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JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING JUNE 3, 2013 8:15 A.M. The purpose of the meeting was to discuss the Abandoned Housing Ordinance. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called hearing to order. County Administrator, Adam Mestres, presented information on the Abandoned Housing Ordinance. Chairman McGraw closed the Public Hearing and went into the Work Session. JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 3, 2013 8:30 A.M. The purpose of the meeting was to prepare the agenda for the June meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and welcomed guests. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to amend and adopt the agenda; the amendment was to table the Election Board Appointments until the June 11th Regular Meeting. Commissioner Tommy New seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to table the DFACS Board Appointment. Commissioner New seconded the motion. The vote was unanimous. OLD BUSINESS Hotel/Motel Tax Ordinance Commissioner Johnny Davis made a motion to adopt the Hotel/Motel Tax Ordinance. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Consent Agenda) NEW BUSINESS DFACS Board Appointments This item was tabled in the above motion. Ogeechee Behavioral Health Board Appointments Commissioner Johnny Davis made a motion to table this item until a later date, maybe even the July meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Board of Elections Appointments This item was tabled in the above motion. Worker’s Comp Return to Work Policy Commissioner Wayne Davis made a motion to adopt a Worker’s Comp Return to Work Policy. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) Tax Payment Due Date – Discussion Tax Commissioner, Nancy McGraw, presented information regarding the modification of the due date for tax bills. Mrs. McGraw stated the current due date is December 20th of each year; which is the holiday season, she wanted the commissioners to consider changing the due date from December 20th to November 15th. Commissioner New made a motion to accept Mrs. McGraw’s recommendation of changing the due date on the tax bills from December 20th to November 15th, starting November 15, 2014. Commissioner Johnny Davis seconded the motion. County Attorney, Michael Moses, explained this would have to be done via resolution. The vote was unanimous. ---PAGE BREAK--- RFP Pest Control Bid Tabulation The county administrator submitted a request for proposals for pest control for county buildings. Three companies expressed interest by attending the pre bid meeting; they were Allgood, Orkin, and Delta/Terminix. Only two companies actually submitted a bid. Those two companies are listed below: Name Service Cost Allgood Pest Control $597.50 Delta/Terminix Pest Control $880.00 Allgood Sentricon $1,600.00 Delta/Terminix Sentricion $1,720.00 Allgood Termites $672.00 Delta/Terminix Termites $965.00 County Administrator, Adam Mestres, recommended the board enter into a one year contract with Allgood Services, Inc. with an option to renew three times, for termite and pest control service, effective July 1, 2013. Commissioner Wayne Davis made a motion to accept the administrator’s recommendation and enter into contract with Allgood Services, Inc. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner New asked if either company was local. The county administrator explained neither company was locally owned or operated. The vote was unanimous. (Consent Agenda) Relocation of Stapleton Crossroad Polling Site – Elections Susan Gray, Elections Superintendent, presented information regarding a request to relocate the polling site at Stapleton Crossroads. Mrs. Gray was in attendance to solicit the support and approval of the Board of Commissioners. It was the general consensus of the board that this was an issue for the Elections Board. Solar Zoning Ordinance Admin The Planning and Zoning Board recommended amending the Solar Zoning Ordinance for renewable energy in RA-1 zoning codes. Commissioner Wayne Davis made a motion to proceed with the amendments to the Solar Zoning Ordinance. Commissioner Johnny Davis seconded the motion. Discussion: County Attorney, Michael Moses, stated to proceed with the amendment of the Solar Zoning Ordinance notice of public hearing would have to be advertised. The vote was unanimous. Vehicle Lease/Purchase Discussion County Administrator, Adam Mestres, presented information regarding a lease program for the county, as there are several county vehicles that necessitate replacing. Mr. Mestres explained becoming a part of a lease program would be cost effective for the county because the vehicles would not have to be purchased but leased. At this time, at least, four vehicles need to be purchased. The funds for the proposed vehicles would come from SPLOST. Commissioner Wayne Davis made a motion to table until Tuesday night at the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments Public Comments on Agenda Items John Peebles commented on the voting precinct and tax collection. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS FIRST READING OF FY 14 BUDGET JUNE 3, 2013 9:00 A.M This was the First Reading of the FY 14 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. ---PAGE BREAK--- Chairman McGraw called meeting to order. County Administrator, Adam Mestres, presented information on the FY 14 Budget and allowed an opportunity for the commissioners and the public to ask questions. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS SECOND READING/ PUBLIC HEARING – FY 14 BUDGET JUNE 11, 2013 6:00 P.M This was the second reading of the FY 14 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioners Johnny Davis and Gonice Davis were not in attendance at the Public Hearing. Commissioner Gonice Davis has been hospitalized. Chairman McGraw called the hearing to order and welcomed guests. County Administrator, Adam Mestres, presented information on the FY 14 Budget and allowed an opportunity for the commissioners and the public to ask questions. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING JUNE 11, 2013 6:45 P.M. This was the second and final hearing for the Abandoned Housing Ordinance. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Commissioner New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney: and Bonnie Wells, County Clerk. Commissioners Johnny Davis and Gonice Davis were not in attendance at the Public Hearing. Commissioner Gonice Davis has been hospitalized. Chairman McGraw called the hearing to order. County Administrator Mestres presented information on the Abandoned Housing Ordinance and allowed an opportunity for questions. Chairman McGraw adjourned the public hearing and opened the regular meeting. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 11, 2013 7:00 P.M. This was the regular scheduled meeting for the month of June. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Gonice Davis has been hospitalized. Chairman McGraw called the meeting to order and welcomed guests. Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to amend and adopt the agenda. The agenda was amended by removing Item F from New Business (Hospital Intergovernmental Agreement); tabling Item A from Old Business (DFACS Board Appointment); adding to Old Business Item D (Ogeechee Health Board Appointment); and to New Business New Item F (Adopt Abandoned Housing Ordinance). Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Chairman McGraw presented the chairman’s report; Adam Mestres presented the administrator’s report; Carl Wagster, EMS Director presented the ambulance report; and Jim Anderson, E-911/EMA Director presented the E-911 report. ---PAGE BREAK--- Consent Agenda The Consent Agenda items were: Motion to adopt Hotel/Motel Tax Ordinance Motion to adopt Worker’s Comp Return to Work Policy Motion to authorizing County Attorney to create Resolution changing tax payment due date, starting November 15, 2014 Motion to accept the bid from Allgood Pest Control Motion to proceed with Solar Zoning Ordinance Commissioner Johnny Davis made a motion to adopt the Consent Agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. OLD BUSINESS DFACS Board Appointments – G. Davis This item was tabled until the July Work Session. (See previous page.) Board of Elections Appointments – W. Davis/New Commissioner Wayne Davis reappointed Dalton Dowdy to the Elections Board; Mr. Dowdy will serve for two years. Commissioner New appointed William Valduga to the Elections Board. Mr. Valduga will replace Eugene Smith on the board, serving for a term of two years. The terms will start July 29, 2013 and conclude July 29, 2015. Commissioner Wayne Davis made a motion to accept the appointments. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Vehicle Lease/Purchase – Discussion –Admin County Administrator, Adam Mestres, presented quotes from Brannen Motor Company on vehicles for the tax assessor’s office, EMA/9-11, public works director, and code enforcement officer. He also presented information on a vehicle for the recreation department. Quotes for four of the vehicles are listed below: Department Description Cost Tax Assessor 2013 Ford F-150 4x4 Regular Cab 20,258.00. Tax Assessor 2013 Ford F-150 4x4 Super Cab 23,389.00 EMA/9-11 2013 Ford F-150 4x4 Super Cab 23,389.00 Public Works Director 2014 Ford F-250 Crew Cab 4x4 27,400.00 Code Enforcement Officer 2013 Ford Interceptor Utility Vehicle 26,800.00 Code Enforcement Equipment—Per SUV Interceptor 2,172.00 EMA/E-911 Equipment—Per F-150 Super Cab 800.00 Commissioner Wayne Davis made a motion to lease the 2013 Ford F-150 Super Cab at $23,389.00 for the tax assessor’s office; the 2013 Ford F-150 4x4 Super Cab at $23, 389 for EMA/911 director; 2014 Ford F-250 Crew Cab at $27,400 for public works director; and 2013 Ford Interceptor Utility Vehicle at $26,800 for the code enforcement officer for three years at $3,182.38 per month with an option to buy out at the end of the lease agreement for $1.00; and to purchase the 2006 Chevrolet Silverado for $13,000 from Venture Auto Sales for the recreation department. These vehicles will be leased and purchased with funds from SPLOST. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Ogeechee Health Appointment Commissioner Johnny Davis made a motion to reappoint Theresa Brooks to the Ogeechee Behavioral Health Services Board for a term of three years. Ms. Brooks’ new term will begin July 1, 2013 and conclude June 30, 2016. Commissioner Wayne Davis seconded the motion. The vote was unanimous. NEW BUSINESS Moreland Altobelli FY 14 Consultant Service Agreement – New Landfill Commissioner New made a motion to accept the FY 14 consultant service agreement from Moreland Altobelli for the new landfill. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Gorman Consulting FY14 Consultant Service – Old Landfill Commissioner New made a motion to accept the FY 14 consultant service agreement for the old landfill. Commissioner Johnny Davis seconded the motion. Discussion: County Attorney, Michael Moses, expressed concern for the exclusion of jurisdiction of venue clause in the contract. The county administrator explained this document was just an addendum to the original contract and the jurisdiction of venue clause was in the initial contract. The vote was unanimous. ---PAGE BREAK--- Southern Health Partners FY 14 Health Service Agreement – Admin County Administrator, Adam Mestres, presented information on the health service agreement with Southern Health Partners. This agreement includes an amendment of the cost pool limit, which was reduced from $60,000 to $30,000. Commissioner Wayne Davis made a motion to accept the amended FY 14 Southern Health Partners health service agreement. Commissioner New seconded the motion. The motion passed with a vote of three to one. Chairman McGraw and Commissioners Wayne Davis and New voted in favor. Commissioner Johnny Davis voted against. Open Bids for Lease of Grass Hay Fields – Admin The board submitted an RFP (request for proposal) for the lease of the grass hay fields the county owns; one field on GA HWY 171 and another on US 1. Only one bid was received, this bid was from Mr. Phil Raley. Mr. Raley’s bid was to rent both tracts of land for thirty one dollars an acre; Mr. Raley was the person already gathering the hay. The board opted to allow Mr. Raley to continue harvesting and not accept the bid. Louisville Woodworks Table for Courthouse Discussion – T, New Commissioner New brought before the board a table constructed by Pat Kelly with original wood from the front of the courthouse. Commissioner New made a motion to allow the tax commissioner and the clerk of court an opportunity to view the table, if they deem it suitable and have a place for it at the courthouse; the county would purchase the table for $1,800 and utilize it by displaying antiquated items. If the county is not interested, Mr. Kelly has a private buyer for the table. Chairman McGraw said it was his understanding the cost of the table is $1,500. Commissioner New changed, in his motion, the cost of the table from $1,800 to $1,500. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Hospital Intergovernmental Agreement Discussion – Admin This item was removed from the agenda by a unanimous vote. (See previous page.) Abandoned Housing Ordinance Commissioner New made a motion to adopt the Abandoned Housing Ordinance. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Doretha Davis commended the road department for a job well done on Walden Pond Road. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS FINAL READING/ PUBLIC HEARING – FY 14 BUDGET JUNE 18, 2013 9:00 A.M This was the Final reading of the FY 14 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator: and Bonnie Wells, County Clerk. County Attorney, Michael Moses, was absent. County Administrator, Adam Mestres, presented the proposed FY 14 Budget. The administrator and the board discussed the FY 14 Budget. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 18, 2013 9:30 A.M The purpose of this meeting was to adopt the proposed FY 14 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator: and Bonnie Wells, County Clerk. County Attorney, Michael Moses, was absent. ---PAGE BREAK--- Chairman McGraw called the meeting to order. Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Adopt FY 14 Budget County Administrator, Adam Mestres, presented the FY 14 Budgets as shown below: GENERAL FUND General Administration $534,616.00 County Buildings $120,584.00 Sheriff $2,762,875.00 Judicial $422,562.00 Tax Assessor $407,116.00 Clerk of Court $247,117.00 Tax Commissioner $248,157.28 Correctional Institution $1,840,281.00 Old Landfill $78,145.00 Coroner $35,131.00 Health Department $153,455.00 County Agent $59,985.00 Recreation Department $206,315.00 Emergency Management $62,653.00 Transit $308,590.00 Nutrition $129,546.00 Road Department $662,374.96 Unallocated $318,000.00 Magistrate Court $218,657.00 Probate Court $108,595.00 Building Inspections $101,044.00 Code Enforcement $59,661.00 Emergency 911 $434,374.76 Other Accounting $10,000.00 Audits $70,000.00 Juvenile Court $5,000.00 Fire Fighting $93,000.00 Emergency Medical Svc $500,800.00 Animal Control $1,000.00 CDBG Projects $500.00 Hospital $206,000.00 DFACS $2,000.00 Libraries $156,453.00 Library Periodicals $8,700.00 Forestry $24,138.00 Shop $190,244.00 Elections/Registrar $110,427.00 ---PAGE BREAK--- County Fire $75,604.00 Total Budget $10,973,701.00 FUND 205 Law Library $15,000.00 FUND 211 Jail Improvement $40,000.00 FUND 212 D.A.T.E. $3,045.00 FUND 213 Federal Sharing $5,000.00 FUND 214 Condemned $5,000.00 FUND 215 E-911 $688,224.76 FUND 250 Multiple Grants $3,000.00 FUND 320 2006 SPLOST $39,657.00 FUND 321 2011 SPLOST $1,944,000.00 FUND 322 TIA/TSPLOST $1,106,988.00 FUND 343 2012 CDBG $435,337.00 FUND 505 Water & Sewer $117,327.00 FUND 540 Solid Waste $669,040.00 Commissioner Wayne Davis made a motion to accept the FY 13/14 Budgets. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner New asked was Fund 540-Solid Waste the New Landfill? The county administrator explained that Fund 540 was indeed the New Landfill. The vote was unanimous.