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JEFFERSON COUNTY COMMISSIONERS WORK SESSION MAY 7, 2012 8:30 A.M. The purpose of the meeting was to prepare the agenda for the May meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michal Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman William Rabun, was absent Vice-Chairman Gonice Davis welcomed guests; Commissioner Wayne Davis gave the invocation. Commissioner New made a motion to amend the agenda by adding Wadley Property—Bid Opening. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Tom Owens—BOE Bond Issuance Mr. Franklin Edenfield spoke on behalf of Mr. Tom Owens. Mr. Edenfield presented information on the board of education’s request for the board of commissioners to issue a resolution for bond issuance on the 2011 SPLOST. DFACS Board Appointment—L. C. Smith Commissioner New made a motion to reappoint L. C. Smith to the DFACS Board for a term of five years. Mr. Smith’s term will expire June 30, 2012. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) Tax Assessor Board Appointment Commissioner New made a motion to appoint Robert (Bob) Holbert to the Tax Assessor’s Board. Mr. Holbert will replace Eugene Smith on the board who, after more than twenty years, has decided to resign. His term will begin June 1, 2012 and he will serve for three years. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) QS/1 Software Proposal—Water Department County Administrator, Adam Mestres, presented information on QS/1 Software for the water department. This software would enable the client to access data and programs via the Internet. The cost for this new software is $335.00 per month; the current rate with TBS is $341.14 per month. The features this software offers is overall better than the software provided by TBS, according to the proposal. Commissioner Wayne Davis made a motion to proceed with the QS/1 Software. Commissioner New seconded the motion. Discussion: Commissioner Johnny Davis stated the proposal shows handheld automated meter reading capability. He wanted to know if that was going to be a part of the system or was it stating the system had that ability. Commissioner Wayne Davis stated it was not a part of the system but the system had that capability if you chose to do it. County Administrator, Adam Mestres, stated this software would enable the water department to continue as they are now. The program allows for that if the water department ever decided to go that route. He also stated the cost included updates, maintenance, and technical support. The vote was unanimous. (Regular Agenda) Wadley Property Sale—Bids There was only one bid for the property in Wadley. The bid was from Iron Ax, Inc. (Charlie Roy Hall) in the amount of $7,175.00 for 7.94 acres; Mr. Hall states this amount would be paid in full upon receipt of deed and title certification. Commissioner Johnny Davis made a motion to proceed with the total sale of the land to Mr. Hall with the stipulation that he pay all legal expenses incurred with his purchase of the property. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Regular Agenda) ---PAGE BREAK--- Public Comments Don Rhodes, Louisville City Administrator, presented information to the board regarding Par Drive and Duffers Lane. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MAY 15, 2012 7:00 P.M. This was the regular scheduled meeting for the month of May. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner Johnny Davis gave the invocation. Commissioner New made a motion to amend the agenda by adding Wadley Property Sale underneath Old Business. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the April 2012 minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun gave the chairman’s report; Adam Mestres gave the administrator’s report. Carl Wagster, gave the ambulance report. Consent Agenda There were no Consent Agenda items. OLD BUSINESS Board of Education—Resolution County Administrator, Adam Mestres, presented information regarding the Board of Education’s request for a bond resolution. County Attorney, Michael Moses, explained the Board of Commissioner’s role in issuing a bond resolution to the Board of Education…this would mean if the school board raises it’s millage rate, the county would agree to collect it. Commissioner Wayne Davis made a motion to approve the bond issuance resolution for the Board of Education. Commissioner Gonice Davis seconded the motion. The vote was unanimous. DFACS Board Appointment—L. C. Smith Commissioner New made a motion to re-appoint L. C. Smith to the DFACS Board for a term of five years. His tenure will commence July 1, 2012 extending thru June 30, 2017. Commissioner Johnny Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- Tax Assessor Board Appointment Commissioner New made a motion to appoint Robert Holbert to the Tax Assessor board for a term of three years. Mr. Holbert’s tenure will begin June 1, 2012 and extend through May 31, 2012. He will replace Eugene J. Smith, III on the board. Commissioner Wayne Davis seconded the motion. The vote was unanimous. QS/1 Software Proposal—Water Department Angie Bryant, Office Manager at the Water Department, presented information on the QS/1 Software, which is affiliated with Georgia Rural Water. The cost per month is cheaper than the current software; the department would however, need to update the current printer. Commissioner Wayne Davis made a motion to accept Angie Bryant’s recommendation of purchasing the QS/1 Software. Commissioner New seconded the motion. The vote was unanimous. Land Sale—Wadley Charlie Roy Hall submitted the only bid for property the county owned located in Wadley. The bid was from Iron Ax, Inc. (Charlie Roy Hall) in the amount of $7,175.00 for 7.94 acres; Mr. Hall states in his bid this amount would be paid in full upon receipt of deed and title certification. Commissioner New made a motion to accept the bid from Iron Ax, Inc. (Charlie Roy Hall) for the purchase of the property located in Wadley. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Johnny Davis wanted to address the issue regarding the cost of the title. He wanted Mr. Hall to absorb all legal costs for his obtaining the title. County Attorney, Michael Moses, stated the only cost the county would incur would be to have the deed prepared. The vote was unanimous. NEW BUSINESS County Records Custodian County Administrator, Adam Mestres, presented information regarding the board appointing a records custodian. The records custodian would be responsible for gathering information ask for via an open records request the county receives. The three day limitation for rendering the information would not commence until the records custodian received the request. Commissioner Gonice Davis made a motion to appoint County Clerk, Bonnie Wells, as the records custodian for Jefferson County. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Resolution—Committees/Boards House Bill 397 County Administrator, Adam Mestres, presented information on the creation of a resolution that would compel minutes from boards and/or committees formed by the Jefferson County Board of Commissioners be forwarded to the records custodian. Commissioner Johnny Davis made a motion approving the resolution. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Commissioner Wayne Davis suggested the board start discussing TSPLOST as they prepare to work on the budget Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous.