Full Text
JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MARCH 12, 2019 7:00 P.M. This was the regular meeting for the month of March. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to amend and adopt the agenda. The amendment was to add as new business item Innovative Readiness Training (IRT) Program and waive the reports. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Gonice Davis made a motion to adopt the minutes. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Disc Golf County Administrator, Adam Brett, Purchasing Agent/Safety Coordinator, Robert Yonchak, and Dwonn Giesbrecht presented information regarding a prospective disc golf course at the Ogeechee Crossing Park. The bids received for the construction of the course are reflected below: The county administrator informed the board the funding would come from SPLOST with the county prison providing construction. The chairman stated he would like to establish a committee to assist in the implementation of the disc golf course, with each commissioner appointing two people to serve on the committee. Commissioner Johnny Davis made a motion to proceed with the chairman’s plan of action to ---PAGE BREAK--- form a committee with two appointments from each commissioner with Robert Yonchak and Dwonn Giesbrecht chairing the committee. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Personnel Policy Update 3rd Reading The personnel policy was read and reviewed for the third time; at issue was leave and short term disability for salaried personnel. The county administrator explained any and every employee is offered short term disability. Commissioner Wayne Davis made a motion to approve the personnel policy with the exception of the leave bank. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner Wayne Davis expressed concern for employees donating time to a county leave bank. He wanted an opportunity to do more research on the issue. Chairman McGraw asked that the board come back to the issue as soon as possible. He wanted to know if they could come back the next month to approve the section. The chairman said he really would like to see it move forward. Commissioner Wayne Davis’ concerns stemmed from an incident with the City of Wrens several years ago when personnel donated time to employees involved in an accident. The personnel donating the time were subsequently sued along with the City of Wrens for contributing to the leave bank as the people donating were salaried employees and the time was not documented. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis all voted yes. Commissioner New voted no. Volvo Motor grader Extended Warranty/PM Agreement The county administrator presented the following information on an extended warranty for the Volvo motor grader. Commissioner Wayne Davis made a motion to approve the extended warranty with Ascendum Volvo Company for $13,720. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Armory (Multipurpose Complex) rental Agreement The county attorney reviewed the following revised rental agreement for the Multipurpose Complex (Armory). ---PAGE BREAK--- The contract was revised because they are adding an HVAC system at the armory. The county attorney stated the contract had the old terms and conditions but was a little more user friendly. The current rental rate is a $250 deposit and a $250 rental fee, provided there is no damage to the facility after use. The county attorney recommended the rental fee increases to $350 once the HVAC is installed. The new agreement will also include the number of tables (18) and chairs (100) onsite. The contract will go into effect once the HVAC is installed; if anyone has the building rented prior to the approval of the revised contract will not have to pay the new rate. Commissioner Johnny Davis made a motion to approve the revised Armory (Multipurpose Complex) Rental Contract, with the understanding that once the HVAC has been installed the rental rate will increase to $350. Commissioner New seconded the motion. The motion was unanimously approved. Lou Semrad – Jefferson Hospital Lou Semrad of Jefferson Hospital shared the following in formation with the board of commissioners. NEW BUSINESS RV Park Ordinance – 1st Reading Commissioner Johnny Davis made a motion to table the RV Park Ordinance. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Automated License Plate Recognition The county administrator presented the following information on behalf of the sheriff’s office for an automated license plate recognition. According to documentation provided by the sheriff’s department, the system will allow the department to enhance their enforcement and investigative capabilities, expand their collection of relevant data, and expedite the tedious and time-consuming process of comparing vehicle license plates with lists of stolen, wanted, and other vehicles of interest. The quote for the hardware is listed as ---PAGE BREAK--- $23,254.11 and the software is $1,050.00; a copy of the actual quotes can be found at the county commissioners’ office. Commissioner New made a motion to approve the purchase of the automated license plate recognition with funds from SPLOST. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Innovative Readiness Training (IRT) Program Chairman McGraw shared with the board, an email he received from CSRA Regional Commission Executive Director, And Crosson, regarding an innovative readiness training program scheduled for the month of June. The exercise allows service members to prepare for deployment by offering medical services, i.e. general medical, dental or optometry. The email can be seen in its entirety below. ---PAGE BREAK--- Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no public comments on agenda items. Executive Session No Executive Session items. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member