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Legal Assistant I Prosecuting Attorney’s Office Page 1 of 2 KLICKITAT COUNTY, WASHINGTON POSITION DESCRIPTION POSITION TITLE: Legal Administrative Assistant I EFFECTIVE DATE: January 1, 2010 REPORTS TO : Prosecuting Attorney PAY GRADE: 35, Step 1 $14.80 DEPARTMENT/DIVISION: Prosecuting Attorney’s Office FLSA STATUS: Non-exempt LOCATION: Goldendale POSITION STATUS FULL TIME, .6 FTE, ETC): Full-time BASIC JOB PURPOSE/FUNCTION: Performs specialized legal administrative support for the County Clerk’s office, Prosecuting Attorney’s office, or District or Superior Courts. Typical duties include entering data, researching legal or criminal records, preparing or processing documents, taking notes, receiving fines, answering inquiries about legal processes, and other related clerical or accounting responsibilities for the assigned work area. ESSENTIAL JOB DUTIES: 1. Prepares legal or court documents and correspondence from rough draft, verbal instruction or machine recordings using a word processor. Types various forms and notices. Drafts legal documents or routine correspondence for approval; proofreads and edits drafts. Follows applicable rules and procedures in preparing documents. 2. Enters legal, accounting, or payroll information into databases and ensures accuracy of records. Compiles data for reports as directed. 3. Responds to telephone inquiries, or greets and assists the public at the counter. Provides general or specific information within scope of authority from knowledge of established procedures and policies, or applicable laws, rules or regulations. 4. Reviews legal documents or case files, and initiates further procedures as required. Advises legal staff of any discrepancies or missing information in documentation. 5. Processes and tracks legal documents and cases. Verifies documents, and obtains additional reports or records as required. Monitors exhibits and evidence, and obtains proper clearance before released. 6. Arranges payment schedules for fines or judgments according to established procedures. Monitors payments and takes appropriate action for delinquent accounts. 7. Receives and posts payments, adjusts or corrects fees, prepares bank deposits, reconciles accounts, and performs other bookkeeping or accounting functions within assigned department. 8. Assists with scheduling of appointments and calendars for various types of cases. Coordinates dates or actions with applicable departments. Records or takes notes of proceedings. 9. Establishes, updates, and closes files as appropriate. Releases information in accordance with state guidelines. Maintains sensitive and confidential information. 10. Assists with selection and training of jury members 11. Opens, sorts and distributes mail; photocopies or scans documents. ADDITIONAL JOB DUTIES: 1. Performs other related duties as assigned. ---PAGE BREAK--- Legal Assistant I Prosecuting Attorney’s Office Page 2 of 2 REQUIREMENTS/MINIMUM QUALIFICATIONS: Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills. Basic knowledge of legal terminology and court rules and procedures. Ability to multi-task, maintain confidentiality, and exercise discretion and judgment to resolve routine problems. Knowledge and ability to use standard office software programs including email, word processing, accounting, and/or specialized database applications. Knowledge and ability to operate standard office equipment including a personal computer, telephone, facsimile machine, photocopier, or other equipment required for the position. Ability to use tact and discretion when dealing with difficult individuals or sensitive situations. Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be: High school diploma or GED and two to four years of progressively responsible legal secretarial or related experience Licenses, Certificates, and Other Requirements Valid state driver’s license in state of residence Specific positions may require specialized training or certification WORKING CONDITIONS: Positions require the ability to perform those activities to complete the essential functions of the job, either with or without reasonable accommodation. Work is performed in an office, public forum or field location. Requires continuous and/or frequent talking, repetitive motions of hand/wrists, hearing, and handling and may require some physical exertion. Mental activities required by the employee in this position include leadership skills, decision making, interpersonal skills, supervisory skills, teamwork, creativity, customer service, mentoring, use of discretion, presentations/teaching, problem analysis, negotiation, and the ability to perform math and to read, write, speak and understand English. Required physical activities can include frequent keyboard fingering, talking, repetitive motions of hands and wrists, sitting, hearing and lifting, pushing, pulling, and carrying objects up to 25 pounds. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility, but is not and should not be construed an all-inclusive listing of responsibilities, skills, work requirements, or working conditions. While it is intended to accurately reflect the position activities and requirements, individuals may perform other duties and Klickitat County, Washington reserves the right to modify, add or remove duties, and assign other duties as necessary, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the work load.