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JEFFERSON COUNTY COMMISSIONERS WORK SESSION OCTOBER 5, 2011 8:30 A.M. The purpose of the meeting was to prepare the agenda for the October meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun welcomed guests; Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to amend and adopt the agenda. The agenda was amended by removing Item H from new business and adding County Administrator’s Report to the end of the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. OLD BUSINESS Multipurpose Complex Rental Agreement County Administrator, Paul Bryan, presented the board with a revised copy of the Multipurpose Complex Rental Agreement. The agreement would remain as is with the following changes: Section 4—no sale of alcohol at any event held at the complex; Section 9—the rental fee will be changed from $250 to $500, with the deposit remaining the same ($250); Section 12—the renter shall provide the name of the law enforcement officer contracted to work the event prior to receiving the key; County Attorney, Michael Moses, will implement the desired changes. Commissioner Wayne Davis made a motion to approve the new contract with the implemented changes. Commissioner New seconded the motion. The vote was unanimous. (Consent Agenda) Abandoned Building Ordinance Commissioner Wayne Davis made a motion to place on the Regular Agenda the Abandoned Building Ordinance; thus allowing the board to start adoption proceedings by scheduling public hearings. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Regular Agenda NEW BUSINESS Amendment of Beer and Wine Ordinance Commissioner Johnny Davis made a motion to place on the Regular Agenda the Amendment of the Beer and Wine Ordinance thus allowing the board to start adoption proceedings by scheduling public hearings. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Regular Agenda Appointment to Board of Registrars ---PAGE BREAK--- Commissioner Gonice Davis made a motion to appoint Verna Hudson to the Board of Registrars. Mrs. Hudson will serve the remainder of the term vacated by Chief Registrar, Chandrel Evans. The term will start October 12, 2011 and expire July 27, 2015. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Consent Agenda Waive Taxes—Willie James Brooks The board received a letter from Chief Appraiser, Katherine Perry, requesting the taxes be waived on property belonging to Willie James Brooks. Commissioner New made a motion to waive the taxes on property owned by Willie James Brooks. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Consent Agenda Waive Taxes—Praising Him Ministries Commissioner Johnny Davis made a motion to table request of waiving taxes for property owned by Praising Him Ministries allowing the county attorney an opportunity to investigate the matter and ascertain “what’s really going on”. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Regular Agenda Drug Free Workplace Commissioner Johnny Davis made a motion to update the Drug Free Workplace Policy. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Consent Agenda Thomas Street Repairs Contract The board was presented with two bids to complete repairs on Thomas Street. The first bid was from Gregory Bridge Company for $101,717.50; the second bid was from Team Excavating for $106,852.31. Commissioner Johnny Davis made a motion to accept the bid from Gregory Bridge Company for $101,717.50. Commissioner Gonice Davis seconded the motion. The motion carried with Chairman Rabun and Commissioners New, Johnny Davis and Gonice Davis voting yes to the repairs. Commissioner Wayne Davis voted no (opposed). Regular Agenda Quitclaim Deed Commissioner Wayne Davis made a motion to allow the City of Louisville to proceed with the quitclaim deed for a 30 foot strip which begins at the intersection of Georgia Highway #17. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Consent Agenda Animal Control Ordinance County Attorney, Michael Moses, reviewed county’s current Animal Control Ordinance. There was no action taken. County Administrator Report County Administrator, Paul Bryan reviewed the calendar for the month of October and tendered his resignation to be effective in six months. Public Comments on Agenda Items John Peebles commented on the Multipurpose Complex Rental Agreement. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member ---PAGE BREAK--- JEFFERSON COUNTY COMMISSIONERS SECOND PUBLIC HEARING OCTOBER 11, 2011 6:45 P.M. The purpose of this hearing was to review the Code of Ordinances. The meeting was held at the Jefferson County Commissioner’s Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; H. G. Thomas New, Member; Johnny Davis, Member; Charles W. Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the hearing to order NEW BUSINESS Code of Ordinances County Administrator, Paul Bryan, reviewed the Code of Ordinances and asked questions. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING OCTOBER 11, 2011 7:00 P.M. This was the regular scheduled meeting for the month of October. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Tommy New, Member; Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order. Commissioner New gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes from the September meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed guests and proceeded to give the Chairman’s report. Carl Wagster presented the ambulance report. ---PAGE BREAK--- Consent Agenda The Consent Agenda items were: Multipurpose Complex Rental Agreement, Amendment of Beer and Wine Ordinance, Appointment to Board of Registrars, Drug Free Workplace, Quitclaim Deed—Louisville, and Waive Taxes—Willie James Brooks. Commissioner New made a motion to adopt the Consent Agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. OLD BUSINESS Abandoned Building Ordinance Commissioner Wayne Davis made a motion to authorize the administrator to establish and continue with the third public hearing for the Abandoned Building Ordinance. Commissioner New seconded the motion. The vote was unanimous. Waive Taxes—Praising Him Ministries Commissioner Wayne Davis made a motion to waive the taxes since the board had information sustaining the church had been duly incorporated. Commissioner New seconded the motion. Discussion: County Attorney Michael Moses stated the taxes were $12,437. County Administrator stated the church received a waiver for the current year after they filed for the incorporation. He also stated they were asking for the 2009 and 2010 tax bills in where they did not file a return nor were they incorporated. Mr. New wanted to know if they were a church at that time. Mr. Moses informed the board the incorporation was dissolved by the secretary of state’s office. Mr. Moses also stated the incorporation was revoked September 16, 2010 and reinstated March of 2011. Commissioner Wayne Davis stated he would rephrase his motion—Commissioner Wayne Davis made a motion to waive the taxes on the actual church but not on the mobile home. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Thomas Street Repairs Commissioner Johnny Davis made a motion to accept the lowest bid which was from Gregory Bridge Company of $101,717.50 to complete the Thomas Street repairs. Commissioner Gonice Davis seconded the motion. The vote passed with Chairman Rabun, Commissioners New, Gonice Davis and Johnny Davis voting yes for the repairs; and Commissioner Wayne Davis voting against (oppose). Adoption of New Code of Ordinances Commissioner Wayne Davis made a motion to adopt the New Code of Ordinances. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Bid Opening for Radio Consoles County Administrator, Paul Bryan, opened bids for the Radio Console. They were as follows: Bailey Communications--$83,009; Macon Communications--$121,000. Commissioner Wayne Davis made a motion to table until EMA/911 Director, Adam Mestres, has an opportunity to review the bids. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Leasing of County Property Some citizens approached the Chairman regarding the hunting rights for property located on Highway 24 owned by the county. Commissioner New made a motion to never allow hunting on the county’s property. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Announcement by County Administrator Chairman Rabun read a letter from County Administrator, Paul Bryan, stating his intentions to resign on April 9, 2012. He states if his replacement is found before April he will leave then. Commissioner Johnny Davis stated he would not accept a letter of resignation, but a letter of retirement. He stated it would be more fitting to say Mr. Bryan was retiring rather than saying he was resigning. Commissioner Johnny Davis made a motion to accept M. Bryan’s letter of retirement rather than his letter of resignation. Commissioner New seconded the motion. The vote was unanimous. Adjournment Commissioner New made a motion to adjourn regular meeting and go into Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session No action taken. ---PAGE BREAK--- Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member