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City of Laramie Biennial Budget 2013-2014 Page 197 COMMUNITY DEVELOPMENT Administration Engineering Planning Code Administration ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 198 City of Laramie FY 2013 Budget Community Development 11.1 32.5 30.0 26.4 Percent of Community Development Budget Alloted to Each Division FY 2013 Administration Engineering Planning Code Administration Total Community Development Budget $2,005,706 Administration $222,242 Engineering $651,216 Planning $602,160 Code Administration $530,088 ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 199 City of Laramie FY 2014 Budget Community Development 14.6 33.6 17.0 34.8 Percent of Community Development Budget Alloted to Each Division FY 2014 Administration Engineering Planning Code Administration Total Community Development Budget $1,559,033 Administration $227,531 Engineering $524,432 Planning $265,304 Code Administration $541,766 ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 200 City of Laramie Community Development Administration Biennium Budget 2013-2014 DIVISION OVERVIEW The Community Development Department is responsible for the physical development of the City as well as providing support to the Planning Commission, the City Council, Traffic Commission, Board of Health, Environmental Advisory Committee and other community organizations and committees. The Administration Division of the Community Development Department consists of the Director, Administrative Assistant and Water Resources Specialist. The Director oversees the overall operation of the Department, provides policy direction and guidance to staff, assists in facilitating economic and physical development strategies, and prepares the Department budget. The Director also participates and assists various downtown and community boards and committees. BIENNIUM 2011-2012 ACCOMPLISHMENTS Conducted background research, coordinated, and prepared materials for the Cirrus Sky Technology Park Coordinated policy, land-development and design aspects of the proposed new Laramie High School on the Turner Tract Continued work on the draft new Sign Code Assisted Albany County in preparation of a Stage 2 RFP for implementation of the I-80 Telephone Canyon Casper Aquifer Protection Study, in coordination with WyDOT Worked with the University of Wyoming and various entities on task force to plan for the UW Research and Development Park Worked with the University of Wyoming and other City departments and divisions on the North of Lewis Street Campus Master Plan Completed an assessment of UDC’s effects following the 1st year, and recommend successful adoption of a package of UDC amendments to address deficiencies or clarify obscurities Completed the final draft of the Downtown Development Plan Update in cooperation with the Downtown Development Authority and the Laramie Main Street Alliance Assisted with Implementation of Gem City Grand pilot bus route and the Albany County Transit System, in cooperation with Albany County, the University of Wyoming, and Eppson Center for Seniors Continued development of the Tree Area Overlay District’s design guidelines Assisted with planning and design for a Pilot Commuter Bicycle Route on Ivinson Street The mission of the Community Development Department is to provide efficient, accurate, professional and fair service to the City’s citizens and stakeholders by guiding and ensuring that physical and natural environments and infrastructure are built and redeveloped in harmony with the community’s vision. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 201 City of Laramie Community Development Administration Biennium Budget 2013-2014 BIENNIUM 2011-2012 ACCOMPLISHMENTS CONTINUED Participated in and assisting with support for the Ad Hoc Advisory Committee creating the Parks, Recreation, Trails and Natural Areas Master Plan Provided staff support and coordinated several standing Boards, Committees, and Joint Committees, including Planning Commission, Nuisance Board of Appeals, Board of Adjustment, Building and Fire Code Board of Appeals, Board of Health, Traffic Commission, Environmental Advisory Committee, and Urban Systems Advisory Committee Served on various external Boards and Committees, including Laramie Main Street Alliance Executive Board, Laramie Main Street Alliance Design Committee, the Albany County Transit Authority, Turner Tract Property Owners’ Association, and Laramie Economic Development Commission’s Industrial Properties Committee Organized and coordinated Carnegie Building participation in displays and events connected with the Albany County Public Library’s 125th Anniversary celebration BIENNIUM 2013-2014 OBJECTIVES Continue support and coordination of the City/LEDC Cirrus Sky Technology Park initiative, including successful grant funding, detailed project design, construction, and recruitment of tenants Continue working with other governmental entities and interested parties toward successful protection of the Casper Aquifer in Laramie and Albany County Assist Planning Division in completing the 2007 Laramie Comprehensive Plan’s five year review Complete and commence implementation of the Downtown Development Plan Update in cooperation with the Downtown Development Authority, Laramie Main Street Alliance, and LMSA’s Design Committee Assist Planning Division in commencing, completing, and implementing and updated Turner Tract Development Plan Continue monitoring the Unified Development Code for necessary or desirable amendments and clarifications Complete and adopt draft new Sign Code, and begin monitoring adopted Sign Code for any necessary or desired amendments Facilitate joint City / UW effort to create a specific University Zoning District Assist the Code Administration Division in adoption and implementation of the 2012 International Building Code Assist the Planning Division in completing and adopting the Tree Area Overlay design guidelines Promote fiscal responsibility within the Division and the Community Development Department ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 202 City of Laramie Community Development Administration Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES CONTINUED Assist and support the Engineering Division in planning and designing necessary infrastructure improvements, including Turner Tract / Laramie High School required improvements, in coordination with WYDOT, ACSD1, and private-sector stakeholders Facilitate implementation and assessment of the Ivinson Street Pilot Commuter Bicycle Route, and consider expansion to other City corridors as appropriate Complete remaining tasks in the East Laramie Wastewater Disposal Feasibility Study, and begin implementing as appropriate Provide continued participation in and support for Boards, Committees, Joint Committees, and external civic entities Continue to guide the Department in achieving its mission statement and goals of the City Council and other boards and committees DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $275,300 $192,435 $196,922 $191,283 $198,745 $204,031 Contractual $15,650 $6,498 $27,300 $7,692 $15,900 $15,900 Materials & Supplies $5,600 $7,588 $5,600 $3,814 $7,600 $7,600 Capital Equipment - - - - - - Capital Obligations - $5,672 - - - - Total $296,550 $212,193 $229,822 $202,789 $222,245 $227,531 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 203 City of Laramie Community Development Administration Operating Budget Biennium 2013-2014 $198,142 (89.2%) $16,500 $7,600 Community Development Administration Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies $203,431 (89.4%) $16,500 $7,600 Community Development Administration Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 204 City of Laramie Engineering Biennium Budget 2013-2014 DIVISION OVERVIEW The Engineering Division consists of 4 FTEs. The Engineering Division performs technical engineering design reviews for subdivision plats, plat vacations, annexations, public improvements and zoning requests. This Division provides support services to all City Departments and Divisions. The Division issue permits, conducts inspections and enforces codes for public works projects and other construction in the public way such as streets, sidewalks, curbs and gutters, water lines, sewer lines, storm sewers, and franchised utility work. The Engineering Division's primary purpose is to assure that all new and future infrastructure improvements will be constructed in such a manner as to provide long term functionality to the City. The Division provides initial contact and consultation with the public, private engineers, developers, contractors, state and federal agencies and supplies basic information regarding established precedent, departmental policy, ordinances, codes and areas of departmental responsibility. Engineering can also perform in house survey and design for City Departments and Divisions. The Division can complete the survey, design the project, provide inspection and project management for a project. Engineering routinely addresses public complaints and concerns with respect to street and utility conditions and other related matters in the public right-of-way. The Division maintains and updates files and records for reference by engineers, developers and property owners. The Division serves as primary staff to the Traffic Commission. BIENNIUM 2011-2012 ACCOMPLISHMENTS Updated and reissued City of Laramie Standard Details Provided design, construction-management and field-inspection services for Specific Purpose Tax (SPT) projects Assisted Public Works Department and Parks and Recreation Department with design and project management of various capital projects Began the process of scanning in reports and as-builts for better record keeping The mission of the Community Development Department is to provide efficient, accurate, professional and fair service to the City’s citizens and stakeholders by guiding and ensuring that physical and natural environments and infrastructure are built and redeveloped in harmony with the community’s vision. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 205 City of Laramie Engineering Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES Complete an Engineering and Public Works Design Manual Implement recommended standards from the City Wide Pavement Design Study Complete a City-wide Traffic Speed study Continue to provide engineering services to other City departments Continue to provide efficient and timely development-review services Begin the process of updating City utility maps digitally Promote fiscal responsibility within the division Complete the North Laramie Drainage Study Continue to provide design and project management for City construction projects DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals 2013 Budget 2014 Budget Personnel $337,903 $330,859 $352,004 $349,214 $358,571 $371,446 Contractual $240,020 $89,419 $238,970 $182,702 $45,370 $145,370 Materials & Supplies $4,750 $7,916 $5,484 $7,655 $5,525 $5,566 Capital Equipment $75,000 $63,394 $124,335 $54,114 $261,750 $2,050 Capital Obligations - $9,356 - - - - Total $657,673 $500,944 $720,793 $593,685 $671,216 $524,432 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 206 City of Laramie Engineering Operating Budget Biennium 2013-2014 $357,971 (53.3%) $45,970 $5,525 $261,750 (39.0%) Engineering Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment $370,846 (70.7%) $145,970 (27.8%) $5,566 $2,050 Engineering Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 207 City of Laramie Planning Biennium Budget 2013-2014 DIVISION OVERVIEW The Planning Division consists of 3 full-time planner positions and 1 unpaid internship. The Division has two major functions: development review and long range planning. Development Review: The development review function entails reviewing and facilitating subdivision and zoning applications, including preliminary and final plats, planned unit developments, conditional use permits, variances, zone changes, and design reviews. Applications are reviewed for compliance with the State Statutes, City Code and City development standards. Upon staff review, many applications are forwarded to the Planning Commission and City Council for consideration and final action. Long Range Planning: The long range planning function entails writing and updating documents pertaining to the physical development of the City, including zoning ordinances, subdivision and development standards, special area plans and the Comprehensive Plan. Long range planning documents are formulated through a public process in collaboration with stakeholder groups and committees, the Planning Commission and the City Council. BIENNIUM 2011-2012 ACCOMPLISHMENTS Assessed Unified Development Code’s effects following the 1st year, and recommend successful adoption of a package of UDC amendments to address deficiencies or clarify obscurities Continued development of the Tree Area Overlay District guidelines Continued involvement with the Harney Street viaduct route alternatives Facilitated annexation and zoning of 112.5 acres of City-owned land in the Turner Tract for future development Facilitated adoption of a new Sign ordinance Facilitated (along with Parks and Recreation Dept.) the first year of the Parks, Trails and Open Space Plan Continued to provide efficient, accurate, professional and fair service to the City’s citizens and stakeholders The mission of the Community Development Department is to provide efficient, accurate, professional and fair service to the City’s citizens and stakeholders by guiding and ensuring that physical and natural environments and infrastructure are built and redeveloped in harmony with the community’s vision. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 208 City of Laramie Planning Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES Continue facilitating (along with Parks and Recreation Dept.) completion of a Parks, Trails and Open Space Plan Continue to support the Downtown Development Plan Continue to monitor stakeholder use of the UDC and recommend amendments as necessary or appropriate Continue to provide efficient and timely development-review services Continue to provide effective staff support to Planning Commission and other public bodies as needed Continue involvement with the Harney Street viaduct location alternatives Continue support and coordination of the City/LEDC Cirrus Sky Technology Park initiative, including successful grant funding, detailed project design, construction, and recruitment of tenants Continue working with other governmental entities and interested parties toward successful protection of the Casper Aquifer in Laramie and Albany County Facilitate 2007 Laramie Comprehensive Plan’s five year review Update the Turner Tract Development Plan Continue work with the Parks and Recreation Department to set the framework for future redevelopment of the Public Works service Center and Labonte Park Develop a gateway beautification / redevelopment plan Develop new residential zone district standards for the West Side neighborhood Continue to be a resource for other departments wishing to exercise planning best practices Continue to provide efficient, accurate, professional and fair service to the City’s citizens and stakeholders Promote fiscal responsibility within the division DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $247,111 $213,223 $251,893 $215,375 $237,912 $244,854 Contractual $16,900 $20,683 $16,600 $15,275 $18,600 $18,600 Materials & Supplies $1,850 $2,447 $1,850 $1,866 $1,850 $1,850 Capital Equipment $100,000 - $288,000 $45,828 $343,798 - Capital Obligations - - - - - - Total $365,861 $236,353 $558,343 $278,344 $602,160 $265,304 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 209 City of Laramie Planning Operating Budget Biennium 2013-2014 $237,912 (39.5%) $18,600 $1,850 $343,798 (57.1%) Planning Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment $244,854 (92.3%) $18,600 $1,850 Planning Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 210 City of Laramie Code Administration Biennium Budget 2013-2014 DIVISION OVERVIEW The Code Administration Division has a staff of 6 FTEs, and 1 provisional, half-time employee. The Division is responsible for providing public safety by ensuring that new structures and renovations of existing structures are designed and built in compliance with the current construction and environmental health codes. This is achieved through three major functions: permitting and inspections, environmental health inspections, and code enforcement. Permitting and Inspections: This function entails review and approval of construction drawings, issuance of permits and performing in-the-field inspections. Environmental Health: The environmental health function involves licensing and inspection of mobile home parks, tattoo and body art facilities, pools and spas, bars, restaurants and temporary food vendors. Code Enforcement: This function primarily entails investigation and enforcement of nuisance and zoning ordinances pertaining to weeds, trash, junk and abandoned vehicles, illegal dumping and signs. BIENNIUM 2011-2012 ACCOMPLISHMENTS Continued to improve the use of combination inspectors and cross-trained inspectors Continued conversion of paper records to digital and microfilm Continued to implement the FDA food standardization program, provided an educational seminar to the Wyoming Environmental Health Association, and received a grant for food safety training. BIENNIUM 2013-2014 OBJECTIVES Continue the record management and archival program Continue to monitor, identify and implement plan review system improvements Continue to optimize the available educational opportunities for inspectors Continue to improve customer service and the front counter Promote fiscal responsibility within the division The mission of the Community Development Department is to provide efficient, accurate, professional and fair service to the City’s citizens and stakeholders by guiding and ensuring that physical and natural environments and infrastructure are built and redeveloped in harmony with the community’s vision. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 211 City of Laramie Code Administration Biennium Budget 2013-2014 DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $435,073 $418,074 $445,145 $421,160 $445,591 $457,191 Contractual $51,328 $44,064 $51,078 $48,240 $75,078 $75,078 Materials & Supplies $11,900 $6,842 $9,342 $9,934 $9,419 $9,497 Capital Equipment $20,000 $38,200 - $1,055 - - Capital Obligations - $5,317 - - - - Total $518,301 $512,497 $505,565 $480,389 $530,088 $541,766 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 212 City of Laramie Code Administration Operating Budget Biennium 2013-2014 $445,591 (84.1%) $75,078 (14.2%) $9,419 Code Administration Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies $457,191 (84.4%) $75,078 (13.9%) $9,497 Code Administration Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies