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City of Laramie Biennial Budget 2013-2014 Page 173 PARKS AND RECREATION Administration Facilities Management Parks Cemetery Mosquito Recreation Ice & Event Center ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 174 City of Laramie FY 2013 Budget Parks and Recreation 6.8 12.2 39.5 12.8 11.2 6.3 11.2 Percent of Parks and Recreation Budget Alloted to Each Division FY 2013 Administration Facilities Management Parks Cemetery Mosquito Recreation Ice & Events Center Total Parks & Recreation Budget $3,039,231 Administration $206,608 Parks $1,200,317 Cemetery $389,125 Mosquito $341,835 Recreation $191,255 Facilities Management $370,259 Ice & Event Center $339,832 ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 175 City of Laramie FY 2014 Budget Parks and Recreation 7.0 12.1 37.9 12.0 13.2 6.8 11.0 Percent of Parks and Recreation Budget Alloted to Each Division FY 2014 Administration Facilities Management Parks Cemetery Mosquito Recreation Ice & Events Center Total Parks & Recreation Budget $2,798,891 Administration $196,322 Parks $1,060,343 Cemetery $334,696 Mosquito $368,518 Recreation $190,616 Facilities Management $339,693 Ice & Event Center $308,703 ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 176 City of Laramie Parks and Recreation Administration Biennium Budget 2013-2014 DIVISION OVERVIEW Parks and Recreation Administration is responsible for the supervision and management of all the Parks and Recreation Department activities, programs, facilities and services. The administration duties include the staff support for the Parks, Tree and Recreation Advisory Board and the Parks, Trails and Recreation Ad Hoc Advisory Committee, along with preparing and presenting department issues and policies for citizen groups, the Advisory Board and Committees and the City Council. BIENNIUM 2011-2012 ACCOMPLISHMENTS Completion of over 1.8 million in capital projects which included beautification projects, infrastructure improvements, parks amenities, and enhancement of recreation facilities Development of internal department policies for purchasing Support the development and implementation of the Unified Development Code Continue to leverage grant opportunities for operations and capital projects Development and implementation of department efficiencies Improve the cost recovery for the Recreation Center and the Ice and Event Center Promote fiscal responsibility within the department BIENNIUM 2013-2014 OBJECTIVES Prepare and have the Advisory Board and City Council adopt a revised Parks and Recreation Master Plan based upon the Comprehensive Plan Re-purpose the Wyoming Children’s Museum building (old Ft. Sanders) Continue to leverage grant opportunities for operations and capital projects Procure additional property for future development in Greenhill Cemetery Complete the construction improvements based upon the 2001 SPT defeasance for the Recreation Center, Outdoor Pool, and City hall Complete the expansion of the Undine Park Splash Pad Complete the design and implement the East Gateway drainage improvements Our mission is to promote the health and quality of life of the Laramie community through integrity, respect, teamwork and stewardship. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 177 City of Laramie Parks and Recreation Administration Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES CONTINUED Support the development of the Cirrus Sky Technology Park plan and the pathway and open space Development and implementation of department efficiencies Improve the cost recovery for the Recreation Center and the Ice and Event Center Promote fiscal responsibility within the department DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $174,760 $177,015 $184,206 $189,809 $188,358 $193,072 Contractual $2,450 $2,198 $14,450 $5,529 $14,450 $2,450 Materials & Supplies $800 $408 $3,800 $892 $3,800 $800 Capital Equipment - - - - - - Capital Obligations - - - - - - Total $178,010 $179,621 $202,456 $196,230 $206,608 $196,322 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 178 City of Laramie Parks and Recreation Administration Operating Budget Biennium 2013-2014 $188,358 (91.2%) $14,450 $3,800 Parks and Recreation Administration Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies $193,072 (98.3%) $2,450 $800 Parks and Recreation Administration Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 179 City of Laramie Facilities Management Biennium Budget 2013-2014 DIVISION OVERVIEW The facilities management division was established to centralize the management and custodial maintenance responsibilities for all city buildings and facilities. The division is responsible for all HVAC control systems and technical building maintenance operations along with all custodial and janitorial responsibilities within all city facilities. BIENNIUM 2011-2012 ACCOMPLISHMENTS Coordinated with the consulting engineers, the implementation of 90% of the building energy upgrade projects identified in the investment grade audit within the WYECIP Completed the Recreation Center Emergency Generator project Obtained a Limited Electrical Contractors license with the successful licensing of one technician, and one apprentice technician Completion of the City Hall improvement project in cooperation with the IT Division Facilitated new professional service agreements for HVAC, and elevator equipment, preventative maintenance and service Completed several small capital improvement projects including the installation of surveillance cameras, refinishing the aquatic play equipment, and locker room floor refinishing at the Recreation Center along with asbestos abatement and retiling the floors at the Street Shop and the Utilities Shop BIENNIUM 2013-2014 OBJECTIVES Complete the Ice and Event Center Vestibule Project Facilitate and coordinate the implementation of the remaining WYECIP projects Complete phase two of the Undine Park Splash Pad Complete the Gateway Park/ Recreation Campus Drainage Improvement Project Continue to research and leverage grant opportunities for building upgrades for improved energy efficiencies Facilitate new professional service agreements for HVAC, and elevator equipment preventive maintenance service Our mission is to promote the health and quality of life of the Laramie community through integrity, respect, teamwork and stewardship. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 180 City of Laramie Facilities Management Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES CONTINUED Develop and improve the coordination and planning for all city building maintenance operations with agreements for plumbing and electrical professional services Promote fiscal responsibility within the division DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $175,996 $174,438 $190,218 $169,428 $174,303 $178,886 Contractual $143,046 $125,891 $139,999 $113,172 $131,065 $137,419 Materials & Supplies $13,565 $13,851 $17,010 $21,192 $19,891 $19,903 Capital Equipment - - $30,000 - $45,000 $3,485 Capital Obligations - $11,160 - - - - Total $332,607 $325,340 $377,227 $303,792 $370,259 $339,693 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 181 City of Laramie Facilities Management Operating Budget Biennium 2013-2014 $174,303 (47.1%) $131,065 (35.4%) $19,891 $45,000 (12.2) Facilities Management Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment $178,886 (52.7%) $137,419 (40.5%) $3,485 $6,180 Facilities Management Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 182 City of Laramie Parks Biennium Budget 2013-2014 DIVISION OVERVIEW Parks is responsible for the operation, construction, and maintenance of all parks and public open spaces, the Laramie River Greenbelt, outdoor athletic fields and facilities, and city owned sidewalks. Undine Park, the first of Laramie’s fifteen parks, was acquired in 1888 and is still in existence today. BIENNIUM 2011-2012 ACCOMPLISHMENTS Replacement of slide in Washington Park with new playground equipment. Completion of the Fort Sanders Center upgrades so the building may be re-purposed. Installation of new playground shade system in LaBonte Park to protect children from UV exposure. Installation of the decorative security fence installation around the historic “snow train” in Railroad Heritage Park at Depot Park. Completion of the asbestos abatement on locomotive boiler of historic “snow train” in Railroad Heritage Park at Depot Park. Refurbishment of Washington Wading Pool mechanical filtration systems. Coordination of the Coughlin Pole Mountain Detention Pond Beautification project of planting trees in addition to refreshment of decorative wood mulch in several beautification areas with Community Service Day volunteers. Recognition as a Tree City USA for the 11th year running. Completion of the third year of the Laramie River Restoration Project. Completion of infrastructure upgrades of Cowboy Field with the University of Wyoming including new fencing. Completion of the central irrigation system to enhance irrigation operations by basing watering requirements on environmental data for enhanced water conservation. Completion of the LaBonte Park west playground replacement project. Completion of the Washington Park Basketball Court Lighting project. Our mission is to promote the health and quality of life of the Laramie community through integrity, respect, teamwork and stewardship ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 183 City of Laramie Parks Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES Repurpose the Fort Sanders Center facility for community use. Continue refining the new central irrigation system to further enhance water conservation. Design of new historic gazebo/shelter for Undine Park. Paint the Garfield Street Footbridge along with the footbridge landing repairs. Complete Optimist Park Rehabilitation project, phase I, which includes the relocation of the off leash dog park and the greenbelt trailhead playground. Complete the design for non-potable irrigation utilization for LaPrele Park. Complete the Undine Park splash pad phase II, which includes the expansion of the splash pad with additional water features. DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $491,991 $495,281 $531,446 $528,871 $537,316 $649,557 Contractual $149,960 $125,446 $144,908 $155,208 $156,828 $154,597 Materials & Supplies $152,100 $129,050 $162,700 $192,432 $99,852 $100,313 Capital Equipment $392,708 ($12,569) $426,167 $170,033 $351,869 $255,876 Capital Obligations - $355,407 $54,452 $9,746 $54,452 - Total $1,186,759 $1,092,615 $1,319,673 $1,056,290 $1,200,317 $1,160,343 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 184 City of Laramie Parks Operating Budget Biennium 2013-2014 $537,316 (44.8%) $156,828 (13.1%) $99,852 $351,869 (29.3%) $54,452 Parks Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment Capital Obligations $549,557 (51.8%) $154,597 (14.6%) $100,313 $255,876 (24.1%) Parks Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 185 City of Laramie Cemetery Biennium Budget 2013-2014 DIVISION OVERVIEW Greenhill Cemetery was established in 1881 and is dedicated to providing aesthetically pleasing burial space for the citizens of Laramie and Albany County. The staff is responsible for all aspects of burial procedures including interment and disinterment, funeral scheduling, records and deeds, genealogy information, monuments, and all general inquiries and correspondence regarding the cemetery. BIENNIUM 2011-2012 ACCOMPLISHMENTS Completion of the low level communications tower landscaping and privacy fencing installation on the northwest corner of the cemetery. Upgraded the cemetery house/office space including boiler replacement, window replacement, flooring replacement, roof replacement, gutter replacement and electrical wiring upgrades. Completion of the central irrigation control system to enhance irrigation operations by basing water requirements on environmental data for enhanced water conservation. Upgraded the cemetery maintenance shop including heating system upgrades, water heater replacement, and electrical upgrades. BIENNIUM 2013-2014 OBJECTIVES Design the cemetery road paving project phase II. Complete the 15th Street landscaping project to improve the aesthetics of the main entrance into Greenhill Cemetery. Research fee schedule associated with cemetery operations for potential fee adjustments. Re-open the negotiations with the Catholic Church to acquire property located within the cemetery. Continue the research into identifying property in or near the city limits for a new cemetery. Continue to research and develop grant opportunities for the fabrication and replacement of historic grave markers. Complete the repairs to the cemetery house/garage driveway area. Our mission is to promote the health and quality of life of the Laramie community through integrity, respect, teamwork and stewardship. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 186 City of Laramie Cemetery Biennium Budget 2013-2014 DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $199,305 $196,551 $206,990 $202,006 $211,178 $216,128 Contractual $22,145 $49,282 $49,317 $11,505 $19,936 $19,988 Materials & Supplies $38,250 $32,073 $28,560 $26,606 $28,718 $28,880 Capital Equipment $135,000 $3,860 $334,136 $68,709 $129,293 $69,700 Capital Obligations - $32,573 - - - - Total $394,700 $314,339 $619,003 $308,826 $389,125 $334,696 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 187 City of Laramie Cemetery Operating Budget Biennium 2013-2014 $211,178 (54.3%) $19,936 $28,718 $129,293 (33.2%) Cemetery Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment $216,128 (64.6%) $19,988 $28,880 $69,700 (20.8%) Cemetery Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 188 City of Laramie Mosquito Biennium Budget 2013-2014 DIVISION OVERVIEW Mosquito Control provides nuisance and vector (disease carrier) mosquito control services within city limits and in the 72,000 acre rural area that surrounds the incorporated city limits. Mosquito control services consist of both surveillance and control of larval (immature) and adult mosquitoes with biological and traditional pesticides. BIENNIUM 2011-2012 ACCOMPLISHMENTS Managed a successful mosquito control season with relatively low numbers of nuisance and vector mosquitoes with no reported infections of WNV in Laramie and Albany County as of August 1, 2012. Completion of the mosquito shop upgrades and remodel projects. Received an Emergency Insect Management Grant for continued support of the reduction of WNV in Laramie and Albany County. Worked with a local environmental firm to devise a plan to mitigate vector mosquito brooding sites without impacting identified wetlands. Met all new criteria as imposed by Wyoming Department of Environmental Quality Division for application of pesticides on or near waters of the U.S. Implemented new reporting guidelines with integrated GIS systems in regards to all mosquito control pesticide applications. BIENNIUM 2013-2014 OBJECTIVES Continued reduction of nuisance mosquitoes and the reduction of the West Nile Virus risk to Laramie and Albany County citizens. Continue to leverage grant opportunities for support of mosquito control operations. Continued cooperation with other mosquito control districts throughout the Laramie Valley to assist them with grant reporting surveillance requirements to enhance mosquito control operations throughout Albany County. Continue with mosquito habitat site specific mitigation/reduction as identified in 2012. To promote the health and quality of life of the Laramie community through integrity, respect, teamwork and stewardship ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 189 City of Laramie Mosquito Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES CONTINUED Continue requirements per the Wyoming Pollution Discharge Elimination System (WYPDES) in regards to all mosquito control pesticide applications on or near waters of the U.S. DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $129,745 $135,575 $134,000 $152,232 $141,385 $143,649 Contractual $42,010 $28,578 $60,858 $71,720 $67,651 $67,671 Materials & Supplies $73,245 $71,454 $83,155 $96,344 $81,073 $74,745 Capital Equipment $86,000 - $86,341 $23,868 $51,726 $82,453 Capital Obligations - $18,509 - - - - Total $331,000 $254,116 $364,354 $344,164 $341,835 $368,518 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 190 City of Laramie Mosquito Operating Budget Biennium 2013-2014 $141,385 (41.4%) $67,651 (19.8%) $81073 (23.7) $51,726 (15.1%) Mosquito Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment $143,649 (39.0%) $67,671 (18.4%) $74,745 (20.3%) $82,453 (22.4%) Mosquito Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 191 City of Laramie Recreation Biennium Budget 2013-2014 DIVISION OVERVIEW Recreation is responsible for providing recreational classes, league opportunities, and personal enrichment to the community. Class and league offerings include various classes, numerous youth athletics and instructional leagues, teen activities and events, recreational and competitive adult sports leagues, summer clubs, special events such as the fishing derby, Laramie Municipal Band concerts, and Freedom Has a Birthday celebration. BIENNIUM 2011-2012 ACCOMPLISHMENTS Successfully coordinated special events such as Freedom Has a Birthday, Fishing Derby, and the Laramie Municipal Band concerts Improved cost recovery for in-house recreation fitness classes Implemented staff re-organization with a reduction in workforce of 2 FTE’s Continued development of youth and adult programming to meet the needs of the Laramie community Introduced a Master Fee Schedule for recreational programming Introduced outdoor sand volleyball as a new adult league Continued to leverage grant opportunities for recreation programming, like the 21 SIG grant and the Albany County Tourism Board BIENNIUM 2013-2014 OBJECTIVES Develop new programming to meet the needs of the Laramie community Leverage additional partnerships for recreation programming Increase youth and adult sports league and sports camps Increase sponsorships for special events and recreational programming Re-introduce Spinning classes as “revolutions” classes and restructure the participation fee Promote fiscal responsibility within the division for in-house fitness classes Eliminate programs that are not covering cost or not meeting minimum participation numbers Successfully merge “The Workout” fitness classes and Recreation Center fitness classes Re-institute some form of programming for the senior adult population Our mission is to promote the health and quality of life of the Laramie community through integrity, respect, teamwork and stewardship. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 192 City of Laramie Recreation Biennium Budget 2013-2014 BIENNIUM 2013-2014 OBJECTIVES CONTINUED Bring the officiating arm of our adult leagues in-house for greater economic accountability Increase the number of participants for our fitness class offerings for greater cost recovery DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $99,583 $103,365 $109,730 $107,277 $102,558 $104,233 Contractual $65,840 $61,830 $67,614 $68,712 $69,014 $66,696 Materials & Supplies $18,832 $18,399 $19,058 $13,561 $19,683 $19,687 Capital Equipment - - - - - - Capital Obligations - - - - - - Total $184,255 $183,594 $196,402 $189,550 $191,255 $190,616 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 193 City of Laramie Recreation Operating Budget Biennium 2013-2014 $102,558 (53.6%) $69,014 (36.1%) $19,683 (10.3%) Recreation Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies $104,233 (54.7%) $66,696 (35.0%) $19,687 (10.3%) Recreation Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 194 City of Laramie Ice & Event Center Biennium Budget 2013-2014 DIVISION OVERVIEW The Laramie Community Ice and Event Center, is a 30,000 square foot, NHL regulation size (200’ X 85’) indoor ice arena and event center. The ice skating season runs from October to March and during the remaining months the event center is available for special events. BIENNIUM 2011-2012 ACCOMPLISHMENTS Utilized grant funding for various projects, such as a new lighting package. Increased the cost recovery for the Ice and Event Center to sixty three percent of total expenses. Improved the off season rentals and associated off season special event revenue. Constructed & installed the main entrance vestibule on the facility. Improved cost recovery rate for the fiscal year. BIENNIUM 2013-2014 OBJECTIVES Continue enhancement of the off season special event rentals and subsequent off season revenues. Introduce roller skating as an off-season program to operate continuously throughout the summer months. Introduce laser tag through the SPT defeasance, as an additional offering for weekly teen outings & parties. Improve the cost recovery rate for the fiscal year with these new offerings. Increase the revenue generated by concessions by offering it year-round with new programs and events. Re-negotiate facility use agreements with all outside organizations to ensure cost recovery. Initiate marketing & sales strategy for dasher board sponsorships. To promote the health and quality of life of the Laramie community through integrity, respect, teamwork and stewardship ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 195 City of Laramie Ice & Event Center Biennium Budget 2013-2014 DIVISION BUDGET 2011 Budget 2011 Actuals 2012 Budget 2012 (YTD) Actuals* 2013 Budget 2014 Budget Personnel $151,642 $156,914 $161,435 $165,557 $187,381 $191,024 Contractual $76,900 $76,368 $71,735 $71,773 $75,800 $77,248 Materials & Supplies $25,100 $28,935 $28,608 $31,673 $30,144 $30,181 Capital Equipment $27,000 ($2,527) $44,120 $27,850 $46,507 $10,250 Capital Obligations - $70,982 - - - - Total $280,642 $330,672 $305,898 $296,853 $339,832 $308,703 *Note: “2012 (YTD) Actuals” are as of 7/25/2012 and are unaudited. ---PAGE BREAK--- City of Laramie Biennial Budget 2013-2014 Page 196 City of Laramie Ice & Event Center Operating Budget Biennium 2013-2014 $187,381 (55.1%) $75,800 (22.3%) $30,144 $46,507 (13.7%) Ice & Event Center Operating Budget FY2013 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment $191,024 (61.9%) $77,248 (25.0%) $30,181 $10,250 Ice & Event Center Operating Budget FY2014 Amount, % of Total Allotment) Personnel Contractual Materials & Supplies Capital Equipment