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MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING December 17, 2013 Page 1 Regular Meeting of the City Council was called to order by Mayor Paulekas at 7:12 p.m. 1. Pledge of Allegiance. Mayor Paulekas led the Pledge of Allegiance. 2. Roll Call. Roll call showed present: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Absent: Shumway. Staff present: Janine Jordan, City Manager; David Derragon, Asst. City Manager; Sue Morris-Jones, City Clerk ;David Clark, City Attorney; Malea Brown, Administrative Services Director; Randy Hunt, Community Development Director; Paul Harrison, Parks & Recreation Director; Earl Smith, Public Works Director; and Dan Johnson, Fire Chief. 3. Disclosures by City Council Members. None. 4. Consideration of Changes in Agenda and Setting the Agenda. A. MOTION BY WEAVER, seconded by Henry, that the following changes to the Agenda be approved: Delete Item #12, and change #16 from to Adjourn to Adjourn to Executive Session regarding litigation. MOTION CARRIED by voice vote. B. MOTION BY WEAVER, seconded by Hanson, that the Agenda be set as changed. MOTION CARRIED by voice vote. 5. Approval of Consent Agenda. MOTION BY WEAVER, seconded by Henry, that the Consent Agenda be approved and that each specific action on the Consent Agenda be approved as indicated. Roll call showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. CONSENT AGENDA 5A. Minutes of City Council Meetings. Action: that Council approve the Minutes of the City Council Regular Meeting of December 03, 2013, & Public Hearing of December 10, 2013, and have them placed on file for public inspection. 5B. Cemetery Deeds for December 01-15, 2013. Action: that the Cemetery Deeds for December 01-15, 2013 be accepted, and the Mayor and City Clerk be authorized to sign and have them recorded in the Office of the County Clerk. ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING December 17, 2013 Page 2 5C. Bid Award. Action: that Council award the 2014 Model Year 2x4 UTV with Trade-In Bid to Bobcat of the Rockies, Cheyenne, WY, in the amount of $7,946.00 with trade-in. 5D. Vehicle For Hire License Renewal. Action: that Council approve the renewal of a Vehicle for Hire License to Here & There Shuttle, LLC (Owner: Chantelle Brawley), 709 S. 12th Street, Laramie, Wyoming, for the period January 01, 2014-December 31, 2014, conditioned upon receipt of insurance coverage for current renewal period and the Code Administration’s recommendations. 5E. Agreement. Action: that Council approve the Grant Agreement between the City of Laramie and the Wyoming Cultural Trust Fund to support the development of a public arts plan for Laramie, in the amount of $20,000.00, and authorize the Mayor and City Clerk to sign. 5F. Agreement. Action: that Council approve the Grant Agreement between the City of Laramie and the Wyoming Arts Council for a Community Partner Grand Award to support the development of a public arts plan for Laramie, in the amount of $10,000.00, and authorize the Mayor and City Clerk to sign. 5G. Agreement and Easement. Action: that Council approve the following documents: A. License Agreement between the City of Laramie and the University of Wyoming to construct, use and maintain the utility lines in the public rights-of- way in Lewis Street, and authorize the Mayor and City Clerk to sign; B. Grant of Easement between the City of Laramie and the University of Wyoming to construct, use and maintain the utility lines in Greenhill Cemetery, and authorize the Mayor and City Clerk to sign. 5H. Easements. Action: that Council accept the Temporary Construction Easement and the Permanent Easement for that portion of 22nd Street, which abuts the property owned by BLT, LLC, and authorize payment, in the amount of $6,656.00, therefore. 5I. Schedule Meeting(s): Action: that Council schedule the following meeting(s): 1. Work Session, January 03, 2014, 4:00 p.m.-6:00 p.m., at Laramie Recreation Center, Review of 2014 Legislative Session with Albany County Legislators; 2. Public Hearing, January 07, 2014, 6:30 p.m., proposed exchange of City real properties; 3. Work Session, January 14, 2014, 6:00 p.m., glass recycling; 4. Public Hearing, January 21, 2014, 6:30 p.m., proposed grant application for Targeted Brownfield Assessment of Spring Creek corridor. ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING December 17, 2013 Page 3 REGULAR AGENDA 6. Resolution No. 2013-94 to appoint one new member to the Laramie Plains Civic Center Joint Powers Board. MOTION BY WEAVER, seconded by Hanson, that Council approve Resolution No. 2013-94 appointing one member, to the Laramie Plains Civic Center Joint Powers Board, Sam Farstead, and authorize the Mayor and City Clerk to sign. MOTION BY WEAVER, seconded by Kempert, that Council postpone the resolution to January 21, 2014 to conduct interviews. Roll call ON POSTPONEMENT showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. 7. Resolution No. 2013-96, transferring unencumbered or unexpended appropriations balance from one fund to another and amending the appropriations for the Fiscal Year 2013-2014 Biennium Budgets of the City of Laramie, Wyoming. MOTION BY PEARCE, seconded by Henry, that Council approve Resolution No. 2013-96, to approve an amendment to the Fiscal Year 2013-2014 Biennial Budget, and authorize the Mayor and City Clerk to sign. Roll call showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. 8. Resolution No. 2013-97, transferring unencumbered or unexpended appropriation balance from one fund to another and amending the appropriations for the Mid Year FY 2013-2014 Budget of the City of Laramie, Wyoming. MOTION BY PEARCE, seconded by Kempert, that Council approve Resolution No. 2013-97 for an amendment to the 2013-2014 Budget in the amount of $31,336.00 for the 14” water line in Grand Avenue and to amend the original contract and authorize the Mayor and City Clerk to sign. Roll call showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. 9. Consideration of Indian Hills Pumps and Piping Project Bid ($126,408.70). MOTION BY VITALE, seconded by Hanson, that Council award the Indian Hills Pump Station to High Plains Construction, Inc., in the amount of $114,917.00 plus a contingency of $11,491.70 for a total amount not to exceed $126,408.70, to approve the contract therefore, and authorize the Mayor and City Clerk to sign. Roll call showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. 10. Resolution No. 2013-98, authorizing the submittal of application to the Wyoming Department of State Parks and Cultural Resources Land and Water Conservation Fund Grant, in the amount of $50,000.00, for the development of Imperial Heights Park. MOTION BY HENRY, seconded by Pearce, that Council approve Resolution No. 2013-98, authorizing the ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING December 17, 2013 Page 4 submittal of application to the Wyoming Department (of Stat e Parks), a 2014 Land and Water Conservation Fund Grant in an amount not to exceed $50,000.00, for the design and construction of a new park adjacent to the Imperial Heights Subdivision. Roll call showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. Council recessed at 8:15 p.m. Council reconvened at 8:22 p.m. 11. Resolution No. 2013-99, authorizing the submittal of application to the Wyoming Department of State Parks and Cultural Resources for a Recreation Trails Grant, in an amount not to exceed $50,000.00, to fund trail enhancements in the Cirrus Sky Technology Park. MOTION BY HENRY, seconded by Kempert, that Council approve Resolution No. 2013-99, authorizing the submittal of application to the Wyoming Department of State Parks and Cultural Resources for a Recreation Trails Grant in an amount not to exceed $50,000.00 to fund trail enhancements in the Cirrus Sky Technology Park, and authorize the Mayor and City Clerk to sign. Roll call showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. 12. Resolution No. 2013-100, establishing rules for the all fenced Dog Friendly Off-Leash areas designed with City Parks. Deleted. 13. Consideration of Voting Delegates for 2014 WAM Winter Workshop Business Meeting. MOTION BY KEMPERT, seconded by Pearce, that Council appoint Councilor Hanson as the Official Voting Delegate and Councilor Shumway as the Official Alternate Voting Delegate for the 2014 WAM Winter Workshop Business Meeting. Roll call showed Aye: Hanson, Henry, Pearce, Kempert, Weaver, Vitale, and Paulekas. Nays: None. Absent: Shumway. MOTION CARRIED. 14. Consideration of future Council work session topics. Pearce: Boundaries for the Tree Area Overlay District. 15. Public Comments on Non-Agenda Items by sign-in requests. Tim Hale spoke on car wrecks which occurred about 2 weeks ago at 30th and Harney St., leaving various parts on public property, which has yet to be cleaned up. He stated that it was his understanding that the tow trucks were to clean up the debris; and, if so, he wanted to know why wasn’t there follow-up on the cleanup. The cleanup seemed to be hit or miss. The City needed to have some sort of protocol as to how cleanup from accidents are handled. Hale also had possible questions for interviews for a City Manager position: For Public disclosure, transparency vs. confidentiality, which method do you prefer? Do you think it is appropriate for a Police Chief to write his own reprimand upon leaving his loaded pistol in a public restroom? Do you have the necessary management skills to make decisions facing the City, or would you defer decision making to the local circuit ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL MEETING December 17, 2013 Page 5 court judge? 16. Adjourn to Executive Session Regarding Litigation. MOTION BY HANSON, seconded by Henry, that Council adjourn to Executive Session concerning litigation. MOTION CARRIED by voice vote. Council adjourned to Executive Session at 8:38 p.m. Respectfully submitted, Sue Morris-Jones, MMC City Clerk