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JEFFERSON COUNTY COMMISSIONERS WORK SESSION DECEMBER 5, 2011 8:30 A.M. The purpose of the meeting was to prepare the agenda for the December meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney, and Bonnie Wells, County Clerk. Chairman Rabun welcomed guests and gave the invocation. Commissioner New made a motion to amend the agenda by adding the Sale of County Land to the end of the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. NEW BUSINESS Rezoning Request Chairman Rabun requested the commissioners review the request for zoning change submitted by Larry Morgan of the Zoning Board and approve the request as submitted. Peruse letter below: ---PAGE BREAK--- Commissioner J. Davis made a motion to approve the request as submitted. Commissioner New seconded the motion. The vote was unanimous. Commissioner Gonice Davis had not arrived at this time, it was suggested by the County Attorney that the board give him a few minutes to arrive as this property is in his district. Rezoning Request revisited: Commissioner Gonice Davis made a motion to approve the request as submitted and place on the Consent Agenda the request for zoning change submitted by Larry Morgan of the Zoning Board. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) Hospital Board Appointment Commissioner Wayne Davis recommended three people for the Hospital Board. They were: Stacy Arnold, Lee Woods, and George Samples. This person would replace Myron Hadden whose term will expire December 2011. Commissioner Johnny Davis made a motion to accept the three names provided by Commissioner Wayne Davis. Commissioner New seconded the motion. The vote was unanimous. (Regular Agenda) Request Bids for Concession Building Commissioner New made a motion to accept the county administrator’s recommendation allowing the administrator, Commissioner New, Robert Yonchak and Eugene Cunningham to work together in deciding the type of design they wanted and to only accept bids from people who were bonded and licensed; both as a contractor and licensed in the county. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) Request Bids for Baseball Field Lighting Commissioner Wayne Davis made a motion to allow the administrator to proceed with the requesting of bids for baseball field lighting at the recreation department. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) Abandoned House Inspector Chairman Rabun recommended Robert Yonchak be appointed as the Abandoned House Inspector. Commissioner New accepted Chairman Rabun’s recommendation of appointing Robert Yonchak as Abandoned House Inspector. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner Wayne Davis asked if Mr. Yonchak ---PAGE BREAK--- were certified to perform this new job. County Administrator, Paul Bryan said they would ascertain Mr. Yonchak had the necessary certifications to perform this job. The vote was unanimous. (Regular Agenda) Legislative Coordinator Commissioner Johnny Davis made a motion to appoint County Administrator, Paul Bryan, and Adam Mestres as the Legislative Coordinator. Mr. Mestres will be replacing Mr. Bryan as county administrator in April when Mr. Bryan retires. Commissioner New seconded the motion. The vote was unanimous. (Regular Agenda) Resolution to Apply for CDBG Commissioner Johnny Davis made a motion to pass the resolution for CDBG (Community Development Block Grant) for the Rufus Wren Subdivision. Commissioner Gonice Davis seconded the motion. Discussion: One of the streets was inadvertently omitted. Commissioner Johnny Davis amended his motion placing the resolution on the Regular Agenda rather than the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Regular Agenda) Sale of County Property Commissioner New made a motion to request bids for property located on US HWY 1 By Pass and Old US 1. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Consent Agenda) Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. Executive Session Commissioner Johnny Davis made a motion to adjourn Executive Session and return to the regular meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to place on the Consent Agenda the evaluating of Adam Mestres’ performance as county administrator six months after his appointment; he must live in Jefferson County; he will continue as E-911/EMA Director until Mr. Bryan leaves; he will start as county administrator December 12, 2011 with a salary of $62,000 per year. The E-911/EMA Director’s position will be advertised allowing a director to be in place when Mr. Bryan leaves in April. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Consent Agenda) Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS FINAL PUBLIC HEARING DECEMBER 13, 2011 6:45 P.M. The purpose of this hearing was to review the Beer and Wine Ordinances. The meeting was held at the Jefferson County Commissioner’s Office. ---PAGE BREAK--- Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; H. G. Thomas New, Member; Johnny Davis, Member; Charles W. Davis, Member; Michael Moses, County Attorney, Paul Bryan, County Administrator; and Bonnie Wells, County Clerk. Chairman Rabun called the hearing to order NEW BUSINESS Beer and Wine Ordinances County Administrator, Paul Bryan, reviewed the Beer and Wine Ordinance and asked questions. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING DECEMBER 13, 2011 7:00 P.M. This was the regular scheduled meeting for the month of December. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Tommy New, Member; Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes from the November meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed guests to the meeting. Commissioner Johnny Davis made a motion to forgo the reading of the reports because of the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Consent Agenda The Consent Agenda items were: Rezoning Request and Adam Mestres—Appointed County Administrator. Commissioner New made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS ---PAGE BREAK--- Hospital Board Appointment Commissioner Wayne Davis submitted three names to be considered by the Hospital Authority for the seat being vacated by Myron Hadden at the end of the year. Those three names were Lee Woods, Stacy Arnold, and George Samples. Commissioner Wayne Davis made a motion to present the names to the Hospital Authority. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Request Bids for Concession Stand Commissioner New made a motion to start the bid solicitation process by advertising for bids in the local paper. Commissioner Johnny Davis seconded the motion. Discussion: County Administrator, Paul Bryan, explained an advertisement will be in this week’s paper soliciting bids for the construction of the concession stand and that there will be a pre-bid conference. The vote was unanimous. Request Bids for Baseball Field Lighting Commissioner New made a motion to approve the bid solicitation process for the lighting at the baseball field, by advertising for bids in the local paper. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Abandoned House Inspector Chairman Rabun appointed Robert Yonchak as the Abandoned House Inspector. Commissioner Johnny Davis made a motion to accept the appointment made by Chairman Rabun. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Legislative Coordinator Commissioner Wayne Davis made a motion to appoint Adam Mestres, the incoming County Administrator, as the Legislative Coordinator. Commissioner New seconded the motion. The vote was unanimous. Resolution to Apply for CDBG Commissioner Johnny Davis made a motion to adopt the resolution to apply for the Community Development Block Grant (CDBG). Commissioner Gonice Davis seconded the motion. The vote was unanimous. Sale of County Property Commissioner New made a motion to table until the January Work Session allowing the county attorney an opportunity to check on the property located on US HWY 1 By Pass and Commissioner New an opportunity to speak with the Forestry Commission regarding the property located on Old US 1. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Redistricting Commissioner Wayne Davis made a motion for the board to table discussing redistricting until they receive a more legible map. Commissioner Johnny Davis seconded the motion. Discussion: Mr. Bryan expressed concern as the next commission meeting is approximately one week before the legislature sits. He ask that they work diligently get the map show it to everyone; authorize the attorney to set up an appointment for another meeting in Atlanta. The vote was unanimous. NEW BUSINESS Adoption of Beer & Wine Ordinance Commissioner New made a motion to adopt the Beer & Wine Ordinance. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Local Option Sales Tax Distribution Commissioner New made a motion to leave the LOST (Local Option Sales Tax) distribution as it was. The current distribution is based on population. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Purchase of Portable & Mobile Radios Adam Mestres presented the board with the following data as proposed by Macon Communications. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to accept the proposed data as presented by Adam Mestres. Commissioner Wayne Davis seconded the motion. These funds will come from the 911 Land Wireless account. The vote was unanimous. Signature on Official Documents Commissioner Wayne Davis made a motion to remove Paul Bryan’s name from all official county records at the banks and replace with Adam Mestres’ name. This will go into effect January 3, 2012. Commissioner Johnny Davis seconded the motion. The vote was unanimous Scheduled Public Comments Mr. Lamar Stone expressed concern for a sign (Rufus Wren Subdivision) located at the end of Middleground Road and Price Street. Mr. Stone states the sign is two blocks too far north and should be moved. George Cooper stated they would be willing to work with Mr. Stone to rectify the situation. Commissioner New asked if the signs could not be moved as Mr. Stone requested. This solution was agreeable with Mr. Cooper and Mrs. Carrie Brown. Public Comments on Agenda Items No Comments Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member MEMO TO RECORD DATE: December 27, 2011 SUBJECT: Called Meeting The Jefferson County Board of Commissioners properly advertised for a Called Meeting to be held on December 27, 2011 at 10:00 a.m. to discuss redistricting. Those present were as follows: William Rabun, Chairman; Gonice C. Davis, Member; H. G. Thomas New, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; Bonnie Wells, County Clerk, and Carol McLeod, reporter for the News & Farmer/Jefferson Reporter. Commissioners Johnny Davis and Wayne Davis were absent. The meeting was not called to order, an agenda was not adopted, and there were no votes taken. There was a general discussion of the proposed redistricting plan and there was a consensus that the county and school board should set up another meeting with the Re apportionment division of the Secretary of state’s office to address redistricting concerns Attest: County Clerk William Rabun, Chairman