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June 24, 2013 Veteran’s Memorial Bridge Storm Drain and Pond Road Culvert Replacement Bid No. 2013-011 Bid Date: 6/27/13 ADDENDUM NO. 1 Please make the following changes to the Specifications: 1. The Veteran’s Bridge Storm Drain (Schedule A) has been removed from the contract. Please use the revised proposal and bid form attached to this addendum. 2. The second paragraph on page N-2 of the CONTRACT DOCUMENTS should read: “The Bid must be signed by the bidder with his/her full name and address and be enclosed in a sealed envelope together with the bid security. The sealed envelope containing the bid shall be marked with the name and address of the bidder and entitled: POND ROAD CULVERT REPLACEMENT.” END Department of Public Works • 103 Adams Ave • Lewiston, ME • 04240 • Voice Tel. [PHONE REDACTED] • Fax [PHONE REDACTED] • TTY/TDD [PHONE REDACTED] – www.ci.lewiston.me.us Department of Public Works David A. Jones, P.E. Director ---PAGE BREAK--- CITY OF LEWISTON BID FOR POND ROAD CULVERT REPLACEMENT BID NO. 2013-011 To: Director of Budget & Purchasing City Hall, Lewiston, Maine Dear Sir/Madam: The undersigned hereby declares that he/she has carefully examined the location of the proposed work, the proposed Contract Form and the Contract Documents therein referred to and that he/she proposes and agrees, if this Bid is accepted, that he/she will contract with the City of Lewiston, by its City Administrator to provide all machinery, tools, labor, equipment and other means of construction and to do all the work and to furnish all the materials, except those specified in the Specifications to be furnished by the City, necessary to complete the work in the manner and time therein prescribed, in accordance with the conditions and requirements set forth in the Contract Documents and the requirements of the Engineer and/or Director of Public Services as provided for therein; and that he/she will accept in full payment therefore the following sums to wit: POND ROAD CULVERT REPLACEMENT ITEM EST PAY NO. QTY UNIT ITEM DESCRIPTION AND UNIT 1. 1 LS Remove Existing Pipe 2. 50 CY Select Backfill 3. 8 CY Aggregate Base - Crushed ---PAGE BREAK--- 4. 15 CY Aggregate Subbase - Gravel 5. 40 SY Fine Grade/Prep Areas for Paving 6. 5 TON Hot Mix Asphalt, 19.0 mm 7. 1 LS 8’ x 4’2” MultiPlate Arch Culvert 8. 25 CY Riprap (D50=9”) 9. 50 SY Geotextile 10. 100 SY Loam, Seed & Mulch 11. 10 HR All Purpose Excavator w/ Operator ---PAGE BREAK--- 12. 10 HR Hand Labor Straight Time 13. 10 HR Front End Loader w/ Operator 14. 1 LS Traffic Control 15. 1 LS Mobilization TOTAL BID: The undersigned acknowledges the receipt of Addenda numbered . The undersigned further agrees that, after notification by the Director of Budget & Purchasing of the acceptance of his/her Bid and the readiness of the Contract for signature, he/she will execute the Contract and furnish the required Bonds within ten (10) days, Saturdays, Sundays and Holidays, excepted, and that he/she will commence the work within ten (10) days after the execution of the Contract and deliverance of the Bonds, unless otherwise specified in the Supplemental Specifications or directed by the Director of Public Works or City Engineer in writing; and that he/she will prosecute the work to its completion within the time limit specified in the Supplemental Specifications. The undersigned further agrees that there shall be deducted from monies due the Contractor, not as a penalty, but as inspection costs, the sum of two hundred ($200.00) dollars for each working day beyond the time limit specified in the Supplemental Specifications which is required by the Contractor to complete the whole work to the satisfaction of the Engineer and the Director of Public Works. The undersigned further agrees that in the employment of labor, preference will be given, all other things being equal, to the citizens of Lewiston and of the State of Maine, in that order. ---PAGE BREAK--- The undersigned hereby further declares that the only persons or parties interested in this Bid, as principals, are named below; that the Bid is made without any connection with any other person or party making any Bid for the same work; and that no person acting for or employed by the City of Lewiston is directly or indirectly interested in this Bid or in any contract which may be made under it or in profits expected to arise there from, except as provided by the City Charter. The full names and addresses of all persons and parties interested in this Bid, as principals, are as follows: (Give first and last names in full; and in the case of a Corporation, give names and addresses of President, Treasurer and Manager; and in case of a Partnership, give names and addresses of members): Accompanying this Bid is a bid security deposit in the amount of which is to become the property of the City of Lewiston, by forfeiture, if the undersigned fails, after notification by the Director of Budget & Purchasing of the acceptance of his/her Bid, to execute a Contract with the City and furnish the required Bonds within the time agreed to herein; or, in case the undersigned withdraws his/her Bid within thirty (30) days after the opening of the Bids. Otherwise, the deposit will be returned to the undersigned in accordance with the provisions in the Notice to Contractors. Signature of person, firm, or corporation making bid: Signature of person, firm, or corporation making bid: By: Legal Address: Principal place of business: FIRM’S I.R.S. IDENTIFICATION NO: Date: _ Address to which all correspondence and notifications are to be sent: Phone No: ---PAGE BREAK--- Veteran’s Memorial Bridge Storm Drain & Pond Rd. Culvert Replacement Pre-Bid Meeting June 20, 2013 Bid #2013-011 MANDATORY PRE-BID CONFERENCE for Veteran’s Memorial Bridge Storm Drain & Pond Rd. Culvert Replacement NAME TITLE COMPANY PHONE FAX E-MAIL Justin Early Project Engineer Lewiston 513-3003 784-5647 [EMAIL REDACTED] Josh Adams Field Engineer CPM Const. 865-0000 865-4836 [EMAIL REDACTED] Steven Piela Estimator Glidden 856-9990 856-9998 [EMAIL REDACTED] Kevin Castonguay Project Asst. Longchamps & Sons 353-2349 353-6405 [EMAIL REDACTED] Matt Callahan Project Mgr. St. Laurent 784-7944 784-6592 [EMAIL REDACTED] Art Burgess Engineer Pratt & Sons 345-3311 345-3313 [EMAIL REDACTED] Diane Laliberte Secretary Gendron 782-7372 782-7308 [EMAIL REDACTED] Travis Saucier Proj. Mgr./Est. T. Buck 783-6223 783-3970 [EMAIL REDACTED] Wes Enman Eng. Technician Lewiston 513-3003 784-5647 [EMAIL REDACTED] Richard Burnham City Engineer Lewiston 513-3003 784-5647 [EMAIL REDACTED] Justin Early Project Engineer Lewiston 513-3003 784-5647 [EMAIL REDACTED] Josh Adams Field Engineer CPM Const. 865-0000 865-4836 [EMAIL REDACTED] Steven Piela Estimator Glidden 856-9990 856-9998 [EMAIL REDACTED] Lauren Shaw Admin. Asst. Lewiston 513-3003 784-5647 [EMAIL REDACTED] Justin Early is the Project Engineer. Scope of Work: The MDOT will be doing a re-surfacing of Veteran’s Bridge, and will do the storm drain at that time, so that portion of this project is being removed from the specs. The project will now be just the Pond Road Culvert Replacement. Projected budget is $40-45K. The replacement culvert is a steel, multi-plate arch with an 8’ span, 4’ x 2” rise and an open bottom sitting on concrete fittings. Please carefully review the technical specifications for this structure in the specs. A qualified representative for the supplier of this item should be on site – see Division 10. Traffic control: the road needs to be shut down when the culvert is being replaced. People will need to use Old Greene Road. The City plans to re-pave pond road, so the contractor is only responsible for binder at this point. There is a possibility that the City will do the binder, depending on timing. Item #13: change LF to Hours for Front End Loader. Justin will include a new bid tab with an addendum about the change in project scope. Contact Justin Early, Project Engineer, with any questions. (207)513-3003, ext. 3421 Fax: (207) 784-5647 [EMAIL REDACTED] M:/Projects/CSO&Storm Drainage/Veterans Bridge & Pond Road/pre bid meeting minutes 062013.doc