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JEFFERSON COUNTY COMMISSIONERS SPECIAL CALL MEETING AUGUST 3, 2015 6:30 P.M. The purpose of this meeting was to approve the Development Authority’s MOU. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. NEW BUSINESS Acknowledgement of Development Authority MOU Tom Jordan, retiring Development Authority Director, presented an Acknowledgement of Development Authority MOU to the board for approval; this MOU is for a potential company initiating operations in Jefferson County. Mr. Jordan explained the MOU was merely an acknowledgement by the county of an agreement between the City of Louisville and the Development Authority. Mr. Jordan went on to explain the industrial revenue bond casts liability on no parties involved; the only liability is to the project itself. Commissioner New made a motion to approve the Development Authority’s Memorandum of Understanding (MOU) and to authorize the chairman to sign the MOU. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Wayne Davis asked the City Administrator, Richard Sapp, to share with the board the new company’s intentions of hiring local people. Mr. Sapp expressed to the board the owner is adamant about hiring local people to work at his company and has no desire to bring people from outside the county to the company. . The vote was unanimous. Greg Sellars, the new director of the Development Authority was also introduced at the meeting. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS WORK SESSION AUGUST 3, 2015 7:00 P.M. The purpose of this meeting was to prepare the agenda for the August meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda by adding to New Business, Irrigation as item f. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. OLD BUSINESS There were no Old Business items. ---PAGE BREAK--- NEW BUSINESS Southern Health Partners Contract County Administrator, Adam Mestres, presented information to the board regarding a medical contract between the Jefferson County Correctional Institute and Southern Health Partners for the care of inmates housed at the facility. Mr. Mestres explained the nurse employed by the county would now be employed by Southern Health Partners and would continue working at the correctional facility. Commissioner Wayne Davis made a motion to approve the contract with Southern Health Partners, pending all necessary changes by the county attorney and will not have to come back before the board for verification. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner New asked that the county attorney review the contract “good”. Commissioner New asked if this agreement was going to take anything away from the hospital. The county administrator explained the CEO at SHP was in contact with the hospital administrator to see if they could establish some type of service. The vote was unanimous. E-911 Addressing Ordinance Jim Anderson, EMA Director/Jefferson County Fire Chief/911 Director, presented information on an E-911 addressing ordinance, as the one currently in place is outdated and this ordinance will address more issues. The county administrator expressed the need for an updated 911 addressing ordinance. Mr. Anderson reiterated the same sentiment and made a request of the board to review the proposed ordinance. Supplemental Insurance Renewal County Administrator, Adam Mestres, presented to the board, the renewal of the county’s supplemental insurances; the current company is Lincoln Financial, brokered by Linn Brucker of ACHS Insurance Services. The following rates were submitted by Mr. Brucker. Mr. Brucker also shared the following observations regarding the supplemental renewal with the county administrator. ---PAGE BREAK--- Mr. Brucker’s recommendation is to allow the LTD (long term disability) and the STD (short term disability) to stay with our current carrier, Lincoln, as there are no changes to the benefit and/or the rates; he also recommends the life products, i.e. AD&D, dependent life, and voluntary life, be switched to Greater Georgia Life which is Blue Cross Blue Shield with no change in premium. Commissioner Gonice Davis made a motion to accept the recommendation of Linn Brucker as given via County Administrator Adam Mestres, to leave the LTD (long term disability) and STD (short term disability) with Lincoln, the current carrier and switch the aforementioned life products to Greater Georgia Life. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Roof Repair at Correctional Institute County Administrator, Adam Mestres, presented information on the roof at the correctional facility, which is now in need of repair. B. A. Johnson Construction submitted the following quote for repairing the roof. Commissioner Wayne Davis made a motion to table the roof repair until the regular meeting, Tuesday (August 11th) night, at which time the county administrator will bring it back before the board and they will determine which funds to utilize for the repair. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Board of Assessors Appointments Commissioner Johnny Davis opted to table the Tax Assessor appointment. Irrigation Commissioner Wayne Davis expressed concern for irrigation systems in various parts of the county and farmers closing roads without authorization. Scheduled Public Comments Charles Washington made a request to be placed on the agenda but was not present at the meeting. Public Comments on Agenda Items John Peebles made comments regarding 911 addressing and supplemental insurance. Doretha Davis expressed concern regarding irrigation systems across county roads. Adjournment Commissioner Johnny Davis made a motion to adjourn the regular meeting and go into executive session to discuss personnel. Commissioner New seconded the motion. The vote was unanimous. Executive Session ---PAGE BREAK--- Commissioner New made a motion to adjourn executive session and return to the regular meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. No action taken. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING AUGUST 11, 2015 7:00 P.M. This was the regular scheduled meeting for the month of August. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to forgo all reports. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Consent Agenda The consent agenda items were: Motion to approve Southern Health Partners Contract pending any necessary changes by county attorney Motion to approve supplemental insurance renewal Chairman McGraw read the Consent Agenda items. Commissioner Johnny Davis made a motion to adopt the Consent Agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. OLD BUSINESS Roof Repair at Correctional Institute County Administrator, Adam Mestres, conveyed to the board, his recommendation as to where the funds for repairing the roof at the correctional facility would emanate. Mr. Mestres further explained the $9,043 would, per his recommendation, be deducted from the correctional institute fund. Commissioner New made a motion to accept the county administrator’s recommendation of the funds emanating from the correctional institute fund. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS Setting 2015 Final Millage Rate The county administrator presented the following document along with discussion regarding setting the final millage rate. ---PAGE BREAK--- The month of July the tentative millage rate for Jefferson County was set at 15.102 mills an increase of .165. County Administrator, Adam Mestres, recommended to the board, making the tentative millage rate the final millage rate of 15.102. The county administrator also imparted on the board, the Board of Education was in the process of establishing the school board’s millage rate at their meeting. They, the Board of Education, also set their tentative millage rate last month at 14.768 up from 14.065; they are, as the board of commissioners is tonight, setting their final millage rate. County Administrator, Adam Mestres, recommended to the board the county’s millage rate be set at 15.102 mills; per the board of education, their millage rate be set at 14.768. Commissioner Wayne Davis made a motion to accept the county administrator’s recommendation and set the county’s millage rate at 15.102 mills; per the board of education, their millage rate be set at 14.768. Commissioner New seconded the motion. Discussion: Commissioner New asked how much less money would that give the county this year than what was collected last year. The county administrator explained it will be approximately $25,000 less. Commissioner New said even though the millage rate was being raised, the county would collect less money. Mr. Mestres stated that was accurate, and for anyone in the audience that is interested the five year digest was placed in the paper and you can see the breakdown for five years. Even though the millage is being increased the county will collect less tax revenue. Commissioner New asked if one mill would collect about $380,000. Mr. Mestres stated one mill would collect $395,755, last year one mill brought in $402243, and the digest continues to decrease. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Wayne Davis, and New voted to raise the millage rate; Commissioner Johnny Davis voted against raising the millage rate. Future Solar Project Incentive Development Authority Executive Director, Greg Sellars presented the board with information regarding solar projects incentive. Scheduled Public Comments Johnny Davis, a resident from the Rufus Wren Subdivision, asked of the status of the Abandoned Housing Ordinance. Sam Pennington, a local farmer, made comments regarding the irrigation systems located on his property. Roy Burns, a resident of Belmont Road, made comments regarding farmers placing an irrigation pivot across a road he travels frequently. Public Comments on Agenda Items There were no comments on agenda items. Adjournment Commissioner New made a motion to adjourn the regular meeting and go into executive session to discuss personnel. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session Commissioner New made a motion to adjourn executive session and go back into the regular meeting. Commissioner Gonice Davis seconded the motion. Commissioner New made a motion to award all employees a $1.00 raise utilizing monies from fund balance. Commissioner Gonice Davis seconded the motion. Commissioner Johnny Davis amended the motion to the following; award all employees a $1.00 raise utilizing monies from fund balance and have it backdated to July 6, 2015. Commissioner Gonice Davis seconded the motion. The vote passed with a vote of four. Chairman ---PAGE BREAK--- McGraw, Commissioners Gonice Davis, Johnny Davis, and Tommy New voted in favor. Commissioner Wayne Davis abstained from voting. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous.