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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2013-048 Tracked Excavator August 8, 2013 Sir/Madam: Sealed bids will be received in the office of the Director of Budget/Purchasing on Tuesday, August 27, 2013 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for a Tracked Excavator for the Public Works Department. The Finance Committee reserves the right to accept or reject any and all proposals. Please use the enclosed envelope or a clearly marked envelope with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS Tracked Excavator BID 2013-048 BID DATE: 08/27/13 SPECIFICATIONS Specifications for One Tracked Excavator for the Public Works Department Water and Sewer Division. The desired equipment will be used for general trenching, excavating and grading work and to be used on and off road. Furnishing and mounting of all additional equipment shall be the responsibility of the equipment bidder. The following specification shall be the minimum requirements and the bid shall be of the manufacture’s latest model and design. The bid item must also comply with applicable Federal and Maine laws. All items appearing in the bidders regular published specifications are assumed to be included in the bidder’s proposal. The City of Lewiston reserves the right to reject all bids when deemed to be in the best interest of the City, and to waive any minor discrepancy or technicality in the bid specifications. REQUIREMENTS: Acceptable manufactures and units are as follows: Case CX160, John Deere 160G LC, Caterpillar 316E, Volvo EC160D and Komatsu PC160LC-8, or approved equal. If the manufacturer has other machines they believe are better suited, please include them as well. NOTE: The successful bidder shall provide a machine for testing prior to bid being awarded. Any differences in the demo unit must be identified at time of demonstration or machine shall be assumed to be equal to the final unit delivered to the City. The successful bidder shall furnish a complete, job ready machine and it shall conform in strength, quality and workmanship to what is provided in general by the excavating manufacturing industry. The machine shall not use optional counter weight. Specifications and ratings must conform to all S.A.E Standards. All additional equipment added to the unit will be painted to appropriately match the machine. All hydraulics and electrical components will be appropriately installed and secured, subject to approval by a representative of the City. MODEL Latest YEAR 2013-2014 ---PAGE BREAK--- OPERATING PERFORMANCE • Operating weight: 38,000-40,000 lbs. (approx.) • Bucket digging force: 23,000 lbs. (min.) • loads limited by hydraulic capacity rather than tipping load. Not to exceed 80% actual tipping load • drawbar pull 35,000 lbs (min.) • Lifting (min.) capacity from center of swing @ bucket hook height of 0' lift over the front w/24" shoe & 850 lb bucket Radius @ ft Min. Over Front Min. Over Side 10' 13,000 lbs 14,500 lbs 15' 14,000 lbs 8,000 lbs 20' 9,000 lbs 5,000 lbs ENGINE • Net H.P: 115 H.P. (min.) @ 2,200 rpm • Water cooled • Turbocharged w/air to air after cooler • Cold weather starting & operating package • Antifreeze to -40EF • Tier 3 emissions compliant (min.) • auto throttle • Dry type double element long life air filters w/auto dust evacuation device • fuel pre-filter w/water separator • heavy duty cooling w/reversible fan w/cab remote control Engine protection system to include but not limited to the following: • high coolant temperature • low oil • selectable operating modes for fuel efficiency BOOM & ARM CONFIGURATION • boom length approx. 17' w/holding valves • arm length approx. 9' 6" min. DRIVE SYSTEM • 2 speed hydraulically driven BUCKETS/THUMB • One 38" heavy duty bucket for general purpose & excavating w/heavy duty side cutter & replaceable teeth • heavy duty 60" clean up bucket w/hydraulic articulation & bolt on cutting edge. Articulation to stay w/the bucket when removed • All buckets to fit wedge type hydraulic quick coupling system installed on the machine • factory installed hydraulic thumb w/cab controls, direct OEM pin placement COUPLING SYSTEM • hydraulic wedge - lock type coupler. Coupler to be compatible w/the existing buckets that are already in use by the City. These buckets are from 2002 Volvo EC 150 excavator • direct OEM pin placement coupler ---PAGE BREAK--- HYDRAULIC SYSTEM • heavy duty cooling • 10 Micron full flow hydraulic filter w/indicator light for filter • plumbed to run hydraulic quick coupler system & hydraulic bucket articulator on ditching bucket (min.) LIGHTS • Two boom mounted work lights • Two front work lights (upper cab mounted) • Two rear work lights • Cab interior lights • Instrument lighting • cab mounted Whelen (R1LPPA) LED strobe light with protective cage installed. Exact position to be determined • Two oval LED strobe (Grote #77363) to be mounted at rear of unit in stainless steel weatherproof boxes exact location to be determined ELECTRICAL • Alternator - high capacity • Batteries 1200 CCA capacity (min.) • Engine block heater • AM-FM stereo system • 12 volt auxiliary power port • 12 volt 20 amp power feed & wiring, ignition controlled, for the two way radio system that will be installed at a later date in cab • travel alarm w/override switch • rear camera system CAB • R.O.P.S cab w/sound suppression & air pressurization • Air conditioning • Heater/Defroster: 36,000 BTU/hr (min.) • Front & rear wipers/washer systems • Interior rear view mirror • Exterior rear view mirrors • Fully adjustable deluxe air suspension seat w/seat belt • Horn • Tinted glass w/sun visors • Deluxe gauges and monitoring system w/onboard diagnostics • Interior & exterior grab handles • Removable/washable floor mat • Low vibration cab damper mounting MISCELLANEOUS • centralized lube banks • control pattern - change valve • 24"-28" track shoes • hydraulic attachment quick coupler system w/cab controls • rain shield • side & rear mirrors to meet new ISO Visibility requirements • three sets of fully functional keys COLOR • Standard for model quoted • all attachments to be painted to match the machine MANUALS • 2 - sets of Operator; Service, Repair, Maintenance, Safety and Parts WARRANTY • Three year full warranty to include: • Power train, electrical, hydraulic & onboard diagnostics ---PAGE BREAK--- SERVICE The Public Works Department must be satisfied that the equipment dealer maintains adequate service and parts facilities, with shop and field services performed by factory trained mechanics within a 75 mile radius of the 103 Adams Avenue, Lewiston, Maine facility. TRAINING Within one week of delivery, the successful bidder will provide training for the operators and maintenance personnel, performed by a qualified representative that is thoroughly familiar with the equipment. Possible exception to exact fitting coupler: if you are unable to meet the exact couple that is requested, please list separately the additional costs for the following buckets. Alt. 1: One 24" heavy duty bucket for general purpose & excavating w/heavy duty side cutter and replaceable teeth Alt. 2: One 42" heavy duty bucket for general purpose and excavating w/heavy duty side cutter and replaceable teeth. TRADE IN • One 1995 John Deere 595D rubber tired excavator w/one digging and one ditching bucket • 10,775 hours • VIN FF59JDX001476 • as condition • For information or to view the trade in unit contact: Phil Brienze at [PHONE REDACTED] ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS Tracked Excavator BID 2013-048 BID DATE: 08/27/13 QUESTIONNAIRE NOTE: Bids will not receive consideration unless the bidder answers all questions on this form and returns the attached questionnaire and bidding form. MODEL YEAR YES NO OPERATING PERFORMANCE Operating weight: 38,000-40,000 lbs. (min.) Bucket digging force: 23,000 lbs. (min.) loads limited by hydraulic capacity rather than tipping load. Not to exceed 80% actual tipping load drawbar pull 35,000 lbs (min.) Lifting (min.) capacity from center of swing @ bucket hook height of 0' lift over the front w/24" shoe & 850 lb bucket Radius @ ft Min. Over Front Min. Over Side 10' 13,000 lbs 14,500 lbs 15' 14,000 lbs 8,000 lbs 20' 9,000 lbs 5,000 lbs ENGINE Net H.P: 115 H.P. (min.) @ 2,200 rpm Water cooled Turbocharged w/air to air after cooler Cold weather starting & operating package Antifreeze to -40EF Tier 3 emissions compliant (min.) auto throttle Dry type double element long life air filters w/auto dust evacuation device fuel pre-filter w/water separator ---PAGE BREAK--- heavy duty cooling w/reversible fan w/cab remote control Engine protection system to include but not limited to the following: high coolant temperature low oil selectable operating modes for fuel efficiency BOOM & ARM CONFIGURATION boom length approx. 17' w/holding valves arm length approx. 9' 6" min. DRIVE SYSTEM 2 speed hydraulically driven BUCKETS/THUMB One 38" heavy duty bucket for general purpose & excavating w/heavy duty side cutter & replaceable teeth heavy duty 60" clean up bucket w/hydraulic articulation & bolt on cutting edge. Articulation to stay w/the bucket when removed All buckets to fit wedge type hydraulic quick coupling system installed on the machine factory installed hydraulic thumb w/cab controls, direct OEM pin placement COUPLING SYSTEM hydraulic wedge - lock type coupler. Coupler to be compatible w/the existing buckets that are already in use by the City. These buckets are from 2002 Volvo EC 150 excavator direct OEM pin placement coupler HYDRAULIC SYSTEM heavy duty cooling 10 Micron full flow hydraulic filter w/indicator light for filter plumbed to run hydraulic quick coupler system & hydraulic bucket articulator on ditching bucket (min.) LIGHTS Two boom mounted work lights Two front work lights (upper cab mounted) Two rear work lights Cab interior lights Instrument lighting cab mounted Whelen (R1LPPA) LED strobe light with protective cage installed. Exact position to be determined ---PAGE BREAK--- Two oval LED strobe (Grote #77363) to be mounted at rear of unit in stainless steel weatherproof boxes exact location to be determined ELECTRICAL Alternator - high capacity Batteries 1200 CCA capacity (min.) Engine block heater AM-FM stereo system 12 volt auxiliary power port 12 volt 20 amp power feed & wiring, ignition controlled, for the two way radio system that will be installed at a later date travel alarm w/override switch rear camera system CAB R.O.P.S cab w/sound suppression & air pressurization Air conditioning Heater/Defroster: 36,000 BTU/hr (min.) Front & rear wipers/washer systems Interior rear view mirror Exterior rear view mirrors Fully adjustable deluxe air suspension seat w/seat belt Horn Tinted glass w/sun visors Deluxe gauges and monitoring system w/onboard diagnostics Interior & exterior grab handles Removable/washable floor mat Low vibration cab damper mounting MISCELLANEOUS EQUIPMENT centralized lube banks control pattern - change valve 24"-28" track shoes hydraulic attachment quick coupler system w/cab controls ---PAGE BREAK--- rain shield side & rear mirrors to meet new ISO Visibility requirements three sets of fully functional keys COLOR Standard for model quoted all attachments to be painted to match the machine MANUALS 2 - sets of Operator; Service, Repair, Maintenance, Safety and Parts SERVICE CENTER The Public Works Department must be satisfied that the equipment dealer maintains adequate service and parts facilities, with shop and field services performed by factory trained mechanics within a 75 mile radius of the 103 Adams Avenue, Lewiston, Maine facility. WARRANTY Three year full warranty to include: • Power train, electrical, hydraulic & onboard diagnostics TRAINING Within one week of delivery, the successful bidder will provide training for the operators and maintenance personnel, performed by a qualified representative that is thoroughly familiar with the equipment. DELIVERY TIME Days TERMS The City of Lewiston reserves the right to accept or reject the trade-in allowance. To receive consideration, the bidder must enclose all of the literature necessary to properly evaluate this bid. Unit Bid price, FOB Lewiston, ME (Excavator only) $ Trade In allowance: 1995 John Deere 595D rubber tired excavator w/1 digging and 1 ditching bucket $ Net Bid Price: Loader less trade in $ Alternate 1: One 24" heavy duty bucket for general purpose & excavating w/heavy duty side cutter and replaceable teeth $ Alternate 2: One 42" heavy duty bucket for general purpose and excavating w/heavy duty side cutter and replaceable teeth. $ ---PAGE BREAK--- Service: The City of Lewiston must be satisfied that the equipment dealer maintains adequate service facilities within reasonable distance of Lewiston and parts on hand with shop and field services performed by factory trained technicians. General: The unit shall be completely serviced, all adjustments made and be ready to work when delivered. Training: Within one week of delivery, a qualified representative will be made available for approximately four hours of operator training and approximately four hours of maintenance personnel training. Payment: Payment will be made within 30 days after delivery and training of the truck/catch basin cleaner F.O.B. 103 Adams Avenue, Lewiston, Maine 04240. To receive consideration, the bidder must enclose all of the literature necessary to properly evaluate this bid. If the bidder takes any exception to these specifications, he/she is to list them in detail on this sheet and not in separate correspondence, otherwise strict compliance will be mandatory: FIRM SIGNED BY PRINTED NAME & TITLE ADDRESS TELEPHONE # FAX # E-MAIL ADDRESS DATE