEPHONE FAX # E-MAIL DATE 6