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JEFFERSON COUNTY COMMISSIONERS SPECIAL CALL MEETING JANUARY 3, 2017 6:45 P.M. The purpose of this special call meeting was to discuss the tax bond resolution for the school board. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order; Carol McLeod led the pledge of allegiance. Commissioner New gave the invocation. NEW BUSINESS Amendment to School Board Tax Bond Resolution Acknowledgement Mr. James Pannell of Gray, Pannell, & Woodward presented, to the board, the following amendment to the school board tax bond resolution. There were some typographical errors in Exhibit A to the previous resolution which was adopted December 27, 2016 by the full board. Commissioner Wayne Davis made a motion to accept the corrections and adopt the amendment to the school board tax bond resolution. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS WORK SESSION JANUARY 3, 2017 7:00 P.M. The purpose of this meeting was to prepare the agenda for the January meeting. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Johnny Davis made a motion to add to new business, Lights at Dumpsite as item a. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS There were no old business items. NEW BUSINESS Lights at Green Box Sites Commissioner Johnny Davis expressed the necessity of placing lights at the dump sites in the county. After much discussion it was decided the purchasing agent would obtain prices on lights to be placed at the aforementioned sites within the county. Scheduled Public Comments Carol McLeod, wanted to express to the board, Tammie Bennett, the Director at the Leisure Center was doing an absolutely wonderful job at the center. Public Comments on Agenda Items There were no comments on the agenda items. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JANUARY 10, 2017 7:00 P.M. This was the regular scheduled meeting for the month of January. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order, asked the veterans to stand and lead the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Proclamation – William Hadden Chairman McGraw along with the full board presented local businessman William Hadden with the following proclamation. The board congratulated Mr. Hadden; Carol McLeod from the News and Farmer/Jefferson Reporter took pictures. Commissioner Johnny Davis made a motion to forgo all reports except those from the chairman and the administrator. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. ---PAGE BREAK--- Commissioner Gonice Davis made a motion to adopt the minutes. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Reports Chairman McGraw gave the chairman’s report and County Administrator, Adam Mestres, gave the administrator’s report. Consent Agenda There were no Consent Agenda items. OLD BUSINESS T. E. Buchanan Park Update County Administrator, Adam Mestres, provided the board with an update on the progress at T. E. Buchanan Park. NEW BUSINESS Notice to Proceed – New Landfill Cell Construction County Administrator, Adam Mestres, shared information with the board regarding implementing an additional cell at the county landfill, as the current one is almost at maximum capacity. The following information was shared with the board regarding the construction and the cost of the new set of cells. The information consisted of a letter, a graph depicting a timeline, and the cost regarding the construction of the new cells; also the disbursement for the cells will be done in phases not in a lump sum. The cost for the new cells will be distributed from the landfill fund and monies set aside from SPLOST to help with the construction; thereby alleviating general fund of having to finance any portion of the project. Commissioner New made a motion to proceed with the new set of cells utilizing funds from the aforementioned accounts. . Discussion: Commissioner Johnny Davis asked who would do the labor on the new cells. The county administrator explained that would be put out for bid. Commissioner Gonice Davis wanted to know with the new cell constructed across the road were they going to seal the top of the old cell now or were they going to wait. The county administrator explained they were going to work up and then work back to where they started, so it should be capped before they start working…the new cells will be constructed but they will be waiting for trash after the old is ---PAGE BREAK--- capped. Commissioner New asked if the administrator checked on the amount collected on the landfill fee versus the number of houses in the unincorporated areas of the county. The administrator explained he did not have those numbers. He did say $420,000 is what the county expects to collect based on the number of houses in unincorporated Jefferson County. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Appointment of Department Heads for 2017 Chairman McGraw read the following department head appointments for the 2017 year. Commissioner Johnny Davis made a motion to approve the department head appointments as read by Chairman McGraw. Commissioner Gonice Davis seconded the motion. The motion was unanimously passed. Chairman McGraw took this opportunity to commend the department heads on the wonderful job they do, specifically the county administrator and Leisure Center Director, Tammie Bennett. JCCI Vehicle Purchase County Administrator, Adam Mestres, presented the following information on the purchase of two new vehicles at JCCI (Jefferson County Correction Institute) for the warden and the deputy warden. Also reflected below is the information on the vehicles currently at JCCI. As the table above reflects, one vehicle will be purchased via 2016 SPLOST and the other will be purchased via JCCI’s Imprest/Store account. Commissioner Johnny Davis asked the balance in the store account. The county administrator explained there was roughly $56,000 in the store account and $21,000 in the Imprest fund account. The county administrator recommended the two vehicles be purchased from Hardy Chevrolet for the amount of $36,754.00. Commissioner New asked if the vehicles could go to the employees at the prison that had the furthest to travel. The county administrator explained he did not direct the department heads as ---PAGE BREAK--- to which employee drove what vehicle but if he would follow the direction of the board if that was what they wanted. Commissioner Gonice made a motion to accept the county administrator’s recommendation and purchase two vehicles from Hardy Chevrolet for the aforementioned amount of $36,754.00 from the accounts as specified above. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Football Scoreboard Replacement Chairman McGraw brought before the board the need to have the scoreboard at the recreation department replaced. The board was purchased from the now defunct Graham Electric LLC, a local company, in 2014 however, the aforementioned scoreboard was damaged by the wind; the vendor came to make repairs, taking part of the board with him. Since that time several attempts to contact the vendor have gone unheeded. The chairman wanted to share this item with the board as a point of discussion. The county administrator reviewed three bids received on a scoreboard to show the price range of scoreboards. They are presented here: Commissioner Gonice Davis made a motion to allow the chairman and the county administrator to proceed with garnering bids for a scoreboard at the baseball and the football field. (This motion did not receive a second) Commissioner Wayne Davis shared with the board when the purchase was done for the scoreboard in Wrens, Coca-Cola actually donated the board. The chairman stated they actually sold the spot on the board to a local business, but when the vendor came to work on the board, he took the business’s sign with him and has not returned it. Commissioner Johnny Davis asked if the company in could do both signs. The county administrator said he checked with Coca-Cola and they have either suspended the program or they have reduced the amount of money donated. Commissioner Johnny Davis made a motion to allow the county administrator and the purchasing agent to work up something and bring it back to the board. It doesn’t have to be in February, it could be in March, for both boards, so they can have numbers to work with. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. ROW Shoulder Maintenance The county administrator brought before the board, for discussion, right of way shoulder maintenance; after much discussion the board opted to revisit this item at the February Work Session. Hospital Operations Update Hospital Administrator, Lou Semrad III, provided an update on hospital operations. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman ---PAGE BREAK--- Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member