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CITY OF LARAMIE, WYOMING SPECIFICATIONS FOR SALE OF ONE PILE OF SALVAGED STEEL AT THE LARAMIE LANDFILL FOR THE PUBLIC WORKS – SOLID WASTE DIVISION SEPTEMBER 4, 2012 TABLE OF CONTENTS NOTICE OF CALL FOR BIDS NB-1 INSTRUCTIONS TO BIDDER IB-1 - IB-3 BID FORM/CONTRACT BF-1 - BF- 2 DETAILED SPECIFICATIONS SP 1 ---PAGE BREAK--- AB-1 ADVERTISEMENT TO BID PUBLIC WORKS – UTILITY DIVISION Notice is hereby given that the City of Laramie, Wyoming will receive sealed bids for the furnishing f all labor, materials, tools, appliances, transportation, and services necessary for: o ONE PILE OF SALVAGED STEEL AT THE LARAMIE LANDFILL FOR PUBLIC WORKS – SOLID WASTE DIVISION as called for in the Detailed Specifications for the sale of ONE PILE OF SALVAGED STEEL AT THE LARAMIE LANDFILL at the Office of the City Clerk, City Hall, 406 Ivinson Street, P.O. Box C, Laramie, Wyoming 82073 until 1:00 P.M. Local Time, on the 21st day of August, 2012, at which time the bids will be publicly opened and read aloud. All bids must be furnished on forms supplied by the City of Laramie. Sealed envelopes containing bids shall be clearly marked with the project title and shall show the name and address of the Bidder. Bids which are not prepared and filed in accordance with the Instructions to Bidders may be rejected. The City reserves the right to reject any and all bids and the right to waive irregularities in bids received. A complete set of the Project Manual and Plans may be downloaded on the 9TH day of AUGUST, 2012, via the City website http://www.cityoflaramie.com, then Click on Government, then City Clerk, then Bids, then look to the left side to click on Public Works Bids. Also, a paper copy of the Project Manual and Plans is available at the City of Laramie Utility Division Office, at 1167 North 4th Street, Laramie, WY. Questions about the project may be directed to the Project Manager, Brooks Webb, Solid Waste Division Manager. He can be reached at (307) 721-5279 or [EMAIL REDACTED]. CITY OF LARAMIE, WYOMING (SEAL) Attest: Janine Jordan, City Manager Sue Morris-Jones, MMC, City Clerk Publication Dates: August 5, 2012 August 12, 2012 ---PAGE BREAK--- CITY OF LARAMIE, WYOMING INSTRUCTIONS TO BIDDERS Bidders will observe the following instructions together with those contained in the "Notice of Call for Bids". IB-1 BID SPECIFICATIONS The following are part and parcel of the contract and whenever the word "contract" appears herein the same shall be held to include all of these items: Notice of Call for Bids Instructions to Bidders Bid Form/Contract Performance Guarantee Detailed Specifications Addenda IB-2 BIDS a. Bids shall be made upon the form furnished herein, or copies thereof, with all items properly filled out, unless specific directions in the advertisement, on the Bid Form/Contract, or in the Specifications allow for partial bids. When quotations on all items are not required, bidders shall insert the words "no bid" where appropriate. Numerals shall be written in ink, and the signature of all persons signing shall be in longhand. The completed form should be without interlineation, alteration, or erasure. Any corrections to entries made on the bid form should be initialed by the person signing the bid. No oral, facsimile, telephonic or telegraphic proposals or modifications will be considered. In the event that any requirements in these Specifications are not included in manufacturer's specification sheets, bidders shall submit with the bid a Statement of Compliance. b. All bids must be sealed, addressed to and deposited with the City Clerk, City Hall, 406 Ivinson, (P.O. Box Laramie, Wyoming 82073, on or before the day and hour set for opening of bids in the advertised "Notice of Call for Bids". Bids received after the time so indicated shall be returned unopened. The bids must be endorsed on the outside with the name of the bid as shown on the Specifications, and with the name and address of the bidder. IB-3 BID GUARANTEE a. Each bid shall, as a guarantee of good faith on the part of the bidder, be accompanied by Bid Guarantee in an amount of not less than five percent of the total bid. Bid bonds and cashier's checks which have an expiration date of less than one year are not acceptable. Bid Guarantee shall be forfeited as liquidated damages if the bidder, upon award to him/her, fails to enter into contract within 30 days following award. b. Bid Guarantee shall be in the form of a bond for all bids greater than $100,000. Bid Guarantee may be in the form of a bond or cashier's check for bids equal to or less than $100,000. IB-4 PERFORMANCE GUARANTEE a. At such time as the bidder enters into Contract, he/she shall provide Performance Guarantee in the amount of 100% of the awarded contract as security for the faithful performance and payment of all his/her obligations under the Specifications, except for vehicle bids, where the 5% bid security may be substituted for the performance guarantee. IB-1 ---PAGE BREAK--- b. Performance Guarantee shall be in the form of a bond for all contracts greater than $100,000. These bonds shall be in amounts at least equal to the Contract Price, and in such form and with such sureties as are approved by the City Attorney and licensed to conduct business in the State of Wyoming and are named in the current list of "Surety Companies Acceptable in Federal Bonds" as published in the Federal Register by the Audit Staff Bureau of Accounts, U.S. Treasury Department. Performance Guarantee may be in the form of a cashier’s check for all contracts less than $100,000. c. Upon providing acceptable bond to the Owner the Bid Security accompanying the Bid shall be returned. IB-5 STATUTORY REQUIREMENTS/COMPARISON OF BIDS/WYOMING PREFERENCE ACT OF 1971 Preference is hereby given to supplies, materials, equipment, machinery and provisions produced, manufactured, supplied or grown in Wyoming, quality being equal to articles offered by competitors outside the state. IB-6 WITHDRAWAL OF BID Bids may be withdrawn by the bidder prior to, but not after, the time set for opening upon written, facsimile or telegraphic request of the bidder. Errors on the part of the bidder in preparing bids shall not create a right to withdraw bid subsequent to the opening. IB-7 INTERPRETATION OF DOCUMENTS Should a bidder find discrepancies in or omissions from the Specifications or be in doubt as to their meaning, bidder shall, at once, notify the City Clerk, and if the point in question is not clearly and fully set forth, a written Addendum or bulletin of instructions will be mailed or delivered to each person obtaining a set of Specifications as provided for in the Notice of Call for Bids. Each person requesting an interpretation will be responsible for the delivery of his request to the Clerk. The City will not be bound by, nor responsible for, any explanation or interpretation of the proposed documents other than those given in writing as set forth in this paragraph. No oral instructions, interpretations, or representations shall be binding upon the City. IB-8 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES Whenever in the Specifications any material or process is indicated or specified by patent or proprietary name and/or by name of manufacturer, such Specifications shall be deemed to be used for the purpose of facilitating description of the material and/or process desired and shall be deemed to be followed by the words "or equivalent", and the bidder may offer any material or process which shall be equal in every respect to that so indicated or specified; provided, however, that if the material, process or article so offered by the bidder is not, in the opinion of the City, equal in every respect, then the bidder must furnish the material, process or article specified or one that in the opinion of the City is equal thereto in every respect. IB-9 AWARD OR REJECTION OF BIDS The City reserves the right to reject any part or all of any and/or all bids and to waive irregularities in bids received. IB-10 CONSIDERATION OF BIDS IN AWARDING OF CONTRACT after the opening of the bids a compilation of them will be prepared, and the Bid Guarantee of those bidders who in the sole judgment of the City should not be considered in making the award will be returned. The other Bid Guarantees, except that of the successful bidder, will be returned as soon as a contract is awarded or after a lapse of thirty (30) days of the time from the opening of bids. Unless otherwise stated in the Bid Form/Contract, when the Bid Guarantee is held as Performance Guarantee in conjunction with the bidder's agreement to perform, the Bid Guarantee of the successful bidder will be returned as soon as contract and approved Performance Guarantee is provided, except in the case of vehicle bids, where the 5% security will be retained as the performance guarantee. The contract will be awarded within thirty (30) days after opening of bids unless all bids are rejected. The successful bidder will be required to IB-2 ---PAGE BREAK--- IB-3 furnish the guarantee required within thirty (30) days of receipt of Notice of Award. Failure to do so shall be just cause for the annulment of the award and in the event of such annulment, the Bid Guarantee of the bidder shall become the property of the City of Laramie. Award may then be made to another bidder or the City may call for other bids. IB-11 BASIS OF PAYMENT The basis of payment will be actual quantities of materials furnished and/or services rendered and accepted. If upon completion of delivery or services performed, the actual quantities show either increase or decrease from the quantities shown in the Bid Form/Contract, the unit prices submitted on that Form shall still prevail. A completed City of Laramie voucher shall be presented for payment(s). IB-12 CONCERNING SUBCONTRACTORS Unless herein specified as an inclusion to be submitted with each bid, the bidder may be required to submit, prior to the Notice of Award, the names of subcontractors and manufacturers of materials and equipment proposed to fulfill the requirements of the specifications. IB-13 TITLES/WARRANTIES Successful bidders shall furnish a Wyoming Certificate of Title made out to the City of Laramie for all items required by the State of Wyoming to carry license plates. Each bid shall include a Statement of Standard Warranty of the manufacturer. IB-14 CONTRACT VOID IF NOT FUNDED By Wyoming law, any contract awarded by the City is void if the city council fails to appropriate funds for completion of the contract. Should council decide not to fund the contract, bidders are not entitled to compensation for their efforts and the apparently successful bidder will not have a claim for labor, materials, or otherwise. ---PAGE BREAK--- CITY OF LARAMIE, WYOMING BID FORM/CONTRACT Public Works Department – Solid Waste Division Sale of ONE PILE OF SALVAGED STEEL AT THE LARAMIE LANDFILL To: The Mayor and City Council City of Laramie 406 Ivinson Street P.O. Box C Laramie, Wyoming 82073 The undersigned bidder, having examined the Specifications for the materials and/or equipment hereto attached or referenced, together with any and all Addenda thereto, and being acquainted with and fully understanding the requirements, stipulations, provisions, and conditions thereof, proposes and agrees to enter into and perform this Contract and to furnish the materials and/or equipment therein set forth in strict accordance with the Specifications for the following prices shown. Description Bid Price Per Ton__ 1. ONE PILE OF SALVAGED STEEL (LARAMIE LANDFILL) If awarded the Contract, the undersigned hereby agrees to furnish the necessary performance guarantee within thirty (30) days of receipt of the Notice of Award of said Contract, and to furnish and deliver all items, or render service as required, at the price set opposite each item within alendar days from receipt of order. (words) c The undersigned has checked carefully all the above figures, and understands that the City will not be responsible for any errors or omissions on the part of the undersigned in making up this bid. The undersigned agrees that the City has the right to hold all bids received for a period of forty- ive (45) days after date of opening thereof. f The City of Laramie reserves the right to reject any and/or all bids; to waive any irregularity in the bids; and, unless otherwise specified by the bidder, to accept any item in the bid. In case of error in the extension of prices in the bid, the unit prices will govern. (Name of Bidder) By Title Address Telephone # Signature Dated this day of August, 2012 The above signed Bidder hereby acknowledges receipt of addenda to these specifications before the time of the submittal of the Bid. BF1 ---PAGE BREAK--- BF2 This Bid Form/Contract is hereby accepted and approved by the City of Laramie, Wyoming. BY Janine Jordan, City Manager and Purchasing Agent for the City of Laramie ---PAGE BREAK--- SP-1 CITY OF LARAMIE, WYOMING DETAILED SPECIFICATIONS Public Works – Solid Waste Division SALE OF SALVAGED STEEL PILE This Detailed Specification sheet must be submitted with the quote, and all exceptions to these specifications shall be clearly noted on the bid submitted. ONE PILE OF SALVAGED STEEL AT THE LARAMIE LANDFILL The pile contains, but is not limited to mild steel, hard steel, white goods, wire, cable, barrels, copper, brass and aluminum. The pile is approximately 175 feet long, 75 feet wide and 15 feet high. It is estimated that there is between 500 and 700 tons of material. The material may be shredded, bailed or bulk loaded on site with the successful bidder responsible for the final removal of all materials from the site. All salvaged value for the removed materials shall accrue to the successful bidder. Failure of the bidder to complete the salvage operation within the specified completion date may void the salvage contract and the bidder shall forfeit any payments made to the City of Laramie for salvaged materials. Site inspection of Salvaged Steel Pile may be made at the Laramie Landfill from 8:00 a.m. to 4:00 p.m., Monday through Friday. Salvage operation shall begin no less than 30 days after notification to successful bidder. Salvage operation shall be completed within 60 days of starting operation. Salvage operations shall only occur Monday - Saturday between the hours of 8:00 am and 4:30 pm. The City reserves the right to extend the project dates due to unforeseen circumstances. The extension period shall be no more than 120 days and must be in writing from the Solid Waste Manager.