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MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL SPECIAL MEETING February 12, 2013 Special Meeting was called to order by Mayor Paulekas at 6:00 p.m. The City Clerk read the following notice: NOTICE IS HEREBY GIVEN THAT THE FOLLOWING SPECIAL MEETING OF THE LARAMIE CITY COUNCIL WILL BE HELD TUESDAY, FEBRUARY 12, 2013, 6:00 P.M. COUNCIL CHAMBERS, CITY HALL, 406 IVINSON ST. LARAMIE, WY, FOR THE FOLLOWING PURPOSE: 1. CONSIDERATION OF A RESOLUTIONS OF SUPPORT FOR PROJECTS SUBMISSION TO STATE LANDS FOR MINERAL ROYALTY GRANT FUNDS; 2. CONTINUATION OF FEBRUARY 05, 2013 CITY COUNCIL MEETING ITEMS: -CITY COUNCIL CODE OF CONDUCT -FUTURE COUNCIL WORK SESSION TOPICS; 3. SCHEDULE CITY COUNCIL SPECIAL MEETINGS, FEBRUARY 19, 2013, 3:00 P.M., AT FIRE STATION NO. 2, N. 23RD STREET, TO ADJOURN TO EXECUTIVE SESSION REGARDING PERSONNEL. Roll call showed present: Vicki Henry, Jayne Pearce, Roger McKinley, Lee Kempert, Joe Vitale, Klaus Hanson, Joe Shumway, Paul Weaver, and Dave Paulekas. Absent: None. 1. Consideration of Resolutions in Support for Projects Submission to State Lands for Mineral Royalty Grant Funds Resolution 2013-18 The City Clerk read Resolution No. 2013-18 by title only. RESOLUTION AUTHORIZING SUBMISSION OF A FEDERAL MINERAL ROYALTY CAPITAL CONSTRUCTION ACCOUNT GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY OF THE CITY OF LARAMIE, WYOMING FOR THE PURPOSE OF PURCHASING WYOLINK RADIOS TO COMPLETE THE CONVERSION OF ANALOG TO DIGITAL RADIOS TO ENHANCE PUBLIC SAFETY FOR THE CITY OF LARAMIE (The dollar amount was $94,240.50) Resolution 2013-19 The City Clerk read Resolution No. 2013-19 by title only. RESOLUTION AUTHORIZING SUBMISSION OF A FEDERAL MINERAL ROYALTY CAPITAL CONSTRUCTION ACCOUNT GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY OF THE CITY OF LARAMIE, WYOMING FOR THE PURPOSE OF CONSTRUCTING INDOOR PUBLIC SAFETY EQUIPMENT STORAGE FOR THE LARAMIE POLICE DEPARTMENT TO HOUSE THE BOMB VEHICLE, BOMB ROBOT AND OTHER CRITICAL PUBLIC SAFETY EQUIPMENT. (The dollar amount was $45,000.00) ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL SPECIAL MEETING February 12, 2013 Resolution 2013-20 The City Clerk read Resolution No. 2013-20 by title only. RESOLUTION AUTHORIZING SUBMISSION OF A FEDERAL MINERAL ROYALTY CAPITAL CONSTRUCTION ACCOUNT GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY OF THE CITY OF LARAMIE, WYOMING FOR THE PURPOSE INSTALLING 4000 FT. OF SEWER MAIN REPLACEMENT PIPE IN ONJUNCTION WITH WATERLINE REPLACEMENT (The dollar amount was $677,407.50) MOTION BY HENRY, seconded by Shumway, that Council approve submission of Applications to the Office of State Lands for Mineral Royalties grant funds for the following projects and set them with the following priority: 1. WyoLink compatible radios in the amount of $125,654 with a 25% match, 2. An indoor public safety equipment storage facility for the police department for $90,00, with a 50% match, 3. C-line sewer interceptor in the amount of $903,210, with a 25% match, and authorize the Mayor and City Clerk to sign the resolutions and amend the budget. Roll call showed aye: Henry, Pearce, McKinley, Kempert, Vitale, Hanson, Shumway, Weaver, and Paulekas. Nays: None. Absent: None. MOTION CARRIED. 2. Continuation of February 05, 2013 City Council Meeting Items: -City Council Code of Conduct The following motion was on the floor when the February 5, 2013, City Council Regular Meeting adjourned: MOTION BY HANSON, seconded by Vitale, that Council amend Code of Conduct Guidelines in the following manner, with strikethroughs to be deleted, and underlined to be added: Section 203 Regular and special meetings, including emergency meetings, shall be recorded form the opening of the meeting to adjournment, and including any input from the public on agenda items and non-agenda items… Section 4.01 Public Meetings. Making the public feel welcome is an important part of the public process. Handouts for the public on Council meeting procedures and guidelines for addressing City Council as outlined in Appendix B and C, shall be followed. Recognizing that the actions of each Council member impact the public perception of the whole Council, Council members shall strive to treat the public with respect. Before the public input comment period on non agenda items, which shall be conducted at the beginning of each work session held on the 2nd and 4th Tuesdays of each month which shall be televised and occur at the end of each regular Council meeting, no matter as to when the regular meeting concludes, the Chair shall inform those having signed up and wishing to speak that there is normally a five-minute limit on input regarding any item not on the agenda, and that the speakers shall address their comments to the Chair. No speaker form the public shall cede his/her allotted time of five minutes to any other speaker. Public input shall be recorded as a portion of the work session. Appendix B City of Laramie … Council Meeting Procedures ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL SPECIAL MEETING February 12, 2013 (Page 18 of 19) PUBLIC input COMMENT; A member of the general public may address the Council at any regular Council meeting at the end of the regular Council agenda on any matter not appearing on the agenda which is of interest to such person and which is within the jurisdiction of the council at the beginning of each work session held on second (2nd) or fourth (4th) Tuesday of each month … (REST OF THE SECTION UNCHANGED) (Page 18 of 19)ITEMS NOT ON THE CITY COUNCIL AGENDA:(Page 18 of 19)ITEMS NOT ON THE CITY COUNCIL AGENDA: The City Council offers the public an opportunity to bring topics and issues to Council’s attention during the public comment period It is called the “Public Input”. REPLACE REST OF THE PARAGRAPH WITH WORDING FROM SECTION 4.01 ABOVE) Before the public comment period on non-agenda items, which shall be televised and occur at the end of each regular Council meeting, no matter as to when the regular meeting concludes, the Chair shall inform those having signed up and wishing to speak that there is normally a five-minute limit on input regarding any item not on the agenda, and that the speakers shall address their comments to the Chair. No speaker from the public shall cede his/her allotted time of five minutes to any other speaker. Roll call ON Section 203 AMENDMENT showed aye: Vitale, Hanson, Weaver, and Paulekas. Nays: Henry, Pearce, McKinley, Kempert, and Shumway. Absent: None. MOTION FAILED. MOTION BY VITALE, seconded by Hanson, that Council amend the travel section so that each Council Member that travels outside of the City for City business, when they return submit an executive written summary to highlight the meetings they went to, for other Council Members to be informed. (This would be placed on page 11, as No. 4, above City Issued Credit Card Procedures, that would fit in the Travel Report Section.) Roll call ON WRITTEN SUMMARY ON TRAVEL showed aye: Henry, Pearce, McKinley, Kempert, Vitale, Hanson, Shumway, Weaver, and Paulekas. Nays: None. Absent: None. MOTION CARRIED. MOTION BY SHUMWAY, seconded by Henry, that Council amend, on Page 17, the paragraph that begins with TIME LIMIT: that “is encouraged to” is replaced with “will”. Roll call ON TIME LIMIT showed aye: Henry, Pearce, McKinley, Kempert, Vitale, Shumway, Weaver, and Paulekas. Nays: Hanson. Absent: None. MOTION CARRIED. MOTION BY HENRY, seconded by Kempert, that Council amend Page 18 of 19, PUBLIC INPUT: fourth line, after month, insert “and at the end of the regular meetings on the first and third Tuesdays of each month”; ITEMS NOT ON THE CITY COUNCIL AGENDA, on line four, insert after session “and at the end of every regular council meeting on first and third Tuesdays of each month”; and Page 14, 4.01 Public meeting, seventh line after month add “and at the end of the regular meetings on the first and third Tuesdays of each month” Roll call ADDING PUBLIC INPUT TO REGULAR MEETINGS showed aye: Henry, Kempert, Vitale, Hanson, Weaver, and Paulekas. Nays: Pearce, McKinley, and Shumway. Absent: None. MOTION CARRIED. MOTION BY WEAVER, seconded by Hanson, that Council amend to strike “input” on the sections dealing with Council Conduct Dealing With the Public and replace with “comment” throughout the document. Roll call showed aye: Henry, Pearce, Vitale, Hanson, Shumway, and Weaver. Nays: McKinley, Kempert, and Paulekas. Absent: None. MOTION CARRIED. ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL SPECIAL MEETING February 12, 2013 MOTION BY PEARCE, seconded by Kempert, that Council postpone to February 19, 2013, (Regular Meeting of the City Council). Roll call showed aye: Pearce, McKinley, Kempert, Vitale, Hanson, and Shumway. Nays: Henry, Weaver, and Paulekas. Absent: None. MOTION CARRIED. Council recessed at 8:00 p.m. Council reconvened at 8:12 p.m. -Future Council Work Session Topics Shumway: None Henry: presentation on Jackson Hole Sustainability Project, similar to what was presented at the Wyoming Association of Municipalities Winter Workshop in Cheyenne. City Manager Jordan suggested an update of the City’s efforts thus far working with the State program (on energy conservation). McKinley: Flow Control Ordinance Revisited. Hanson: Review all agreements with County if Wyoming House Bill 85 passes. Weaver: None. Pearce: Wyoming Family Home Owners Presentation update, Monolith Ranch Contract/Lease update, and the cost of streaming the Council meetings. Kempert: Revisit some ordinances: Recreation vehicles/trailers parked on streets, leash law, snow removal. Vitale: presentation of CAFR (Comprehensive Annual Financial Report) to Council, Unified Development Code and site specific investigations, East Laramie Wastewater Study, and Goal reviews. Weaver suggested Council look at several specific items versus the entire CAFR. Shumway suggested a review of the Financial Outlook Report instead. Paulekas: Citizens Committee for public comments and how other places manage their public comments. 3. Schedule City Council Special Meeting, February 19, 2013, 3:00 P.M., at Fire Station No. 2, N. 23rd Street, to adjourn to Executive Session regarding personnel. MOTION BY SHUMWAY, seconded by Weaver, that Council set a Special Meeting on February 19, 2013, at 3:00 p.m., at Fire Station No. 2, N 23rd Street, to adjourn to Executive Session regarding personnel. ---PAGE BREAK--- MINUTES CITY OF LARAMIE, WYOMING CITY COUNCIL SPECIAL MEETING February 12, 2013 MOTION CARRIED by voice vote. 4. Adjournment. MOTION BY HANSON, seconded by Vitale, that Council adjourn the Special Meeting of City Council. MOTION CARRIED by voice vote. Council adjourned at 8:52 p.m.. Respectfully submitted, Sue Morris-Jones, MMC City Clerk