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CITY OF LARAMIE PARKS & RECREATION P.O. Box C / 920 Boulder Drive Laramie, WY 82073 Phone: (307) 721-5269 Email: [EMAIL REDACTED] Facility Reservation Form Must be turned in 5 business days prior to event. Name Email** Address City State Zip Code Primary Phone # Second Phone # Event Name Organization/Business (if applicable) **Your reservation permit will be emailed to this address. 1) Location Requested: Second Choice: 2) Date / / , Day of week Start Time am/pm End Time am/pm 3) Estimated number of participants at the event: 4) The nature/purpose of the event: 5) Venue Set-Up: (skip to #6 if no special requests or set up) Description of the type and number of vehicles, equipment, animals and/or structures which will be used at the event: *Note: Parking on the turf is not allowed in City Parks without prior permission from Parks & Recreation. To make such a request, contact the Parks Manager at 721-5264 at least 5 days before the scheduled event. 6) Damage Agreement: The applicant agrees to reimburse the City for any damage to City property which occurs during the event. The applicant also agrees to indemnify, hold harmless and defend the City from any claims relating to the event, except claims based solely on City’s actions. The City also asserts its right to sovereign immunity relating to any of the events or actions associated with this reservation Initial: Agents, volunteers, assistants, or employees of Parks & Recreation and the City of Laramie reserve the right to have free and unfettered access to all areas of the parks, buildings and grounds at all times. Parks & Recreation also reserves the right to set occupancy limits for events as required by approved building and fire codes for the City of Laramie. Fire lanes and exits must remain clear at all times. A walk-through with the Laramie Fire Department and Police Department prior to the event may be required. Refund Requests Cancellations made 72 hours or more in advance of the reservation may be refundable. Please submit a Refund Request form and email to [EMAIL REDACTED] and we will review your request. Every effort will be made to accommodate your reservation, however scheduling conflicts may occur. Consider your reservation finalized only after you receive a confirmation email. This may take up to 5 business days. Refunds will be issued for reservations that cannot be accommodated. Payment Form: Cash Check Visa MasterCard Discover Total Paid $ Signature Date / / SIGN ---PAGE BREAK--- Optional Permits and Requests 7) Electricity is only available at the following shelters: Kiwanis LaBonte LaPrele Optimist Otto Dahl Shelter at Washington Park, Bandshell, Washington Scout Park & 1st Street Plaza. If you would like the electricity turned on, please describe the items using electricity: 8) Water is only available at the following shelters: LaPrele Scout Park, & Otto Dahl Shelter at Washington Park. If you would like to use water at a shelter, please describe the use of the water: Water Key required - You will need to pick up the water key no earlier than one day before your event. Key needs to be turned in no later than two days after your event or a fee will be assessed. Failure to turn in the water key will result in inability to make future shelter reservations. Initial: 9) Vendors: A vending permit will be required if anything is being sold at your event. This is a separate application that can be found on our web site or at the front desk at the Recreation Center. Vending License /Permit Application Attached Y N *Note: The Ice & Event Center and/or Recreation Center provide concessions that take priority over event vendors unless otherwise negotiated in writing. 10) Temporary Noise Permit*: Time requested for the noise permit: (Not to exceed 2 hours) Detailed description of amplified sound (voice, music, type of music, type of sound system, etc): *Note: A temporary noise permit is required for any amplified sound that may affect adjacent properties. Temporary noise permits are only allowed/permitted between the hours of 11:00 a.m. and 7:00 p.m. for a time period not to exceed two hours. If a reservation permit is revoked for failure to comply with the temporary noise guidelines, the Parks & Recreation Department will not issue a refund for the unused reservation permit. 11) Alcohol Permits: You will need one of two possible permits to consume alcohol at your event. Open Container Permit - For private events, no sales of alcohol Proof of Insurance Attached Y N • Open container permits allow consumption of alcoholic beverages in public areas. Open container permits cost $25.00 per event and per facility and are valid for a 24-hour period. • The applicant must obtain public liability insurance naming the City of Laramie as an additional insured for $500,000 for events with less than 50 participants and $1,000,000 for events with 50 or more participants. Ask your insurance agent for ‘a certificate of liability insurance’. The insurance policy must protect against loss (bodily injury & property damage) arising from the open container permit. Public liability insurance is available through most homeowners or renter’s insurance policies. Proof of insurance can be emailed to [EMAIL REDACTED], or dropped off at the front desk of the Recreation Center. • A copy of the open container permit will be sent to the Laramie Police Department. • The permittee is required to keep the open container permit on his or her person during the event. Malt Beverage and Catering Permit – For private or public events that will sell alcohol • If intending to sell alcoholic beverages, or in any way accept money at a gathering/event involving the consumption of alcohol, including donations, a catering permit or malt beverage permit is required. • The applicant for such an event shall file with the City Clerk’s office at 406 Ivinson, [PHONE REDACTED]. 12) Public Events - Fee Information Events within Ice & Event Center that charge admission, ticket price or per person fee will be charged the greater of the rental fees (listed on next page) or 15% of gross receipts. Both the event holder and Parks & Recreation staff retain the right to be present when event is completed and receipts are tallied. Both parties retain the right to oversee ticket sales and cash registers, if applicable. Tickets unaccounted for will be charged as full price sales. ---PAGE BREAK--- Fees Worksheet Recreation Center (Per Hour) OFF PEAK HOURS M‐F 9am‐2pm & SUNDAY Other hours charged as PEAK Peak Off Peak AMT Quantity AMT Quantity TOTAL Conference Room Hourly : $50 X $40 X = Kitchen (in addition to Conf. Room): $25 X $25 X = Multi‐Purpose Room (1 or $35 X $30 X = Full Multi‐Purpose: $55 X $50 X = One Gym Court: $45 X $35 X = Full Gym: $80 X $60 X = Pool Shelter (Small): $45 X = Pool Shelter (Large): $40 X = Full Facility (not including aquatics): $475 X = Dry‐Land Inflatable‐per hour (includes 1/2 Gym): $77 X = Pools ‐ Any one area/hour (Leisure or 8 Lane): $192 X = Pool Inflatable or key log (includes 1/2 pool rental): $165 X = Additional Hour for Inflatable: $110 X = Ice & Event Center ‐ Complete Arena (ICE SEASON‐Per Hour) Group Rentals w/o Skate Rentals AMT AMT Add'l Hrs TOTAL Prime Time (5am‐11pm) $185 X $185 X = After Hours (11pm‐5am) $215 X $215 X = Group Rentals w/ Skate Rentals 1‐50 People (min 1 hr) $220 X $220 X = 51‐100 People (min 1 hr) $275 X $275 X = 100+ People (min 2 hrs) $275 X $275 X = Non‐Profit with Skate 1‐30 people (min 1 hr) $135 X $75 X = Non‐Profit with Skate 26+ people (min 1 hr) $165 X $75 X = Ice & Event Center ‐ Complete Arena (NON ICE SEASON) w/ Alcohol w/o Alcohol AMT Quantity AMT Quantity TOTAL Per Day: $715 X Per Hour (8am‐11pm) $60 X After Hours Per Hour (11pm‐1am) $100 X $600 X = $50 X = $88 X = Park Shelters/Plaza/Picnic Areas AMT Quantity AMT Add'l Hrs TOTAL First two hours: $30 X $10 X = 1st St Plaza Fire Pit (per hour, non‐refundable): $20 X = Splash Pad (During non open times) First two hours AMT $40 X Quantity AMT $10 Add'l Hrs X = TOTAL Athletic Facilities (April 15 ‐ Oct 31) First two hours $40 X $10 X = Open Container Permit (per day) $25 = TOTAL DUE: $