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March 21, 2014 Jepson Brook Sewer Separation Phase V Bid No. 2014-017 Bid Date: 4/8/14 ADDENDUM NO 1 Please make the following changes to the Specifications: Specs: Add the attached prebid meeting minutes. Add the attached revised Proposal. Plans: Add the attached detail for the Vegetated Swale. END Department of Public Works • 103 Adams Ave • Lewiston, ME • 04240 • Voice Tel. [PHONE REDACTED] • Fax [PHONE REDACTED] • TTY/TDD [PHONE REDACTED] – www.lewistonmaine.gov Department of Public Works David A. Jones, P.E. Director ---PAGE BREAK--- 1 Date: March 20, 2014 Jepson Brook Sewer Separation Phase V, Bid 2014-017 Mandatory Pre-Bid Meeting Time & Location: Lewiston Public Works, 10:00 AM Name Title Company Tel. FAX E-Mail Ryan Barnes Project Engineer Lewiston 513-3003 784-5647 [EMAIL REDACTED] Mike Needham Project Mgr. CH Stevenson, 685-3600 685-3711 [EMAIL REDACTED] Perry Durgin Estimator RJ Grondin 854-1147 854-4315 [EMAIL REDACTED] Rene Perron Const. Mgr. D&C Const. 247-6023 247-6013 [EMAIL REDACTED] Pat Longchamps Foreman Longchamps 353-2349 353-5841 [EMAIL REDACTED] Travis Saucier T. Buck Const. 783-6223 783-3970 [EMAIL REDACTED] Tom Linindoll Estimator K&K Excavation 225-3030 225-3027 [EMAIL REDACTED] Matt Callahan Project Mgr. St. Laurent 784-7944 784-6592 [EMAIL REDACTED] Tom St Onge Project Coord. Gendron 782-7372 782-7308 [EMAIL REDACTED] Bob Pelletier Sales EJ Prescott 632-0385 [EMAIL REDACTED] Keven Niland Sales/Bypass Baker Corp. [PHONE REDACTED] [EMAIL REDACTED] Walter O’Leary Sales Mgr. East Jordan [PHONE REDACTED] Walter.o’[EMAIL REDACTED] Andrew Ward Foreman Pratt & Sons 345-3311 [EMAIL REDACTED] Project Engineer: Ryan Barnes 1. Introductions 2. Overall scope: All areas are within the Garcelon Bog Neighborhood, the project includes: Stewart Street – Hevey to Dead End - Stormdrain Hevey Street – Genest to Stewart - Stormdrain Genest Street – Hevey to Dion - Water and Stormdrain Perley Street – Stormdrain and Sewer Bradford Street – Stormdrain and Water Tucker Street – Mellon to Wildwood – Stormdrain Mellon Street – Stormdrain and Water Most streets were constructed in fills, so the digging will likely be in disturbed clays. The City will supply all water materials for the project. 3. Sequence of Construction No temporary mains. New mains will be laid parallel to existing mains. Neighborhoods to be completed and cleaned up prior to moving on to next area, for the purposes of this project neighborhoods shall be defined as: • Stewart-Hevey-Genest • Perley Street • Bradford-Tucker-Mellon ---PAGE BREAK--- 2 Contractor may want to consider completing the neighborhoods in the order listed above as they are the higher ground and may require less trench dewatering, but this order is not required. 4. Services: Contractor to do all taps. City to do tapping sleeves and valves, contractor to coordinate with the water division and install the sleeve. 5. Trench restoration/paving, asphalt escalator: The contractor is responsible for all trench restoration and paving. An asphalt escalator has been included in the bid. The project will be paved in sections as described in sequencing. The asphalt escalator follows the MaineDOT guideline. 6. Record drawings (tie sheets): The City will provide a blank sheet for every house and the contractor needs to complete them for each service (corporation and coupling to existing service). 7. Traffic: A Traffic Plan will need to be submitted when getting the street opening and excavation permits at City Hall. There will be no fee for the street opening permit. Sabattus St. - The contractor will be allowed to close one lane outbound between 7:00 AM and 3:00 PM. The contractor has the option to do this work at night, at no additional cost to the City, when he can go down to 2 lanes on Sabattus. 8. Testing: The Contractor is responsible for supplying chemicals, equipment and personnel for chlorinating, pressure testing, and delivering sample to lab. The City needs to be present to witness the pressure test. 9. Specs: Changes to the standard spec -time limit September 12, 2014, $500 per day inspection fee up from $200 – this deadline will be adhered to due to CSO mandate. -site maintenance/dust control (very important) - keep area clean and clear, access to homes. No sidecasting excavation, put directly into dump trucks -the City will notify residents of the upcoming project after awarded. -contractor responsible to notify property owners ahead of time when blocking access or shutting water -use at least a dozer or grader to fine grade to ¼” tolerance as specified -use of private property- unless the contractor has written permission from the homeowner (not renter) will not be allowed, including but not limited to use lawns for tools, trench boxes or eating lunch. No parking or turning around in driveways. -blasting- review changes to 40.10, 8 inches below pipe 10. Blasting – Borings were not completed as part of this project. Unitil has special requirements when blasting within 10 feet such as installing matting to protect their pipe. Keep Unitil involved in the blasting plan. 11. DEP Permits – A copy of the DEP permit for the outlet pipes is included in the Specs. New DEP regulations require that a certified contractor (included in specs) complete the work within the shoreland zone. There are several outfalls within the wetland delineation of Garcelon Bog. 12. Sewer Lining – Many of the sewer lines within the project limits will be lined this summer. The contractor will be required to attend coordination meetings with the City and the lining contractor, and coordinate with both the City and lining contractor to complete the work. ---PAGE BREAK--- 3 13. Plans Stewart Street • Clearing and grubbing (scrub brush & small diameter trees) required for the outlet shall be paid for under Miscellaneous Work. Genest Street • Water Records are not clear as to whether the watermain on Genest needs to be replaced or not, contractor to test pit the existing main to determine if it is Cast Iron or Ductile Iron. If it is Cast Iron it shall be replaced as part of this contract (Quantities included in the bid are based on the assumption that the watermain needs to be replaced). Perley Street • Clearing and grubbing required for the outlet shall be paid for under Miscellaneous Work. Bradford Street • Clearing and grubbing required for the outlet shall be paid for under Miscellaneous Work. • City has obtained a drainage easement for the outlet, the contractor is responsible for working within the easement. The City Does not own the vacant land at the end of the street, it owns to where asphalt ends. Any stockpiling must go through homeowner. Asphalt is to be extended 25’ for homeowner. • System is designed as an inverted siphon (pipe pitching up hill) the flow regulator will not be installed in the overflow pipe until after the entire system is installed. The City is aware this goes the wrong way. Tucker Street • Clearing and grubbing required for the outlet shall be paid for under Miscellaneous Work. Owner wants firewood. Mellon Street • Water Records are not clear as to whether the watermain on Mellon needs to be replaced or not, contractor to test pit the existing main to determine if it is Cast Iron or Ductile Iron. If it is Cast Iron it shall be replaced as part of this contract quantities included in the bid are based on the assumption that the watermain needs to be replaced). • If the watermain does not need to be replaced the City will provide the contractor with revised plans maintaining the watermain. Questions from Contractors: Are Federal Wage rates required on the project? - No. Items 44, 45, 47, and 48 are lump sum items with a quantity of three is this correct? - No these items should all have a quantity of one. A revised front end of the contract is included with this addendum with the correct quantities. Is there a specific model for the flow regulator item 22? - Yes, it is specified on Sheet What is included in the Alter Manhole/Catchbasin Item? - New Frames and covers set to new grade, plugging existing pipes, and modifying the inverts as necessary. ---PAGE BREAK--- 4 Please provide a detail for the driveway reconstruction, what is included in pay item 24? - A detail is shown on sheet D1, the pay items includes excavation, gravel, and all other work necessary to construct the apron except the asphalt which will be paid separately. Please provide a detail for the vegetated swale, what is included in pay item 26? - A detail is for the vegetated swale is include with the addendum, the pay items includes excavation, grading, wetland seed, and erosion control blankets and all other work necessary to construct the swale except the loam, which will be paid separately. How is the tideflex unit shown on page 9 paid for? - The tideflex unit has been removed from the bid, and therefore does not need a bid item. General Notes 15- Is the contractor responsible for permit fees to the City? - The contractor is responsible for obtaining permits, but fees will be waived for those permits related to this project. General Notes 12- Has unitil been made aware of this project? - Unitil is aware of the project and will be invited to the preconstruction meeting. General Notes 32 - Rigid insulation for pipes under can a unit price be put in since there is so much of the pipe that is under - Rigid insulation shall be considered incidental to the pipe for this contract. The contractor will be required to install insulation for the width of the trench up to a maximum of four feet wide. The majority of the storm drain and sewer mains on this project will require insulation. Genest – If the watermain is not replaced will the entire road still be reconstructed? - No the roadway will only be reconstructed if the water main is replaced. If any of the meeting participants feel that the above is not an accurate representation of what was discussed at the meeting, they should contact Ryan Barnes, Project Engineer at 513-3003, Ext. 3422. ---PAGE BREAK--- Revised – March 21, 2014 P-1 CITY OF LEWISTON PROPOSAL FOR JEPSON BROOK SEWER SEPARATION PHASE V 2014-017 To: Director of Budget & Purchasing City Hall, Lewiston, Maine Dear Sir/Madam: The undersigned hereby declares that he/she has carefully examined the location of the proposed work, the proposed Contract Form and the Contract Documents therein referred to and that he/she proposes and agrees, if this Proposal is accepted, that he/she will contract with the City of Lewiston, by its City Administrator, to provide all machinery, tools, labor, equipment and other means of construction and to do all the work and to furnish all the materials, except those specified in the Specifications to be furnished by the City, necessary to complete the work in the manner and time therein prescribed, in accordance with the conditions and requirements set forth in the Contract Documents and the requirements of the Engineer and/or Director of Public Works as provided for therein; and that he/she will accept in full payment therefore the following sums to wit: ITEM NO. EST. QTY PAY UNIT ITEM DESCRIPTION AND UNIT TOTAL 1 350 CY Select Backfill CY 2 230 CY Crushed Stone CY 3 20 EA Test Pit Excavation EA 4 170 CY Structural Earth Ex. "Overdepth" CY 5 170 CY Structural Rock Ex. "Overdepth" CY 6 1,200 CY Agg. Base crushed CY ---PAGE BREAK--- Revised – March 21, 2014 P-2 ITEM NO. EST. QTY PAY UNIT ITEM DESCRIPTION AND UNIT TOTAL 7 2,400 CY Agg. Sub-base gravel CY 8 6,900 SY Fine Grade/Prep Areas for Paving SY 9 6,900 SY Geotextile Fabric SY 10 910 TON Hot Mix Asphalt, 19.0 MM TON 11 480 TON Hot Mix Asphalt, 9.5 MM TON 12 350 TON Hot Mix Asphalt, Hand Placed TON 13 710 LF 10" Dia. HDPE Storm Drain LF 14 880 LF 12" Dia. Sanitite Storm Drain LF 15 810 LF 15" Dia. Sanitite Storm Drain LF 16 1,250 LF 18" Dia. Sanitite Storm Drain LF 17 50 LF 30" Dia Sanitite Storm Drain LF 18 25 EA 4' Dia. Catch Basin EA ---PAGE BREAK--- Revised – March 21, 2014 P-3 ITEM NO. EST. QTY PAY UNIT ITEM DESCRIPTION AND UNIT TOTAL 19 1 EA 6' Dia Catchbasin EA 20 14 EA 4' Dia. Manhole EA 21 1 EA Type F5 Basin EA 22 1 EA Flow Regulator EA 23 11 EA Alter Existing Manhole/Catch Basin EA 24 700 SY Reconstructing Driveway Aprons SY 25 2,150 SY Loam, Seed, & Mulch SY 26 200 SY Vegetated Swale SY 27 10 CY Rip-Rap CY 28 1,600 LF Install 6" or 8" Watermain LF 29 2 EA Install Hydrant EA 30 28 EA Install/Reconnet 3/4" Water Service EA ---PAGE BREAK--- Revised – March 21, 2014 P-4 ITEM NO. EST. QTY PAY UNIT ITEM DESCRIPTION AND UNIT TOTAL 31 310 LF 8" SDR 35 Sewermain LF 32 300 LF 6" and Sanitary House Laterals LF 33 1 EA 4' Dia Sewer Manhole EA 34 20 HR Hand Labor Straight Time HR 35 10 HR Mason HR 36 10 HR Foreman HR 37 10 HR Air Tool and Compressor w/ Operator HR 38 10 HR All Purpose Excavator w/Operator HR 39 10 HR Truck, Small, w/Operator HR 40 10 HR Front End Loader w/Operator HR 41 400 LF Relocate or 8" Sanitary House Laterals LF 42 60 LF Watermain Adjustments/Relocations LF ---PAGE BREAK--- Revised – March 21, 2014 P-5 ITEM NO. EST. QTY PAY UNIT ITEM DESCRIPTION AND UNIT TOTAL 43 270 LF Relocate Water Service LF 44 1 LS Erosion and Sedimentation Control LS 45 1 LS Traffic Control LS 46 200 HR Flaggers HR 47 1 LS Miscellaneous work LS 48 1 LS Mobilization & Cleanup LS TOTAL: ) The undersigned acknowledges the receipt of Addenda numbered . The undersigned further agrees that, after notification by the Director of Budget & Purchasing of the acceptance of his/her Proposal and the readiness of the Contract for signature, he/she will execute the Contract and furnish the required Bonds within ten (10) days, Saturdays, Sundays and Holidays, excluded, and that he/she will commence the work within ten (10) days after the execution of the Contract and deliverance of the Bonds, unless otherwise specified in the Supplemental Specifications or directed by the Director of Public Works or City Engineer in writing; and that he/she will prosecute the work to its completion within the time limit specified in the Supplemental Specifications. The undersigned further agrees that there shall be deducted from monies due the Contractor, not as a penalty, but as inspection costs, the sum of five hundred ($500.00) dollars for each working day beyond the time limit specified in the Supplemental Specifications which is required by the Contractor to complete the whole work to the satisfaction of the Engineer and the Director of Public Works. ---PAGE BREAK--- Revised – March 21, 2014 P-6 The undersigned further agrees that in the employment of labor, preference will be given, all other things being equal, to the citizens of Lewiston and of the State of Maine, in that order. The undersigned hereby further declares that the only persons or parties interested in this Proposal, as principals, are named below; that the Proposal is made without any connection with any other person or party making any Proposal for the same work; and that no person acting for or employed by the City of Lewiston is directly or indirectly interested in this Proposal or in any contract which may be made under it or in profits expected to arise there from, except as provided by the City Charter. The full names and addresses of all persons and parties interested in this Proposal, as principals, are as follows: (Give first and last names in full; and in the case of a Corporation, give names and addresses of President, Treasurer and Manager; and in case of a Partnership, give names and addresses of members): Accompanying this Proposal is a bid security deposit in the amount of which is to become the property of the City of Lewiston, by forfeiture, if the undersigned fails, after notification by the Director of Budget & Purchasing of the acceptance of his/her Proposal, to execute a Contract with the City and furnish the required Bonds within the time agreed to herein; or, in case the undersigned withdraws his/her Proposal within thirty (30) days after the opening of the Proposals. Otherwise, the deposit will be returned to the undersigned in accordance with the provisions in the Notice to Contractors. Signature of person, firm, or corporation making bid: By: Legal Address: Principal place of business: FIRM’S I.R.S. IDENTIFICATION NO: Date: _ Address to which all correspondence and notifications are to be sent: Phone No: ---PAGE BREAK---