Full Text
SPECIAL EVENT LIQUOR PERMIT POLICIES AND GUIDELINES These policies and guidelines have been established by the Lafayette Liquor Licensing Authority to assist your organization in having a successful and efficiently-managed event. Qualifications (C.R.S. 44-5-102) In order to qualify for a special event permit, an applicant must be nonprofit and registered with the Secretary of State for purposes of a social, fraternal, patriotic, political, or athletic nature, and not for pecuniary gain. A special event permit may be issued to any group that is a regularly chartered branch, lodge, or chapter of a national organization or society organized for such purposes; or is a regularly established religious or philanthropic institution; and to any political candidate who has filed the necessary reports and statements with the Secretary of State or Lafayette City Clerk. Organizations are limited to fifteen (15) special event permits in one calendar year. Activities Requiring a Special Event Liquor Permit An event that is open to the public where alcohol beverages will be sold or provided free of charge An event that is open to the public and donations are requested An event that is open to the public and admission fees are required An event that auctions off sealed bottles of alcohol Date, Time, Location, Cancellation, and Hours of Service The event must be held on the date, time, and location specified in the application and may not be changed If the event is cancelled, the application fees are forfeited, and the day(s) are counted toward the 15 days allowed per calendar year. Consider whether you need or want a “rain date” Sale of alcohol may occur between the hours of 5am and midnight on the day specified for a malt beverage permit; and between the hours of 7am on the day specified and 2am on the following day for malt, vinous, and spirituous permits Fees Fees in the amount of $100 per day of event must be submitted to the City of Lafayette. Posting Notice of Event The City Clerk’s office will provide a notice of application, which the applicant will be required to post at the premises where the event is to be held no less than ten (10) days prior to the event The applicant will also be required to sign an Affidavit of Posting Other Conditions Alternative beverages, sandwiches, or other light food snacks must be made available during all hours of liquor service Event organizers shall market the event in such a manner as to promote responsible alcohol consumption and help ensure that excessive consumption does not occur Persons who are 18 but not yet 21 years of age, may sell, serve, dispense, or distribute alcohol beverages as long as they are under the supervision of a person at least 21 years of age Alcohol beverages may be purchased from a Colorado-licensed wholesaler, brew pub, distillery pub, vintner’s restaurant, limited winery, retail liquor store, or liquor-licensed drugstore The existing local license and the two Warning Signs provided by the Clerk’s office must be prominently displayed at the event ---PAGE BREAK--- Food Trucks must have a Boulder County Health Department Certificate and a City of Lafayette Sales Tax license Club Licenses Organizations holding a Club License (such as the VFW) must obtain a special event liquor permit if the event is open to the general public. If the event is for members and guests only, no permit is required. Arts License A special event liquor permit may be applied for and held on the premises of an Arts Licensee. Sales Tax Remittance Holders of a special event alcohol permit may be required to collect and remit City sales tax. For more information, please visit http://www.lafayetteco.gov/957/Special-Event, or call 303-665- 5588 option 2, or email [EMAIL REDACTED]. You may apply for a sales tax license at Alcohol Beverage Selling and Serving Guidelines The dispensing of alcohol beverages is a highly regulated venture and merits awareness of the laws and practices governing these beverages. Recognizing the responsibility and liability associated with serving an alcohol beverage, those responsible for selling/serving alcohol beverages should not: Serve to a person who is under the age of 21 years Serve to a person who appears to be intoxicated Certified seller/server training is strongly encouraged for all volunteers involved in the distribution of alcohol beverages. Additional information is available on the Liquor Enforcement Division website: It is the responsibility of the license holder for a special event to obey all State and local laws regarding the service of alcohol. The above-mentioned information is meant only as a guideline provided as a courtesy by the City of Lafayette. It does not relieve the license holder from any responsibility of obeying all applicable codes, statutes, or regulations. The following attachments are provided as resources: Special Event Permits – Article 5, Title 44, C.R.S. Colorado Liquor Rules –Excerpt of Special Event Liquor Event Permit Regulations In an effort to process applications more efficiently for the applicant, incomplete applications cannot be accepted. Questions or need additional information, contact the City Clerk’s office at (303) 661-1222 or [EMAIL REDACTED] ---PAGE BREAK--- Special Event Liquor Permit Application Application must be filed at least 45 days prior to event date, and applicant must make an appointment Monday-Thursday to review application with staff and file it for processing: Call (303) 661-1222 or email [EMAIL REDACTED] To qualify for a Special Event Liquor Permit, the applicant must be nonprofit, registered as such with the Secretary of State’s Office, and one of the following: SOCIAL FRATERNAL PATRIOTIC POLITICAL PHILANTHROPIC INSTITUTION POLITICAL CANDIDATE MUNICIPALITY OWNING ARTS FACILITIES ATHLETIC CHARTERED BRANCH, LODGE, OR CHAPTER OF A NATIONAL ORGANIZATION OR SOCIETY RELIGIOUS INSTITUTION TYPE OF SPECIAL EVENT PERMIT APPLICANT IS APPLYING FOR: MALT, VINOUS AND SPIRITUOUS LIQUOR $100.00 PER EVENT DATE FERMENTED MALT BEVERAGE (BEER) $100.00 PER EVENT DATE CITY PERMIT NUMBER NAME OF APPLICANT STATE SALES TAX NUMBER (REQUIRED) MAILING ADDRESS OF APPLICANT (include street, city, and zip) ADDRESS OF SPECIAL EVENT LOCATION: (include street, city, and zip) NAME DATE OF BIRTH HOME ADDRESS (street, city, state, zip) PHONE NUMBER/EMAIL OFFICER OF ORGANIZATION EVENT MANAGER HAS THE APPLICANT BEEN ISSUED A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? No Yes IF YES, HOW MANY DAYS? IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE? No Yes IF YES, TO WHOM? LIST BELOW THE EXACT DATE FOR WHICH APPLICATION IS BEING MADE FOR PERMIT DOES THE APPLICANT HAVE POSSESSION OR WRITTEN PERMISSION FOR THE USE OF THE PREMISES TO BE LICENSED? Yes No Date Hours From am/pm To am/pm Date Hours From am/pm To am/pm Date Hours From am/pm To am/pm Date Hours From am/pm To am/pm OATH OF APPLICANT I declare under penalty of perjury in the second degree that I have read the foregoing applicaƟon and all aƩachments thereto, and that all infor- maƟon therein is true, correct, and complete to the best of my knowledge. SIGNATURE DATE TITLE REPORT AND APPROVAL OF THE LAFAYETTE LIQUOR LICENSING AUTHORITY The foregoing applicaƟon has been examined and the premises, business conducted and character of the applicant is saƟsfactory, and we do report that such permit, if granted, will comply with the provision of ArƟcle 5, Title 44, C.R.S., as amended. LAFAYETTE LIQUOR LICENSING AUTHORITY TITLE DATE ---PAGE BREAK--- APPLICATION INFORMATION AND CHECKLIST THE FOLLOWING SUPPORTING DOCUMENTS MUST BE ATTACHED TO THIS APPLICATION FOR A PERMIT TO BE ISSUED: Appropriate fee Diagram of the area to be licensed, OUTLINED IN BOLD BLACK (not larger than 8 ½” X 11”), reflecƟng bars or areas of alco- hol service, areas of alcohol storage, walls, parƟƟons, ingress, egress, locaƟon of signage (No Alcohol Beyond This Point), and dimensions. Note: If the event is to be held outside, please submit evidence of intended control, i.e. fencing, ropes, barriers, etc. Copy of deed, lease, or wriƩen permission of owner for use of the premises. Completed Required Supplemental QuesƟonnaire CerƟficate of good corporate standing (nonprofit) issued by Secretary of State within last two years; or If not incorporated, a nonprofit charter; or If a poliƟcal Candidate, aƩach copies of reports and statements that were filed with the Secretary of State or City Clerk. THE APPLICATION MUST BE SUBMITTED TO THE LOCAL LICENSING AUTHORITY AT LEAST 45 DAYS PRIOR TO THE EVENT. THE PREMISES TO BE LICENSED MUST BE POSTED AT LEAST TEN (10) DAYS PRIOR TO THE EVENT. (SecƟon 44-5-101, C.R.S.) A Special Event Permit issued under this arƟcle may be issued to an organizaƟon, whether or not presently licensed under ArƟcles 3 and 4 of this Ɵtle, which has been incorporated under the laws of this state for the purpose of a social, fraternal, patrioƟc, poliƟcal or athleƟc nature, and not for pecuniary gain or which is a regularly chartered branch, lodge or chapter of a naƟonal organizaƟon or society organized for such purposes and being non-profit in nature, or which is a regularly established religious or philanthropic insƟtuƟon, and to any poliƟcal candidate who has filed the necessary reports and statements with the Secretary of State pursuant to ArƟcle 45 of Title 1, C.R.S. A Special Event Permit may be issued to any municipality owning arts faciliƟes at which producƟons or performances of an arƟsƟc or cultural nature are presented for use at such faciliƟes. ---PAGE BREAK--- Required Supplemental Questionnaire For Special Event Liquor Permit Application (fermented malt beverage; malt, vinous, and spirituous liquor) Print or type and use an additional sheet as needed for required detailed answers – incomplete answers or answers that do not offer important detail may be returned for completion. *If you have completed a separate Community Event Application, skip this question. 1.Describe in detail the nature of the non-profit organization, its function, and who or what benefits from the organization’s operations and events: 2.Who or what organization or group will be the recipient of funds specifically earned at this event? 3.Explain in detail the type of event that is planned and if it is recurring: * 4.Describe in detail the premises where this event will be held (indoor/outdoor or both, patio, deck, community center, event center, etc.) and how will area to be licensed be contained (rope, fence, etc.):* 5.How many attendees are expected at this event? * 6.What type of security is planned for this event, how will they be identified, and how many will be in place (professional, off duty, organization staff, volunteers, etc.)? * ---PAGE BREAK--- 7.What method will be used in checking for proper age of attendees (at the door, at the bar, etc.) and how will underage patrons be identified (stamp, mark on the hand, wrist band etc.)? 8.What type of entertainment will be provided at this event, if any*? 9.Have volunteers/members of your organization been trained in the sale/service of alcohol beverages, and if so, describe the training they have received and who provided it: 10.Explain all the ways that this event is being marketed to the public and potential attendees, describing in detail what advertising materials are being used (flyers, emails, posters, etc.): 11.What types of alternate beverages will be offered, and what types of food, meals, snacks, etc., will be available during this event? 12.If food trucks are being used for this event, they must be licensed by the Boulder County Health Department and have a valid Lafayette Sales Tax License. List Food Truck names and contact information: * I hereby certify, under penalty of perjury, that the information provided to the City of Lafayette Liquor Licensing Authority contained within this supplemental questionnaire is true and accurate to the best of my knowledge. Applicant/Owner Signature Date ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---