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Laramie Planning Commission December 10, 2012 Page 1 of 5 MINUTES Laramie Planning Commission Monday, December 10, 2012 at 4:30 PM City Council Chambers, City Hall 406 Ivinson, Laramie, WY The Planning Commission meetings are open to the public. Requests from person with disabilities must be made to the Community Development Department 48 hours in advance of the meeting. 1. CALL TO ORDER/ ROLL CALL Meeting convened at 4:30 PM Members present: Bob Boysen, Vicki Henry (arrived at 4:34 PM), Jim McGrath, Randy Vickers, Paul Weaver (arrived at 4:33 PM, left at 5:18 PM and returned at 5:55 PM), Kaye Willis (Chair) (left at 7:48 PM) Members absent: Jon Gardzelewski There was a quorum present at all times. Council Liaison: Erik Molvar (present) Staff Present: Charles Bloom, Randy Hunt, Eric Jaap, Cody Jennings, Larry Ketcham, Ryan Swanson, Derek Teini, Kathleen Wickersham 2. APPROVAL OF AGENDA AND MINUTES 2-A. AGENDA: Changes and Approval of Agenda. Agenda was approved as written. 2-B. MINUTES: Monday, November 26, 2012 Planning Commission Meeting MOTION BY BOYSEN, seconded by McGrath, to approve the Minutes from the November 26, 2012 Planning Commission meeting, as written. Aye: 4 (Henry and Weaver absent) Nay: 0 Motion carried. 3. CITIZEN COMMENTS - Non-Agenda Related Topics – No Action Can Be Taken No comments 4. PLANNING COMMISSION AND STAFF REPORTS AND COMMENTS 4-A. Report (FYI) A copy of the Community Development Department’s Report was provided to each Commissioner in their agenda packet. Hunt provided an explanation regarding the Building Permits. 5. DISCLOSURES No disclosures 6. CURRENT PLANNING PROJECTS OLD BUSINESS: City of Laramie Community Development Department P.O. Box C Laramie, WY 82073 Planning: (307) 721-5207 Code Administration: (307) 721-5271 Fax: (307) 721-5248 Engineering: (307) 721-5291 Fax: (307) 721- 5216 TTD: (307) 721-5295 ---PAGE BREAK--- Laramie Planning Commission December 10, 2012 Page 2 of 5 6-A. CUP-12-11 2552 North 15th Street (E-Free Church) – Building/Parking Expansion Bloom provided the staff report. The applicant, Snowy Range Evangelical Free Church located at 2552 North 15th Street requested a Conditional Use Permit to recognize an existing church and allow for an expansion of the building and parking lot. Bloom also reviewed the traffic impact study and drainage report. The following citizens spoke on this matter: John Schuckman, 1307 Grafton Street, Laramie Mark Vaporis, (Pastor at E-Free Church) 2552 North 15th Street, Laramie Erik Clark, 1319 Grafton Street, Laramie Carol Schuckman, 1307 Grafton Street, Laramie Christie Roberts, 104 South 4th Street, Suite 104, Laramie (representing the applicant) Jay Deveraux, 14 Arrowhead Drive, Laramie Christie Roberts of Engineering & Design Inc. informed the Commission that the church hosted a public meeting to find out the neighbors concerns. MOTION BY BOYSEN, seconded by Vickers, to approve a Conditional Use Permit to recognize an existing church and allow for expansion at 2552 North 15th Street and zoned R2 (Limited Multi-Family) District, based on the findings of fact and conclusions of law and subject to all of staff’s recommended conditions. Amendment #1 MOTION BY BOYSEN, seconded by Henry, to amend the main motion to permit one vehicular access point to the new west parking lot for access and egress. Aye: 4 (Weaver absent) Nay: 1 Motion carried. Amendment #2 MOTION BY BOYSEN, seconded by Henry, to amend the main motion to require the parking lot perimeter landscaping to comply with an L2 Buffer as defined in table 15.14.050-3 and include a privacy fence. Aye: 5 (Weaver absent) Nay: 0 Motion carried. Amendment #3 MOTION BY BOYSEN, seconded by Vickers, to amend the main motion to not require paving of the adjacent alley by the applicant. MOTION BY MCGRATH, to modify above motion to require removal of the all three accesses to the south from the existing east parking lot as part of the requirement to not pave the adjacent alley. No one seconded the motion. Modification to Amendment #3 failed. The vote on amendment #3 is as follows: Aye: 3 (Weaver absent) Nay: 2 Motion carried. ---PAGE BREAK--- Laramie Planning Commission December 10, 2012 Page 3 of 5 The vote on the main motion is as follows: Aye: 4 (Weaver absent) Nay: 1 Motion carried. NEW BUSINESS: 6-B. Approval of Submittal Calendars Wickersham explained to the Commissioners that the UDC requires the Planning Commission to adopt their annual schedule of meetings (UDC §15.04.030.D, p2). In addition to the Commission’s meeting schedule, they were also provided the Departments’ calendars for each type of application to show the deadlines and meeting schedules and how they fit into the overall scheme. It was also noted that May, November and December only have one Planning Commission meeting. MOTION BY HENRY, seconded by Boysen, to designate the City of Laramie Planning Commission’s meeting dates as shown on the ‘Laramie Planning Commission – Meeting Calendar for 2013’, per UDC Section 15.04.030.D. Aye: 5 (Weaver absent) Nay: 0 Motion carried. 6-C. CUP-12-13 1514 Barratt Street – Family Child Care Center Jennings provided the staff report. The applicant, Lori Dow, requested a conditional use permit for operation of a family child care center not to exceed fifteen (15) children in a single-family residence located at 1514 Barratt Street. Ms. Dow addressed the Commission and provided additional information regarding her request. MOTION BY HENRY, seconded by Vickers, to approve a Conditional Use Permit for the operation of a Family Child Care Center not to exceed fifteen (15) children in a single-family residence located at 1514 Barratt Street, based on findings of fact and conclusions of law and subject to all staff’s recommended conditions. Aye: 5 (Weaver absent) Nay: 0 Motion carried. 6-D. CUP-12-06 15th Street and Gibbon Street (UW Storage Building) Teini provided the staff report. The applicants, Matt Alexander (UW Facilities Engineering) and Forrest Todd (WWC Engineering) requested a conditional use permit to allow for expansion of an existing non-conforming storage building and shipping and receiving building located at 15th Street and Gibbon Street. Matt Alexander was available and addressed the Planning Commission to answer questions and provide additional information. MOTION BY VICKERS, seconded by Weaver, to approve CUP-12-06, to recognize existing use and provide for expansion of the existing non-conforming building, for a site located at 15th Street and Gibbon Street (existing storage and shipping and receiving building), based on findings of fact and conclusions of law, and subject to all staff’s recommended conditions. MOTION BY HENRY, seconded by Weaver, to amend staff’s recommended condition #12 as follows: The non-conforming storage building and shipping and receiving building is hereby allowed to expand in accordance with the submitted plans at the terms of the conditional use ---PAGE BREAK--- Laramie Planning Commission December 10, 2012 Page 4 of 5 permit, noting that the existing driveway areas do not conform to current Unified Development Code standards. When the site continues to expand full compliance with the Unified Development Code shall be required for these driveways, including but not limited to, curbs, gutters, circulations improvements and paving. Aye: 6 Nay: 0 Motion carried. The vote on the main motion is as follows: Aye: 6 Nay: 0 Motion carried. 6-E. FP-12-04 Indian Ridge 1st Addition Final Plat Hunt explained that this item has been placed on the December 10, 2012 Planning Commission Agenda at the specific request of the applicant. Staff is requesting postponement of the item to the February 25, 2013 Planning Commission meeting due to the fact that this final plat’s design is complex, which results in revision schedules by the applicant and review time by staff, resulting in the need for a resubmittal and subsequent review. Teini gave a brief background for this project. Ketcham, the City Engineer addressed the Commission and presented a PowerPoint on the background regarding the review process of the last three submittals and the response time for critical items in the review. The following citizens spoke on this matter: Ronnie Lopez, 1720 Carey Avenue, Cheyenne (representing the applicant) Erik Molvar, City Council Liaison, Laramie Rebecca S. Riley, 1063 Arapaho Drive, Laramie Chris Ewing, 1456 Dakota Drive, Laramie Maryalice Snider, 1452 Indian Hills Drive, Laramie Christie Roberts, 104 South 4th Street, Suite 104, Laramie (representing the applicant) James Mecham, 4202 Navajo Drive, Laramie MOTION BY VICKERS, seconded by Henry, to postpone action and continue the public hearing on FP-12-04 to February 25, 2013, based on findings of fact and conclusions of law, to allow for adequate time for City staff to completely review the current submittal information and to provide time for specified additional items to be submitted for review. Aye: 5 Nay: 1 Motion carried. 6-F. PP-12-04 Silver Sage Estates Preliminary Plat Bloom provided the staff report. The applicants, Gary Espeland, Glen Johnson and Jay D Schaefer, requested a preliminary plat of 58 lots within a 15.4 acre area proposed for annexation and establishment of an R1 (Single-Family Residential) District. The project is located on east side of 19th Street, adjacent to east termini of Bill Nye Avenue and Barratt Street. MOTION BY WEAVER, seconded by Henry, to break for a short recess. Aye: 6 Nay: 0 Motion carried. ---PAGE BREAK--- Laramie Planning Commission December 10, 2012 Page 5 of 5 The meeting recessed at 7:41 PM. The meeting was reconvened at 7:48 PM. Willis, Planning Commission Chair, excused herself and left the meeting. Weaver, Planning Commission Vice-Chair, chaired the remainder of the meeting. 6-F. PP-12-04 Silver Sage Estates Preliminary Plat (continued) The following citizens spoke on this matter: Christie Roberts, 104 South 4th Street, Suite 104, Laramie (representing the applicant) Brian R. Waitkes, 80 Eagle Nest Lane, Laramie Glenn L. Johnson, 1316 Ord Street, Laramie MOTION BY VICKERS, seconded by Boysen, to recommend to the Laramie City Council that PP-12-04 Silver Sage Addition Preliminary Plat be approved based on findings of fact and conclusions of law, and subject to the recommendations attached (“Recommended Exceptions” handout given to Commissioners during meeting). MOTION BY HENRY, seconded by Boysen, to amend staff’s recommendation #1 to strike Lot 8 and change Block 17 to Block 7. Aye: 5 (Willis absent) Nay: 0 Motion carried. The vote on the main motion is as follows: Aye: 5 (Willis absent) Nay: 0 Motion carried. 7. LONG RANGE PLANNING PROJECTS No items 8. VARIANCES (sitting as Board of Adjustment) No items 9. ADJOURNMENT MOTION BY BOYSEN, seconded by Henry, to adjourn the meeting. Aye: 5 (Willis absent) Nay: 0 Motion carried. Meeting adjourned at 8:40 PM. VALIDATED: Kaye Willis, Planning Commission Chair Date Kathleen Wickersham, Planning Commission Secretary and Clerk Date