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JEFFERSON COUNTY COMMISSIONERS FIRST READING OF FY 18/19 BUDGET PUBLIC HEARING JUNE 4, 2018 6:00 P.M. The purpose of this meeting was to review the tentative FY 19 Budget. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Commissioner Tommy New was absent. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner Johnny Davis gave the invocation. First Reading and Review of FY 18/19 Budget County Administrator, Adam Brett, reviewed the FY 19 Budget and answered questions from the commissioners and the public. Adjournment Commissioner Wayne Davis made a motion to adjourn the public hearing. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 4, 2018 7:00 P.M. The purpose of this meeting was to prepare the agenda for the June meeting. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order; Commissioner Gonice Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Bridge Project on HWY 319 Todd Price and Michael Lee, representatives from Georgia Department of Transportation were in attendance to discuss the proposed closing of the bridge on HWY 319; citizens from Bartow were also in attendance with questions for the representatives. After much discussion; Commissioner Wayne Davis made a motion to ---PAGE BREAK--- request DOT withdraw from consideration the option to use Coleman Chapel Road for through traffic and place a run around, right beside the bridge. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. The chairman called for a short recess at this time. OLD BUSINESS Health Care Renewal Russell Head of Head Capital Advisors presented the board with the following information for the health care renewal. After reviewing the information presented by Mr. Head; Commissioner Wayne Davis made a motion to renew and stay with the coverage we currently have. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS DFCS FY 19 Contract The county administrator presented the following Department of Family and Children Services contract for approval consideration. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to approve the FY 19 Department of Children Services (DFCS) Contract. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Sale of Wood Chipper Commissioner Johnny Davis made a motion to place the wood chipper on GovDeals.com for sale. Commissioner New asked if they could table the item until Tuesday night allowing him an opportunity to speak with some of the employees. Commissioner Johnny Davis rescinded his previous motion. Employee Dental Health Plan Renewal The county administrator presented the following information regarding the renewal of the county’s dental insurance. They are asking for a 2.1% increase to the current dental premium. Commissioner New made a motion to approve the dental renewal at a 2.1 % rate increase. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. ---PAGE BREAK--- Chairman McGraw announced the board will honor Mrs. Kathy Davis Wiley at the regular meeting on Tuesday night. Commissioner New invited the board to the Police Academy luncheon Thursday at 12 p.m. at the Dogwood Café. Executive Session No executive session items Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS SECOND READING OF FY 18/19 BUDGET PUBLIC HEARING JUNE 12, 2018 6:00 P.M. The purpose of this meeting was to review the tentative FY 19 Budget. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Johnny Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Commissioner Tommy New and Commissioner Wayne Davis were absent. Chairman McGraw called the hearing to order, led the Pledge of Allegiance, and gave the invocation. Second Reading and Review of FY 18/19 Budget County Administrator, Adam Brett, reviewed the FY 19 Budget and answered questions from the commissioners and the public. Adjournment Commissioner Johnny Davis made a motion to adjourn the public hearing. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: ---PAGE BREAK--- County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman Johnny A. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 12, 2018 7:00 P.M. This was the regular meeting for the month of June. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Commissioner Wayne Davis was absent. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by adding two items and removing one; the additions were GDOT Contract Renewal and Jefferson County Environmental Fee; the item for removal was the Sale of Wood Chipper. Commissioner Davis’ motion also included removing the EMS Report from the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Gonice Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Chairman McGraw stated Commissioner Wayne Davis was absent because of the death of his mother. Chairman McGraw and the board of commissioners presented Mrs. Kathy Davis Wiley with the following proclamation honoring her for recent accomplishment of 2018’s Mortician of the Year. ---PAGE BREAK--- Chairman McGraw called for a brief recess after the presentation of the proclamation. Chairman McGraw gave the chairman’s report and County Administrator, Adam Brett, gave the administrator’s report. Commissioner Johnny Davis commended Chief Appraiser, Louisa Pennington and County Clerk, Bonnie Wells for staying after hours with him to speak with Mr. & Mrs. Robert McNair regarding their property taxes. Representatives from Air Methods gave an informational presentation on AirLife, an emergency air medical transport and treatment company; having a contract with Air Methods would mean having a helicopter based at Jefferson Hospital. The chairman stated this was for informational purposes only. After much discussion, Commissioner Johnny Davis suggested forming a committee to discuss the AirLife service for Jefferson County. Consent Agenda The chairman read the Consent Agenda items. ➢ Motion to request DOT withdraw from consideration the option to use Coleman Chapel Road and place a run around right beside the bridge ➢ Motion to renew the health insurance utilizing the current plan via Head Capital ➢ Motion to approve DFCS contract ➢ Motion to approve the dental renewal Commissioner Johnny Davis made a motion to adopt the Consent Agenda. Commissioner New seconded the motion. The motion was unanimously approved. OLD BUSINESS Courthouse Ramp Project The county administrator discussed the addition of a ramp at the county courthouse. The sketch shown below is reflects the addition of the ramp to the courthouse. Commissioner New made a motion to move forward with the ramp as shown on the drawing. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Thomas Street Project Bids Commissioner Johnny Davis made a motion to table the Thomas Street Project Bids. Commissioner New seconded the motion. The motion was unanimously approved. Sale of Wood Chipper This item was voted to be removed from the agenda. NEW BUSINESS Liability Insurance Renewal The county administrator shared the following invoice regarding the county’s liability renewal with Marsh via ACCG. The renewal will be effective July 1, 2018 and will end July 1, 2019. ---PAGE BREAK--- Commissioner New made a motion to approve the ACCG-IRMA renewal at a rate of $236,447. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Occupation Tax Ordinance Amendment The county attorney brought before the board, for discussion, the Occupation Tax Ordinance Amendment. After much discussion, Commissioner Johnny Davis made a motion to table the Occupation Tax Ordinance Amendment until July. Commissioner New seconded the motion. The motion was unanimously approved. Hands Free Driving Law The county administrator explained because of the hands-free driving law going into effect July 1, 2018, the county vehicles will now be equipped with hands free devices for all cell phones. This was for informational purposes only. Biannual Budget Amendments This item was tabled until the called meeting Tuesday. Assignment of Administrator as Entity Administrator for SAM Registration The county administrator brought documents requesting appointment as Entity Administrator for SAM (System for Award Management) registration. Commissioner New made a motion to appoint County Administrator, Adam Brett, as the Entity Administrator for the SAM registration. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Service Delivery Strategy Update The county administrator brought before the board a request to authorize the chairman to sign a revised service delivery strategy plan for review by the DCA (Department of Community Affairs). Commissioner New made a motion to authorize the chairman to sign the service delivery strategy update. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. 5311 DHS Contract Renewal The county administrator brought before the board the annual 5311 Department of Human Services Contract. The administrator requested authorization for the chairman to sign the contract pending the county attorney’s review. Commissioner New made a motion to authorize the chairman to sign the 5311 DHS contract pending the county attorney’s review. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Conditional Land Use Permit The county attorney submitted the following letter from the Planning and Zoning Board regarding a zoning change for a daycare. The aforementioned board approved the land use permit at their June 7, 2018 meeting. ---PAGE BREAK--- Commissioner New made a motion to approve the request of the Planning and Zoning Board and allow the establishment of an After-School Program on the property on Old Stapleton Road. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. FY18 Area Agency on Aging Contract Amendment The county administrator explained the amendment was for the FY18 funding and it deals with the increase in the meals for the seniors at the Leisure Center. Commissioner New made a motion to authorize the chairman’s signature on the FY18 Area Agency on Aging Contract Amendment. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Jefferson County Environmental Fee Chairman McGraw explained the Health Department Board voted to change their fees and they needed a vote from the board of commissioners for the same. Commissioner Johnny Davis made a motion to raise the environmental fees at the health department. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. GDOT Inmate Contract Renewal The county administrator presented the GDOT Inmate Contract for renewal with the only change being to match the dollar amount to the one in the contracts with Emanuel and McDuffie Counties. Commissioner Johnny Davis made a motion to approve the GDOT Inmate Contract with an increase to the amount of money received by the county. Commissioner New seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Patricia Easterlin made comments regarding the ramp at the county courthouse. Robert McNair commended the board for being concerned about cost. Executive Session No Executive Session items. Adjournment ---PAGE BREAK--- Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member JEFFERSON COUNTY COMMISSIONERS THIRD & FINAL READING OF FY 18/19 BUDGET PUBLIC HEARING JUNE 19, 2018 9:00 A.M. This was the third and final reading of the FY 18/19 tentative budget. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner New gave the invocation. Third Reading and Review of FY 18/19 Budget County Administrator, Adam Brett, reviewed the FY 18/19 Budget and answered questions from the commissioners and the public. Adjournment Commissioner Wayne Davis made a motion to adjourn the public hearing. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member ---PAGE BREAK--- Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALLED MEETING JUNE 19, 2018 9:30 A.M. This was A Called Meeting; held to adopt the FY 18/19 budget. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Johnny Davis made a motion to add Air Life County Membership as item g. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS FY 18/19 Budget Resolution The county administrator presented the following FY 18/19 budget resolution for adoption consideration. ---PAGE BREAK--- After review; Commissioner New made a motion to approve and adopt the FY 18/19 Budget Resolution. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. FY 17/18 Budget Amendments The county administrator presented the following FY 17/18 budget amendments. Commissioner New made a motion to approve the FY 17/18 budget amendments. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Occupation Tax Ordinance The county attorney reviewed the Occupation Tax Ordinance and asked that the board accept this as the first reading of the aforementioned ordinance. Commissioner Wayne Davis made a motion to accept the Occupation Tax Ordinance Review as the first reading. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Kings Mill Guardrail Project The county administrator presented the following bid tabulation on the work for the guardrail project on Kings Mill Road. They are as follows. ---PAGE BREAK--- The Sharon Company was the low bidder with a bid of $21,900.00 as shown above in the tabulation chart and in the letter received by the county from Moreland Altobelli, reflected on the subsequent page. After reviewing the bids; the county administrator answered questions from the board. Commissioner Johnny Davis made a motion to accept the bid from the Sharon Company at a rate of $21,900 to install guardrail on Kings Mill Road at Brushy Creek; with funds from TIA for the project. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Hands-Free Driving Policy The county administrator placed before the board, for review, a hands-free policy and a copy of do’s and don’ts’s of the law for county employees to acknowledge they have been informed about the law and the county’s policy regarding hands-free driving. ---PAGE BREAK--- The board suggested a defensive driver course available for every county employee charged with driving a county vehicle. Commissioner Wayne Davis made a motion to approve the Hands-free Driving Policy and defensive driver training for county employees and elected officials. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Off System Striping Project The county administrator presented the following list of roads for striping. Commissioner Johnny Davis made a motion to seek bids for striping project on the aforementioned list of roads. Commissioner New seconded the motion. The motion was unanimously approved. Air Life County Membership Chairman McGraw provided the board with highlights of the benefits of having a helicopter readily available for the citizens of Jefferson County. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Commissioner New stated the striping project was a great thing, but there was a time when the state striped all the roads. Executive Session No executive session items. Adjournment Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member ---PAGE BREAK--- Johnny A. Davis, Member Charles Wayne Davis, Member