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KENNEWICK PLANNING COMMISSION Notice of Special Planning Commission Workshop The Kennewick Planning Commission will meet August 24, 2009 at 6:30 pm in the City Hall Council Chambers for a special workshop. (Workshop agenda below) The Community Planning Department is pleased to inform you that all Planning Commission agendas, minutes and current meeting packet information are available to you through the City of Kennewick website: http://www.ci.kennewick.wa.us/Community_Planning/home.asp If you have comments or questions – please contact: Ferdouse Oneza Community Planning [PHONE REDACTED] Workshop Agenda 1. Bridge-to-Bridge/River-to-Railroad update ---PAGE BREAK--- 1 Scope of Work Kennewick, Washington Bridge-to-Bridge/River-to-Railroad (BB/RR) Redevelopment Plan the Beckwith Consulting Group Architects Herrera Environmental 17 August 2009 ---PAGE BREAK--- Gantt Chart 18 August 2009 Kennewick Bridge-to-Bridge/River to Railroad Redevelopment Plan Hours Percent Project Director/Planner - Tom Beckwith FAICP 290 24% I Economics/Marketing - Steve Price, Nancy Jordan, Eric Hovee 262 22% I I Urban Designers - Don Stastny FAIA FAICP and 340 28% I I I Terry Reckord ASLA I I I Traffic/Civil Engineering - Mike Read PE and 108 9% I I I I Ron Leimkuhler PE I I I I Environmental Science - Josh Wozniak and 200 17% I I I I I Jeffrey Parsons PhD I I I I I Public sampling - GMA Research Corporation na 0% I I I I I I 1200 100% I I I I I I I I I I I I I I I I I I months 1 1 prof labor mtls total Start process I I I I I I 1 4 8 0 2 hrs cost cost cost 1 Conduct retreat w/TF X X X O 24 $2,640 $0 $2,640 2 Publish newsletter/scoping notice X 12 $1,320 $0 $1,320 3 Review scoping/organization X X X X X O 32 $3,520 $0 $3,520 4 Review scope/issues w/TF X X X O 24 $2,640 $150 $2,790 Assess existing conditions Subtotal $10,270 5 Conduct outreach interviews/surveysX X X X 56 $6,160 $350 $6,510 6 Compile existing conditions X X X X X 148 $16,280 $500 $16,780 7 Review surveys/conditions w/TF X X X X X O O 36 $3,960 $150 $4,110 8 Publish newsletter on conditions X 16 $1,760 $0 $1,760 9 Conduct neighborhood workshops X X X X X O 48 $5,280 $500 $5,780 10 Review workshops w/TF X X X 24 $2,640 $0 $2,640 Create alternative plans/DEIS Subtotal $37,580 11 Conduct subarea workshop X X X O 56 $6,160 $750 $6,910 12 Develop plan/DEIS elements X X X X X 176 $19,360 $500 $19,860 13 Review plan/DEIS w/TF X X X O 36 $3,960 $250 $4,210 14 Publish newsletter on plans/DEIS X 16 $1,760 $0 $1,760 15 Conduct workshop on plans/DEIS X X X X X O 48 $5,280 $500 $5,780 16 Publish/distribute plan/DEIS X X X X X 56 $6,160 $0 $6,160 Develop implementation measures Subtotal $44,680 17 Develop regulatory measures X X X X X 132 $14,520 $0 $14,520 18 Review regulatory w/TF X X X X X O 36 $3,960 $150 $4,110 19 Publish newsletter X 16 $1,760 $0 $1,760 20 Conduct open house on measures X X X O 48 $5,280 $250 $5,530 21 Conduct mail/phone-back survey X X X X O 36 $3,960 $10,000 $13,960 22 Publish/distribute measures/FEIS X 48 $5,280 $0 $5,280 Review/adopt redevelopment plan/EIS $45,160 23 Conduct hearing on plan w/PC X O 16 $1,760 $250 $2,010 24 Develop recommendations w/PC X X X X X 24 $2,640 $0 $2,640 25 Conduct hearing on plan w/CC X O 12 $1,320 $250 $1,570 26 Edit/publish adopted plan X X X X X 24 $2,640 $0 $2,640 Subtotal $8,860 Total all phases 1200 $84,000 $14,550 $146,550 Contingency 2% $3,450 Project budget $150,000 Assumptions 2 Assumes we will develop and that you will publish/post newsletter on your website 8 Assumes we will develop and that you will publish/post newsletter on your website 12 Includes up to 5 prototype projects 14 Assumes we will develop and that you will publish/post newsletter on your website 16 Assumes we will develop and that you will post plan/DEIS on your website and publish/distribute copies to agencies 19 Assumes we will develop and that you will publish/post newsletter on your website 21 Assumes we will design and conduct 200 completed mail-out/phone-back telephone surveys of registered city vote households with an accuracy of with your mailing of advance materials and survey 22 Assumes we will develop and that you will post measures/FEIS on your website and publish/distribute to agencies 26 Assumes we will develop and that you will post copies of the Redevelopment Plan/D-FEIS, Executive Summary, an and Implementation program on your website, and publish/distribute copies to agencies. We will provide you dis copies of all text, graphics, charts, and other materials in Adobe Acrobat, Microsoft Word, Excel, and other software Principal $85-125/hour, professional $65-90, technical $45-65, and support staff $25-50. ---PAGE BREAK--- 2 Scope of work Following is a brief description of the tasks of work outlined in the gantt chart on the facing page. 0: Review background and resolve scope We will review with you the availability of the following information: your 2008 city comprehensive plan, supporting SEPA Checklist, and current land use code - including WACTED and any other agency review comments, maps and aerial photos - with property, topography, improvements, soils, and hydrological data including any existing land use, building condition, soil or environmental data and studies for the BB/RR subarea, water, sewer, and storm drainage utility data - including current water, solid waste, stormwater, and other utility services and plans, transportation information - including current traffic counts, accident statistics, signal studies, transit systems and plans for Columbia Drive, Fruitland, Benton, and Washington Streets, and other subarea roads; as well as number of trains, schedules, accidents statistics, etc on the BNSF railroad systems, historical or design resources - inventories, studies or plans available from previous city work for the downtown district and this BB/RR subarea, other plans or studies - which may be of use or interest to the planning process including the Port’s recent proposal for the Duffy Pond area, fiscal studies - which may be of use or interest to the planning process including a review of recent retail market analysis reports and other related economic forecasting documents, and legal requirements – review steps required for adoption of a legally defensible redevelopment plan under the RCW’s 35.81 Community Renewal Law’s provisions. Based on our review, we will outline possible analytical requirements, policy issues, and plan formulations necessary to comply with GMA/CTED requirements and jointly refine a scope of work, tasks, schedules, products, and other particulars accordingly. Deliverable - a consultant services agreement with detailed scope of work, schedule, and budget. Start process Task 1: Conduct BB/RR Task Force retreat We will conduct a workshop or retreat with your subarea Task Force to review the goals and objectives, scope, tasks of work, time schedule, and other particulars of the proposed work program before finalizing your process. This would provide you and your subarea Task Force participants an opportunity to review and strategize about: a vision - concerning the context, scope, and particulars of your 2003 UDAT, 2008 Comprehensive Plan, and this proposed subarea planning process, an assessment – of the participants and products that have been achieved by your UDAT and comprehensive plan and other plans and projects to-date in light of the vision statement above, identify who and how to involve – key stakeholders, business and property owners, organizations and interest groups, as well as the public-at-large, and establish the charter – governing the mission, purpose, and conduct of the Task Force as a planning process facilitator. Your Task Force will review the proposed process and identify issues and concerns to be resolved during the course of work. Based on the results of the retreat, we will refine the proposed tasks, schedules, and other particulars if necessary with you. BB/RR Task Force – your Task Force may be composed of key staff and elected officials of your city, port, downtown, and other agencies who will be involved in the facilitation of the subarea plan – and implementation stages thereafter. ---PAGE BREAK--- 3 Deliverable - a refined schedule, list of plan participants, and identification of issues to be covered in the planning process. 2: Publish newsletter/scoping notice We will publish a public distribution document as a means of informing and generating public interest and comment on the BB/RR subarea planning process. We will organize the document into a newsletter format for bulk mailing to all study area residents; in a flyer format for distribution to the city-at-large as a newspaper supplement; and as an e-newsletter through your website – and other methods you may decide to be effective. The first issue of the newsletter/flyer will describe the planning process including proposed goals and objectives, tasks of work, schedules, public events, and other particulars including the Task Force facilitation charter. The document will also describe the proposed scope of the plan and the elements of the environment to be included within a DEIS/FEIS SEPA document. We will organize and mail the newsletter to state, federal, and other jurisdictional appropriate agencies to meet the requirements for a scoping notice for the environmental impact review process in accordance with WAC 197-11-455. Deliverable – newsletter/flyer and scoping notice on your website describing the subarea redevelopment planning process with goals and objectives, schedule, dates, and other particulars for public involvement. Also, flyers, posters, and other promotional materials of various formats for distribution and/or display at schools, library, city hall, retail stores, and other public places. 3: Review scoping notice responses We will jointly review the letters of comment received on the newsletter/SEPA scoping notice following the 30 day review period with you at a workshop session and decide on the level of analysis to be incorporated into the BB/RR subarea redevelopment plan and DEIS/FEIS. 4: Review scope/issues with BB/RR Task Force, Planning Commission, and City Council Based on the results of task 1-3, we will review the proposed goals and objectives, scope, tasks, schedules, products, and other particulars with your BB/RR Task Force, Planning Commission, and City Council during workshop sessions. Council members will review and confirm the proposed goals and objectives, planning process, tasks, schedule, budget, and other particulars. Council members will also define issues to be analyzed during the subarea redevelopment plan and DEIS document development. Deliverable – a preliminary analysis of the possible issues to be involved during the BB/RR subarea plan’s development and implementation. Assess existing conditions Task 5: Conduct outreach interviews, focus group sessions, and intercept surveys Stakeholder interviews - we will conduct personal interviews and group workshops with key officials, property owners, merchants, developers, real estate agents, and other parties of interest to your BB/RR subarea planning process identified from the results of the Task Force retreat in task 1. The sessions could cover questions regarding: length of ownership and/or involvement in subarea activities, nature of owned property and/or business and future plans, perceived problems or opportunities with existing/future conditions, suggestions concerning subarea possibilities, and interest in participating in possible subarea development opportunities. We will also conduct a series of intercept surveys of retail customers, employees, and residents of the subarea concerning existing conditions, current utilization of subarea stores and businesses, and their characteristics. Website - we will create direct linkages to your city website devoted to this planning process including pages with objectives, scope of work, schedules and locations, and e-mail notification and sign-up for newsletter distributions. Our initial posting will also include ---PAGE BREAK--- 4 a SEPA scoping checklist including assumed affected elements of the environment to be addressed during the planning process. Internet surveys – we will design, post, and collate internet surveys on a continuous basis to elicit resident, property and business owner opinions concerning problems, issues, opportunities, and other particulars that should be addressed during the BB/RR subarea planning process. The on-line surveys will ask the respondents to rate existing conditions, problems, and possible approaches concerning environmental protections, economic opportunities, land use developments, housing conditions, traffic and transit, parks and recreation, general appearances, and other particulars. The on-line surveys will also ask about respondent characteristics including age, household type, length of residence, place of work, and other particulars for sample control purposes. Note – we will also create hardcopy versions of the on-line surveys that will be distributed and collected from various locations throughout the subarea for residents who do not use or are not comfortable taking the survey on-line. The hardcopy versions will be input into the on-line database to create an effective and integrated outreach of existing public opinions. If necessary, we will also create other language transcriptions of the surveys for distribution in areas where English is not the prevalent language. Task 6: Compile existing conditions Using the information collected in task 1 and the results of tasks 3-5, we will compile and analyze the following existing conditions of the BB/RR subarea: Relationship to RCW 35.81 and other plans RCW 35.81 Community Renewal Law – especially findings of blight requirements, regional and countywide transportation, air quality, plans and policies, and current city comprehensive plan, critical area ordinance, and zoning ordinance contents and requirements. Physical elements of the environment of the BB/RR subarea Composite environmental (earth, water, air, plants, and animals) capability/suitability Physical factors: poor surface drainage including water bodies, wetland, and marsh areas subject to storm water pollution, poor soil drainage including areas affected by flooding or ponding, poor soil foundation including sand and gravel pits, shallow bedrock depths, and escarpments, erosion, flooding, and other hazards, and significant and endangered wildlife habitats. Social factors: woodland, wetland, and prime wildlife habitats, historical, archaeological or cultural sites or facilities, scenic vistas or landmark facilities or features, and parks, watersheds, marinas or other public open space amenities. Human elements of the environment of the BB/RR subarea Socioeconomic factors past and projected components of population change in household formation rates, employment trends including labor force participation rates, education, occupations, place of work, and income, retail sales totals by major store line including comparison of per capita expenditure totals and trends, and present/future land conversion requirements or opportunities including industrial and commercial acreage, and number and kind of dwelling units based on the present and projected trends in the items above. ---PAGE BREAK--- 5 Land use physical planning areas (potentially 7 distinct neighborhood planning unit) boundaries, present patterns of development and the type and density of suitable land use in each planning area, general building and improvement conditions, present zoning designations including any nonconforming use and structures, large vacant or undeveloped land parcels, and physical planning area acreage and dwelling unit holding capacities under present development patterns, property ownerships, and zoning policies. Utility infrastructure sewer service area including the location, sizing, condition, and capacity of truck lines and lift stations, water service area including the location, sizing, condition, and capacity of supply lines, pumping stations, and fire hydrants, storm drainage service area including the natural drainage basin, tributary system, catch basins, and outfalls, flood control measures including existing and proposed levee heights and locations, low land drainage systems, and shoreline mitigation measures, easements, right-of-way, property ownerships and any restrictions or impacts created by private power, natural gas, telephone, and telecommunications utilities, companies or special districts including the Corps of Engineers and the Port. Transportation systems location and level-of-service (LOS) capacity of vehicular transportation systems including right-of-way ownerships, functional classification systems, present channelization and signalization, improved pavement surface and condition, public and private parking areas, present accident and congestion points, and maximum capacity, location and functional potential of non- motorized bicycle and pedestrian systems including designated trails, paths or sidewalks and crossings, location and functional impact of all other transportation system including BNSF railroad, transit routes, and truck or business routes. Public facilities and properties public properties, facilities, service areas, and level-of-service standards for fire, police, library, parks, public works, and administration, school properties, facilities, service areas, student enrollment trends, and level-of- service standards, other city, county, state, and federal properties and facilities including levees, parks, roads, and other land holdings, nonprofit or institutional ownerships and facilities including churches, significant private ownerships including utilities, transportation structures, recreational or common properties and facilities. Historical/design resources historical buildings, districts, and places, cultural and archaeological artifact sites, unique landmarks including unusual buildings, districts, and natural features or vistas, urban streetscapes, gateways, signage, furnishings, and waterfront and shoreline attributes including public access and recreational resources. Fiscal resources past and projected revenues from property taxes, business and occupation taxes, sales and service taxes, intergovernmental revenues and grants, limited and unlimited bonds, and other sources, past/present expenditure trends for employees, equipment, supplies, and facilities by functional service including fire, police, public works, parks, and administration, and ---PAGE BREAK--- 6 a list of projected capital expenditure requirements for services and facility improvements under existing or proposed level-of-service (ELOS/PLOS) standards for the BB/RR subarea. Prototype sites - as a part of the SEPA evaluation, we will identify potential site and design issues that will be most affecting on the practical implementation of the resulting BB/RR subarea redevelopment plan and implementation program. We will select prototype sites to define: renovation, reuse, and/or infill developments - compared with developments of a vacant site, or of a mixed use - or other innovative product design. We will compile a composite profile of the prototype sites including sufficient data and descriptions with which to submit and test the prototype sites as possible applicants under existing, proposed, and alternative subarea redevelopment plans and implementation programs. The prototype examples will be incorporated into the SEPA process to provide descriptive evaluations of the impacts between BB/RR subarea redevelopment plan and implementation program alternatives. The results may also be incorporated into the plan's eventual design guidelines as examples to emulate and/or avoid. Deliverable - the draft contents of a DEIS existing conditions/BB/RR Subarea Redevelopment Plan document organized into a format conforming with WACTED submission guidelines for a programmatic plan with specific planned action projects including the possible use of prototype project examples. 7: Review public outreach and DEIS element conditions with BB/RR Task Force We will review the results of the public outreach interviews and surveys and the results of the existing conditions inventory and analysis with the BB/RR during public workshops. Your workshop participants will review results and define implications concerning the content and direction of future tasks. 8: Publish newsletter on conditions We will publish the second issue of the newsletter/flyer series describing the results of the inventory work including public surveys and background condition assessments. The document will also identify the location and contents of the public visioning workshops in task 9 following. Website - we will update your website link to include the results of the public surveys and inventory assessments and the schedule for the visioning workshops. Deliverable – newsletter/flyer on your website describing results of the public outreach surveys and existing conditions inventory work. Task 9: Conduct neighborhood workshops We will conduct a series of open houses or workshops to review the subarea goals and objectives, planning process, and the results of previous work including UDAT, public outreach interviews and surveys, existing DEIS conditions, and other particulars with your subarea business and property owners, residents, organizations and interest groups, media, and other interested parties. We will conduct an open house or workshop within each of the 7 distinct neighborhoods within your BB/RR subarea boundaries to elicit opinions, gather reactions, and generate neighborhood planning proposals. The workshops will be interactive allowing the neighborhood participants to comment on the process, define issues and concerns, and develop proposals to be considered for their neighborhoods and within the subarea-at-large. As a prelude to the workshops, we will identify specific issues - such as shoreline opportunities and environmental limitations, visual appearances of particular buildings or neighborhoods, trail and transit access, streetscape conditions, and other improvements. ---PAGE BREAK--- 7 We will compile aerial photos, site photos, site maps, building plans and other materials that illustrate these present conditions and display them on the meeting room walls and/or on exhibit panels to allow participants to self-guide or interpret the materials. We may create a series of freehand sketch overlays of the aerial photos, base maps or site photos to illustrate possible design concepts or ideas that have been applied in private property development projects, public project improvements, and/or more effective design and development guidelines on similar projects. We may include example photos from these other project developments of: ideas or concepts - that improved functional operations such as the design of transit and parking access systems, introduced new land use options - such as the development of mixed use commercial/residential projects, improved appearances - such as the coordination of sidewalk, street trees, signage, landscaping and other characteristics of special districts or places. We will facilitate the workshop participants to answer questions, record comments, and develop planning proposals. If appropriate, we will create smaller focus or break-out groups conducting participatory planning and design charrettes of key issues or sites. We will give each neighborhood workshop participant a detailed survey keyed to the illustrations. The survey will ask the participant to indicate the degree to which they agree or disagree with the existing condition assessments, like or dislike the alternative design and development concepts, and the priority to be assigned to specific sites, buildings, or areas. Based on the results of these neighborhood workshops, we will generate the proposals or concepts to be further evaluated during a subarea/city-wide workshop in task 11. Deliverable - one-of-a-kind workshop exhibits created from existing conditions assessment work and neighborhood plan proposals within each of the 7 neighborhoods within the BB/RR subarea and a workshop survey describing workshop comments and implications. 10: Review neighborhood workshop results with BB/RR Task Force We will review the results of the neighborhood workshops in task 9 with the BB/RR Task Force at public workshop sessions. Your workshop participants will consider the neighborhood alternatives, possible neighborhood composite concepts in a series of subarea-wide alternatives, and define the objectives for the subarea and citywide workshop to be conducted in task 11. Deliverable - a series of possible subarea-wide composite alternative plans to be presented, reviewed, and refined in a subarea/citywide workshop in task 11. Create alternative plans/SEPA Task 11: Conduct workshop with subarea/citywide participants Following the neighborhood workshops, but prior to developing detailed alternative plans, we will conduct a participatory planning and design workshop with the interested subarea and citywide public-at-large. This citywide participant session will also be conducted as a brainstorming workshop, where the participants assemble in small groups to review the results of the 7 neighborhood workshops, and where motivated to refine, revise, and add additional proposals to create composite subarea-wide concepts. Like the neighborhood workshops, this subarea- wide charrette will be developed without critical evaluation until the participants are satisfied that all possible ideas have been explored for the 7 neighborhoods and the composite BB/RR subarea plan. The participants will then evaluate every proposal listing negative and positive features. Where appropriate, we will refine, expand, or combine proposals as a means of increasing ---PAGE BREAK--- 8 positive and decreasing negative features. We will continue the iterative charrettes until the participants are satisfied that every idea has been fully developed and evaluated. We will then poll the groups to determine the level of support available for each proposal. The participants will then determine, based on the polling results, which concepts or concept refinements we continue to develop into detailed action plan elements. Note - these brainstorming sessions are extremely useful in that they allow your neighborhood/subarea/citywide public to contribute to and buy-into the planning process. These sessions typically produce good and bad ideas, which the public vets before we commence detailed planning rather than emerging as afterthought proposals which can derail the process in our later stages of work. Deliverable - one-of-a-kind plan alternatives created from the subarea-wide charrette and a workshop survey determining participants and issues. Task 12: Develop BB/RR plan/DEIS elements Based on the results of task 11, we will define existing conditions, impacts, and mitigations that will govern the development and refinement of your BB/RR subarea plan including the following possible alternatives on a neighborhood and subarea-wide basis: no action – where the goals, objectives, and concepts in your existing 2008 Comprehensive Plan are not changed, low density concept – where a preferred concept is possibly refined under a low density focusing on mixed uses with low building heights, medium density concept – where a preferred concept is possibly refined under a medium density focusing on mixed use and structures up to 5 stories over parking decks, and high density concept – where a preferred concept is possibly refined under a high density focusing on mixed use with some structures over 5 stories. We will evaluate and project the potentials under each neighborhood/subarea-wide scenario that illustrates the impacts and possible mitigations that could be incorporated into your plan – and define the sites for pre-approved projects that conform to your plan under Planned Actions. Each alternative scenario will include the following elements and DEIS impact assessments: Community Renewal Law elements Relationship to RCW 35.81 - identifying blight conditions, plan requirements, and plan relationships to conform to state, county, and other regional jurisdiction policies and standards. Physical elements of the environment Environmental resource element - identifying critical areas, wildlife habitat corridors, open spaces, and shoreline management program designations. Human elements of the environment Socioeconomic element - identifying employment, population (housing units), retail sales, and other market potentials to be allocated to each neighborhood and the BB/RR subarea-at-large. Marketing element - identifying key or anchor use or tenant objectives, marketing materials, and recruitment strategies to realize economic element prospects. Business element – identifying programs necessary to upgrade appearances, retail goods and services, advertising, or other corrective action to better market existing business enterprises that may remain. Property packaging element - identifying any potential public, private, or jointly assisted property offerings. Land use element - identifying market potentials to be allocated to each subarea neighborhood and prototype project in terms of land use activities (square footage, new housing units, etc). Housing element – identifying the households who may seek to reside and/or be relocated within each neighborhood and the BB/RR subarea-at-large. Urban design element - identifying streetscape, people places, gateways, furnishings, and other public improvements with which to establish a unique identity and sense of place in each neighborhood and the BB/RR subarea-at-large. Architectural element - illustrating building envelopes, floor plans, and perspectives of possible development conditions or opportunities for each neighborhood and possible prototype project therein. Transportation element - identifying vehicular, transit, and non-motorized pedestrian and bicycle, railroad, and water borne circulation concepts and improvements. Utility element - identifying required sewer, water, storm drainage, and flood control service area and system. Public facilities element - identifying electrical power, natural gas, solid waste, telecommunications, and other public and private facilities. ---PAGE BREAK--- 9 Community facilities element - identifying city hall, police, fire, parks, public works, library, schools, and other supporting facilities and service requirements. Capital facilities element - projecting the existing and proposed level-of-service (ELOS/PLOS) standards, costs, and methods of financing the capital improvements required to support the BB/RR subarea redevelopment plan elements identified above. Fiscal strategies element - projecting the retail sales, real estate excise, and property, taxes to be realized before and after implementation of the BB/RR subarea redevelopment plan along with a cost/benefit analysis of the project in total and per key strategies. Prototype projects - we will also create example concepts illustrating how prototype projects within the neighborhoods could be developed in accordance with the strategies identified under each action plan element. We will create a variety of illustrative drawings to depict existing conditions, proposed plan and design solutions, typical street elevations and sections, example building and site improvements, and other particulars. Some of the illustrative drawings will be depicted at orthographic or bird’s eye views to provide an encompassing description of before and after planning scenarios. The illustrations will be used to document design and aesthetic issues, solutions, and results of interest to residents and property owners. We may select example sites representing: peak intensity projects – for mixed use retail, office, residential, and institutional uses in a building or on a site that could represent the highest level of intensity in the subarea, special people place projects – combining special activity or event spaces for festivals, gatherings, or exhibitions on a permanent or flex-use space basis throughout the subarea, public or special facility projects – providing strategic public services and spaces, parks and trails throughout the subarea or in a particular site, and other key subarea projects – involving strategic project opportunities or issues, or innovative product design of interest to you, potential owners-developers, and the public. We will compile a composite profile of the example sites including sufficient data and descriptions with which to submit and test the example sites as possible applicants under existing, proposed, and alternative redevelopment plans and for feasibility under subsequent implementation programs and measures. The prototypes will provide your redevelopment market participants reassurance of the validity and feasibility of your “sites of opportunity (including problem sites)” and allow you to adopt a proactive approach to resolving their impact on your plan and subarea viability. Deliverable – BB/RR subarea redevelopment plan elements organized into a format conforming to WACTED requirements and submission checklists along with illustrative sketches and graphics. 13: Review BB/RR subarea redevelopment plan elements/DEIS impact with Task Force, Planning Commission, and City Council We will finalize the element plans and DEIS impact options for each neighborhood and the BB/RR subarea-at-large with the BB/RR Task Force, Planning Commission, and City Council during workshop review sessions. Your workshop participants will refine and modify aspects of the planning elements as appropriate. 14: Publish newsletter on plans We will publish the third issue of the newsletter/flyer series describing the differences between alternative plans and elements for each neighborhood and the BB/RR subarea-at-large. ---PAGE BREAK--- 10 Website - we will update the city website to include descriptions of the alternative plans and the schedule for the alternatives review workshop for the subarea-at-large. Deliverable – newsletter/flyer on your website describing alternative plans. Also, flyers, posters, and other promotional materials of various formats for distribution and/or display at schools, library, city hall, retail stores, and other public places. 15: Conduct open house on plans We will conduct a public open house to review and critique the plan alternatives for each neighborhood and the BB/RR subarea-at-large. The public open house - which could be staged over several days in public facilities, shopping malls, and other highly visible locations - will be organized so that neighborhood and subarea residents view the examples in a self-guided tour format. We will display plan maps, tables, and other graphics on the meeting room walls or exhibit panels to allow participants to self-guide or interpret the materials. We will circulate through the open house to answer questions, record comments, or facilitate discussions - and present and discuss the contents and implications of each redevelopment plan element and DEIS impact during the formal portions of the meeting. We will also give each open house participant a written survey asking more detailed questions about issues, preferences, and alternative plan particulars. Deliverable - one-of-a-kind workshop exhibits created from alternative plans for each neighborhood and the BB/RR subarea-at-large and a workshop survey determining alternative plan issues and preferences with a report describing workshop comments and implications. 16: Publish/distribute BB/RR subarea redevelopment plan/DEIS documents Based on the results of task 15, we will edit and electronically publish the following plan and DEIS documents: Narrative subarea redevelopment plan - containing all goal and objective statements, element plan maps, exhibits, and other particulars for the BB/RR subarea-at-large and each neighborhood and prototype project. Technical information - on background conditions and plan element alternatives incorporated into a DEIS document attached to the proposed BB/RR subarea redevelopment plan and each prototype redevelopment project. Brochure handout - containing the land use and circulation plan maps, and any other appropriate summary information. One-of-a-kind illustrations - to be used in public meetings and hearings. Deliverable - a combined BB/RR subarea redevelopment plan/DEIS document organized into a format complying with CTED requirements. We will also complete the Washington State Department of Community, Trade & Economic Development (WACTED) planning checklist and all other transmittal information for state and other agency review in accordance with Community Renewal Law and GMA requirements. Approach - implementation measures Task 17: Develop implementation measures Depending on the content of your preferred plan elements and examples, our implementation measures will include GMA requirements for comprehensive plan amendments, zoning revisions, and a capital facilities program. In addition, we will also develop the following measures. Subarea development organization(s) – including the possible creation of existing or new public/nonprofit/private entities including a Public Development Authority (PDA), Public Facilities District (PFD), or Community Initiated Development (CID) nonprofit corporation to undertake specific action plan implementation tasks involving marketing, promotion, management, financing, or acquisition and development of key prototype and momentum- building projects. Marketing program - defining the characteristics of prospective developers, ---PAGE BREAK--- 11 investors, or key tenant prospects and the graphics, brochures, website postings, and e-mail distribution lists with which to solicit and obtain their participation in your subarea action plans and projects. Design overlay districts and form-based design standards - with maps and designations including opportunities for performance-based characteristics. And, design standards concerning building frontages and facades, mixed use, pedestrian activities, public accent areas, retail building facades, awnings, signage, boardwalks and walkways, building materials and colors, and streetscape furnishings. Financing strategies - including special tax levies or revenue bonds, growth impact fees, connection charges, local or special improvement districts, parking and/or business improvement areas, or other methods for paying public system infrastructure costs (including late-comer fees) that will be effective to the subarea and equitable to developers. Fiscal cost/benefits - projecting the net revenues to be realized from retail sales, real estate excise, and property taxes to be realized before and after implementation of your subarea plan and projects on a yearly and 5-20 year time period. Prototype project feasibility evaluations - of the impact implementation measures will have on developing feasible example projects accounting for: Direct incentive strategy impacts - of using the recently authorized LIFT and TIFT, Parking and Business Improvement Areas (PIA and PBIA), Local Improvement Districts (LIDs), Washington State CERB grants for infrastructure, Small Business Administration and Economic Development Administration (SBA and EDA) loans and grants. Indirect incentive strategy impacts - of varying land use and development control mechanisms including pre-project SEPA approvals, land use and zoning allowances, on and off-street parking ratios and buy-in programs, building densities, growth impact fees or concurrency charges, late-comer plan action charges, and any other direct land development control mechanisms. Kick-start projects – including the use of design/develop competitions for the prototype projects of opportunity where the land or sites are acquired or optioned and an RFP competition is conducted based on the prototype project feasibility evaluations, incentive packages, and design criteria. Low-hanging fruit/momentum-building – we will also identify a series of immediate actions that can be undertaken on your plan’s adoption that will generate momentum and a visible sign of progress. Your momentum-building projects could involve a variety of low-cost, private and non-profit actions that would be highly visible and in support of the plan’s recommendations – and could include ideas identified in the public brainstorming workshops. Deliverable - the draft contents of the BB/RR subarea redevelopment implementation program for the area-at-large and each neighborhood and prototype project organized into a document format conforming with Community Renewal Law/GMA/SEPA requirements. 18: Review implementation measures/FEIS mitigations with BB/RR Task Force, Planning Commission, and City Council We will finalize implementation measure proposals and FEIS responses with your BB/RR Task Force, Planning Commission, and City Council during public workshop review sessions. Your workshop participants will refine and modify the implementation documents as appropriate. ---PAGE BREAK--- 12 19: Publish newsletter with FEIS comments We will publish the fourth issue of the newsletter/flyer series describing the draft implementation programs including proposed capital facility program items, regulatory measures, and fiscal strategies along with the FEIS responses to the DEIS letters of comment. Deliverable – newsletter/flyer on your website describing implementation program particulars and FEIS comments with schedule, dates, and other particulars for public involvement. 20: Conduct open house on implementation We will host a public open house to review and critique implementation program particulars. The public review open house - which could be staged over several days in public facilities, shopping malls, and other highly visible locations - will be organized so that BB/RR subarea residents view the examples in a self- guided tour format. We will display capital improvement program, regulatory measures, fiscal strategy tables and other graphics as well as FEIS responses on the meeting room walls or exhibit panels to allow participants to self-guide or interpret the materials. We will circulate through the open house to answer questions, record comments, or facilitate discussions - and present and discuss the contents and implications of implementation program options during the formal portions of the meeting. We will also give each forum participant a written survey asking more detailed questions about issues, preferences, and implementation program particulars. Deliverable - one-of-a-kind open house exhibits created from the implementation program for the BB/RR subarea-at-large, each neighborhood, and prototype project and a workshop survey determining implementation program issues and preferences. Task 21: Conduct mail-out/phone-back survey Following the development of implementation measures and financing particulars, we will design and conduct a mail-out/phone-back survey of a sample of registered city households about the proposed BB/RR subarea redevelopment plan, implementation measures, and other project issues. We will mail the randomly selected households copies of the previously published newsletters, summary brochures, and other descriptive materials along with a copy of the survey prior to making the return or call back telephone call. The survey will utilize a combination of open and closed-ended questions requiring an average of 10-12 minutes of discussion about: familiarity - with the BB/RR subarea redevelopment planning process, level of satisfaction - with existing conditions and urban services, desires for specific facility or service improvements - including preferences and priorities concerning the list of possible improvement projects, plan and project priorities - including methods and amounts concerning proposed level-of-service (LOS) standards, impact fees, and general financial strategies, post-project behavior – including what impact the subarea plan's realization will have on their shopping locations, entertainment or recreation habits, housing preferences, or other behavior patterns, and household characteristics - including length of residence, age, and household status. The results will provide your elected officials a statistically valid method of determining public support for various BB/RR subarea redevelopment plan concepts and strategies, particularly aspects requiring public implementation, during subsequent plan review and adoption proceedings. The results will also provide a measurement of before and after customer behavior to validate forecasts for retail sales, dwelling units, and other market sector targets. Deliverable – a copy of the mail-out/phone-back survey results along with a report documenting major findings and recommendations. 22: Publish/distribute implementation measures/FEIS documents Based on the results of task 21 and letters of comment received on the DEIS document from task 16, we will finalize the following implementation measures and FEIS documents: Website, Powerpoint, and brochure handouts - containing summaries of our major findings, plan elements, example ---PAGE BREAK--- 13 project proposals, implementation measures, financial strategies, work plan, and any other appropriate summary information. Narrative plan - containing narrative presentations of your subarea condition and market assessments, element plan maps, exhibits, and other particulars and for the resulting prototype and momentum building projects in a GMA format. Technical appendices – containing all detailed condition assessments, market projections, survey documents, financial analyses, and other supporting documentation in a FEIS format. FEIS Statement – to your subarea plan outlining the impacts and mitigations included in your proposed subarea plan, implementation program, and any alternatives that were generated during the planning process. Deliverable - separate regulatory measure and FEIS documents in a format complying with Community Renewal Law/GMA/SEPA requirements. Review/adopt BB/RR plan, implementation measures, and SEPA 23: Conduct public hearing on BB/RR subarea redevelopment plan/SEPA with Planning Commission We will help you conduct a public hearing on the final BB/RR subarea redevelopment plan/D-FEIS documents with your Planning Commission as required by state planning enabling acts. We will display BB/RR subarea redevelopment plan maps, tables, and other graphics on the hearing room walls to allow participants to self- guide or interpret the materials. We will respond to questions during the hearing where appropriate. Deliverable - one-of-a-kind hearing exhibits and a public hearing record identifying participants and issues and a report describing hearing comments and implications. 24: Develop recommendations with Planning Commission Based on the results of task 23, we will work with you and your Planning Commission to draft recommendations concerning the contents of the final BB/RR subarea redevelopment plan, capital facilities program (CFP), zoning and/or development regulations, prototype project initiation, and any other proposals. 25: Conduct public hearing on BB/RR subarea redevelopment plan/SEPA with City Council We will assist you in a public hearing on the final BB/RR subarea redevelopment plan/D-FEIS documents with your City Council as required by state planning enabling acts. We will display plan maps, tables, and other graphics on the hearing room walls to allow participants to self-guide or interpret the materials. We will respond to questions during the hearing where appropriate. Following the satisfaction of all hearing requirements, your City Council will adopt either concurrently or separately a final BB/RR subarea redevelopment plan, implementation program, D-FEIS document, and prototype project initiation particulars. Deliverable - one-of-a-kind hearing exhibits and a public hearing record identifying participants and issues and a report describing hearing comments and implications. 26: Edit/publish final documents Based on City Council decisions in task 25, we will make any final changes to the BB/RR subarea redevelopment plan and implementation measures and take actions necessary to initiate marketing and promotional materials and programs, prototype projects, and other start-up actions. Deliverable - final BB/RR subarea redevelopment plan, D-FEIS documents, implementation program/CFP, and regulatory measures with a disk copy of all graphics, maps, text, and tables.