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MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING June 04, 2013 Page 1 Regular Meeting of the City Council was called to order by Mayor Paulekas at 6:30 p.m. 1. Pledge of Allegiance. Mayor Paulekas led the Pledge of Allegiance. 2. Roll Call. Roll call showed present: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Absent: McKinley and Weaver. Staff present: Janine Jordan, City Manager; David Derragon, Asst. City Manager; Sue Morris-Jones, City Clerk; David Clark, City Attorney; Randy Hunt, Community Development Director; and Paul Harrison, Parks and Recreation Director. 3. Disclosures by City Council Members. None. 4. Consideration of Changes in Agenda and Setting the Agenda. MOTION BY SHUMWAY, seconded by Henry, that the Agenda be set as submitted. MOTION CARRIED by voice vote. 5. Approval of Consent Agenda. MOTION BY SHUMWAY, seconded by Henry, that the Consent Agenda be approved and that each specific action on the Consent Agenda be approved as indicated. Roll call showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. CONSENT AGENDA 5A. Minutes of City Council Meetings. Action: that Council approve the Minutes of the City Council Regular Meeting of May 21, 2013 and Public Hearing of May 28, 2013, and have them placed on file for public inspection. 5B. Cemetery Deeds for May 16-31, 2013. Action: that the Cemetery Deeds for May 16-31, 2013 be accepted, and the Mayor and City Clerk be authorized to sign and have them recorded in the Office of the County Clerk. 5C. Vouchers for May 2013. Action: that the following Resolution be adopted: BE IT RESOLVED: that all vouchers approved by the Finance Committee be allowed, warrants drawn on proper City funds in payment thereof, and the vouchers be placed on file in the Treasurer's Office subject to public inspection; and that Council authorize payment for the month-end payroll, light and gas charges, telephone charges, ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING June 04, 2013 Page 2 Pioneer Canal-Lake Hattie Irrigation District lease, employee travel, other employee reimbursements, pay advances, refunds for City services, recording fees, postage, lease purchase and bond payments, self-funded employee health insurance claims, miscellaneous insurance claims, Council-approved bid items, outside attorney fees, other consulting fees, before normal City Council approval on the first Tuesday of July. These expenditures are to be paid subject to audit by the City of Laramie Finance Department. 5D. Minutes. Action: that Council acknowledge receipt of the Minutes of the Parks, Tree and Recreation Advisory meeting of May 08, 2013, and that the following recommendations be approved: 1. To approve the Adopt A Park Agreement with Laramie Depot Association to adopt Railroad Heritage Park located in Depot Park for a two year term and to authorize the City Manager to sign; 2. To approve co-sponsoring live music at the First Street Plaza during Farmer’s Markets for the summer of 2013; 3. To approve a fifty percent reduction in facility reservations fees for the Saratoga Elementary School; 4. To approve co-sponsoring the Rotary Club’s Horseshoe Tournament at Washington Park; 5. To approve the Recreation Center membership promotions for six month membership conversions, SPT construction charter memberships, holiday promotions, demonstration days, and community free days. 5E. Minutes. Action: that Council acknowledge receipt of the Minutes of the Parks, Trails and Recreation Master Plan Ad Hoc Advisory Committee meeting of May 08, 2013; no recommendations. 5F. Agreement Amendment. Action: that Council approve Amendment No. One to the Construction Contract between the City of Laramie and Arcon, Inc., for the Undine Park Splash Pad – Phase 2, to extend the term of the construction contract time by fifteen (15) days and authorize the Mayor and City Clerk to sign. 5G. Agreement Amendment. Action: that Council approve Amendment No. One to the Construction Contract between the City of Laramie and JC Construction and Design, LLC, for the Optimist Park Rehabilitation Project to extend the term of the construction contract time by twenty-five (25) days, and authorize the Mayor and City Clerk to sign. 5H. Agreement. Action: that Council approve the Facility Use Agreement between the City of Laramie and Ivinson Memorial Hospital for use of the Recreation Center 8 lane pool for a one year term, and authorize the Mayor and City Clerk to sign. ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING June 04, 2013 Page 3 REGULAR AGENDA 6. Consideration of donation to City of Moore, Oklahoma. MOTION BY HANSON, that Council authorize a donation of $1,000.00 to the city of Moore, OK, to help with the reconstruction of their public infrastructure destroyed in the recent category 5 tornado. No second. 7. Consideration of Economic Development Services Agreement between the City of Laramie, WY and the Laramie Economic Development Corporation (LEDC). MOTION BY VITALE, seconded by Kempert, that Council approve Agreement for Economic Development Services between the City of Laramie and the Laramie Economic Development Corporation (LEDC), and authorize the Mayor and City Clerk to sign. MOTION BY VITALE, seconded by Hanson, that Council amend to increase the annual allocation to $110,000.00. Roll call ON AMENDMENT showed Aye: Vitale, Hanson, Shumway, and Paulekas. Nays: Henry, Pearce, and Kempert. Absent: McKinley and Weaver. MOTION CARRIED. Roll call ON MOTION AS AMENDED showed Aye: Henry, Vitale, Hanson, Shumway, and Paulekas. Nays: Pearce and Kempert. Absent: McKinley and Weaver. MOTION CARRIED. 8. Original Ordinance No. 1874, amending Title 15 of Laramie Municipal Code, amending manufactured home, mobile home, travel trailer park, recreational vehicle park and campground licensing requirements. (Introduced by McKinley) Second Reading. (Public Hearing: 5/28/2013) MOTION BY HENRY, seconded by Shumway, that Move to approve Original Ordinance No. 1874 on Second Reading, based on findings of fact and conclusions of law and as recommended by the Planning Commission; and note a Public Hearing was held on May 28, 2013. MOTION BY HENRY, seconded by Vitale, that Council postpone Ordinance No. 1874 on Second Reading to the Regular City council Meeting on Tuesday, August 20, 2013, and to set an additional Public Hearing on Tuesday, August 13, 2013, in order to allow time for citizens to provide additional input and for staff to develop potential amendments to the ordinance. Roll call ON POSTPONEMENT showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. 9. Original Ordinance No. 1875, amending Title 15 of Laramie Municipal Code, amending the procedures for the establishment of Planned Unit Development Overlay Districts and Rezonings, and amending Planned Unit Development Overlay District standards. (Introduced by Pearce) Second Reading. (Public Hearing: 5/28/2013). The City Clerk read Original Ordinance No. 1874 by title only. AN ORDINANCE AMENDING TITLE 15 OF LARAMIE MUNICIPAL CODE AMENDING THE PROCEDURES FOR THE ESTABLISHMENT OF PLANNED UNIT DEVELOPMENT OVERLAY DISTRICTS AND REZONINGS, AND AMENDING PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT STANDARDS. ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING June 04, 2013 Page 4 MOTION BY PEARCE, seconded by Henry, that Move to approve Original Ordinance No. 1875 on Second Reading, based on findings of fact and conclusions of law and as recommended by the Planning Commission; and note a Public Hearing was held on May 28, 2013. Roll call showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. Council recessed at 7:54 p.m. Council reconvened at 8:04 p.m. 10. Resolution No. 2013-43, transferring unencumbered or unexpended appropriation balance from one fund to another and amending the appropriations for the Mid-Year FY2012-2013 Budget of the City of Laramie, Wyoming. MOTION BY SHUMWAY, seconded by Pearce, that Council approve Resolution 2013-43, which is an amendment to the 2013-2014 biennial budget. Roll call showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. 11. Consideration of Easement Agreements and Grant of Easements for Cirrus Sky Technology Park. MOTION BY KEMPERT, seconded by Shumway, that Council accept the following Quit Claim Deeds and Grants of Temporary Easement from Gemstone Holdings LLC. and Grants of Temporary Easements for the respective landowners to provide the necessary easements for the Cirrus Sky Project, from, JHD Ranch LLC., BLT LLC., Lodgepole Ranch LLC., and Mr. and Mrs. Meyer. Roll call showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. 12. Consideration of SPT Phase 3, Schedule 4 Construction 2013 Water Line & Street Rehabilitation Bid Award. MOTION BY VITALE, seconded by Pearce, that Council award the Special Purpose Tax, Phase 3, Schedule 4, 2013 Water Line and Street Rehab to Simon Contractors of Cheyenne, WY, in the amount of $826,936.18 plus a contingency of $124,040.43 for a total amount not to exceed $950,976.61, to approve the contract therefore, and authorize the Mayor and City Clerk to sign. Roll call showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. 13. Consideration to declare emergency to allow for purchase of Police Tactical Response from sole source vendor. MOTION BY HANSON, seconded by Pearce, that Council declare an emergency situation and waive the requirements of the City’s Purchasing Policy. Roll call ON WAIVED REQUIREMENTS showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING June 04, 2013 Page 5 MOTION BY HANSON, seconded by Pearce, that Council allow for the purchase of a used Leno Bearcat to replace the Peacekeeper Vehicle destroyed in the January 21, 2013 Police Evidence Building fire for an amount not to exceed $138,000.00. Roll call ON BEARCAT PURCHASE showed Aye: Henry, Pearce, Kempert, Vitale, Hanson, Shumway, and Paulekas. Nays: None. Absent: McKinley and Weaver. MOTION CARRIED. 14. Consideration of future Council work session topics. Shumway: Possible work session, recommended that staff look into a website justserve.gov, which coordinates service project volunteers. Paulekas: 1. Remove citizen committee for public comments from Future City Council Work Sessions, 2. That recreational vehicles, recreational trailers, and utility trailers be included in the Recreational Vehicle Parking work session (June 25, 2013), and 3. Remove Contractor Licensing from Future City Council Work Sessions Kempert: recommended dimensions of trailers also be examined. Pearce: Remove Wyoming Family Home Owners Project Update. 15. Public Comments on Non-Agenda Items by sign-in requests. Tim Hale presented a letter requesting resumes and application submitted by all the unsuccessful applicants for the position of Assistant Director of Recreation, filled by Jodi Guerin (Recreation Manager).He also stated that Charles Bloom, City employee, read a citizen’s letter, apparently helping a developer, at the County Commissioners’ Meeting, which met during the City’s regular business hours. 16. Adjourn to Executive Session regarding land negotiations and proprietary information. MOTION BY HANSON, seconded by Shumway, that Council adjourn to Executive Session regarding land negotiations and proprietary information. MOTION CARRIED by voice vote. Council adjourned to Executive Session at 8:48 p.m. Respectfully submitted, Sue Morris-Jones, MMC City Clerk