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JEFFERSON COUNTY COMMISSIONERS WORK SESSION NOVEMBER 5, 2012 8:30 A.M. The purpose of the meeting was to prepare the agenda for the November meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun welcomed guests; Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to amend and adopt the agenda. The agenda was amended to add Patricia Edwards, director at the Jefferson County Library. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Patricia Edwards—Library The Jefferson County Library Director, Patricia Edward, presented the board with information regarding budget cuts at the libraries in the county. OLD BUSINESS Planning and Zoning Board Appointment Commissioner Johnny Davis made a motion to table the Planning and Zoning Board Appointment, as he had not had an opportunity to solicit an appointment. Commissioner Wayne Davis seconded the motion. The vote was unanimous. NEW BUSINESS Open Bids—Property on Old US 1 The board of commissioners received two bids for the sale of the property owned by the county on Old US 1. Chairman Rabun and County Administrator, Adam Mestres, opened the bids, they were as follows: Name Amount Rodney Mckinnie & Roosevelt McKinnie $21,681.00 Mac Works $10,000.00 Commissioner Wayne Davis made a motion to accept the bid $21,681 from Roosevelt and Rodney McKinnie. Commissioner Gonice Davis seconded the motion. The vote passed with Chairman Rabun, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voting yes. Commissioner New voted no. (Regular Agenda) GEBCorp Resolution County Administrator, Adam Mestres, presented information on GEBCorp, the county’s employee retirement plan provider. The chairman has to sign a new resolution acknowledging new IRS rules. Commissioner Johnny Davis made a motion to adopt the GEBcorp Resolution. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Consent Agenda) Beer & Wine License—Walter Nelson, III Commissioner Wayne Davis made a motion to deny Walter Nelson’s request for a beer and wine license. Mr. Nelson requested the license for an establishment known as Wanda’s Inn. Commissioner Johnny Davis seconded the motion. ---PAGE BREAK--- Discussion: Commissioner Johnny Davis stated there were several problems at the location. Commissioner New asked why they were issued a business license. Commissioner Johnny Davis and Commissioner New stated Mr. Nelson should be notified why he was denied the license. The vote was unanimous. (Consent Agenda) Employee Recognition Luncheon Commissioner Gonice Davis made a motion to have the employee recognition luncheon on December 7, 2012 at Foster’s. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Tractor Cab Purchase The board was presented with bids for a tractor cab-semi. The bids were as follows: Year Company Model Mileage Cost 2012 Bunch Truck & Equipment Mack 50,000 93,000.00 2014 Bunch Truck & Equipment Mack 126,978.82 2001 Used Trucks Finder Mack 594,924 15,995.00 2010 Truck Paper Mack 89,673 99,950.00 2010 Truck Paper Mack 116,742 129,900.00 2011 Truck Paper Mack 62,800 109,900.00 Commissioner Johnny Davis made a motion to accept the county administrator’s recommendation of purchasing the 2012 Mack with 50,000 miles for $93,000.00 with funds from SPLOST. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Consent Agenda) Hospital Authority Appointments Commissioner Johnny Davis made a motion to place this item on the agenda for the regular meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Regular Agenda) Emergency Management Ordinance County Administrator, Adam Mestres, presented a copy of an updated Emergency Management Ordinance. The ordinance was updated to include specific wording from GEMA (Georgia Emergency Management Association). The county administrator will place an advertisement in the paper for the necessary public hearings. Amend Timber Operations Ordinance The county administrator presented information on amending the Timber Operations Ordinance by reassigning the permits for timber to the Building/Code Enforcement Department. The previous ordinance referred to the Tax Assessor’s office for permitting the new ordinance will refer to the Building/Code Enforcement Department. LMIG Project List The county administrator informed the board they would need to provide a list of roads for the LMIG (Local Maintenance Improvement Grant) Project. This list will be presented at the Regular Meeting Tuesday night. Unscheduled Public Comments John Peebles expressed concern for the tractor cab being driven by an inmate. His thoughts were if the county was going to spend $90,000 to $100,000 for a piece of equipment/vehicle, an inmate should not be allowed to drive it. He also expressed concern for spending money out of SPLOST. Commissioner Wayne Davis explained the money for the tractor cab was allocated for the purchase of the equipment/vehicle. Adjournment Commissioner Wayne Davis made a motion to adjourn the Work Session and go into the Public Hearing. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING NOVEMBER 5, 2012 9:30 A.M. This Public Hearing was held to discuss Bio Medical Waste Ordinance. It was held at the Jefferson County Commissioner’s office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. ---PAGE BREAK--- County Administrator, Adam Mestres, presented information on the Bio Medical Waste Ordinance and answered questions from the citizens in attendance. Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING NOVEMBER 13, 2012 6:30 P.M. This Public Hearing was held to discuss Bio Medical Waste Ordinance. It was held at the Jefferson County Commissioner’s office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. County Administrator, Adam Mestres, was absent. Chairman Rabun presented information on the Bio Medical Waste Ordinance; the board answered questions and listened to comments from the citizens in attendance. Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING NOVEMBER 13, 2012 7:00 P.M This was the regular scheduled meeting for the month of November. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. County Administrator, Adam Mestres, was absent. Chairman Rabun called the meeting to order; Commissioner Wayne Davis gave the invocation. The guests were welcomed by Chairman Rabun. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to adopt the October 2012 minutes. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Chairman Rabun presented the chairman’s report and Carl Wagster presented the ambulance report. James Anderson, E-911 Director was absent. Consent Agenda The Consent Agenda items were GEBCorp Resolution; Employee Recognition Luncheon; Beer and Wine License— Denied; Tractor Cab Purchase. Commissioner Wayne Davis made a motion to adopt the Consent Agenda. Commissioner New seconded the motion. The vote was unanimous. OLD BUSINESS Property on Old US 1 The board of commissioners received two bids for the sale of the property owned by the county on Old US 1. Chairman Rabun and County Administrator, Adam Mestres, opened the bids at the November 5th Work Session, the bids were as follows: ---PAGE BREAK--- Commissioner Wayne Davis made a motion to accept the bid from Rodney and Roosevelt McKinnie for $21,681.00. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Bio Medical Waste Ordinance Commissioner New made a motion to change, in the current ordinance, all the fees, the licensing, and fines to $1,000,000 across the board. Commissioner Wayne Davis seconded the motion with an amendment. The amendment was that the board will place a moratorium effective the next business day which will be November 14, 2012 until the board can have the three public hearings prior to adopting the ordinance. Commissioner New accepted the amendment. The vote was unanimous. LMIG Project List Chairman Rabun asked the board to submit their list of roads for the LMIG Project. The list is as follows: Name Road Commissioner Johnny Davis No road at this time; he will wait Commissioner Tommy New Scootch Davis Road & Clarks Mill Road Commissioner Wayne Davis Quaker Road & Norton Drive Commissioner Gonice Davis Carswell Swint Road NEW BUSINESS Energy Excise Tax Commissioner Wayne Davis made a motion to table the Energy Excise Tax until the county administrator is able to attend the meeting as he was out sick. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled Public Comments Public Comments on Agenda Items Carrie Emily Brown stated someone needs to explain to them what was going on because some of them did not know what was going on. She wanted to know about the LMIG Project and the Bio Medical Waste Ordinance. The chairman explained both items to Mrs. Brown. Adjournment Commissioner New made a motion to adjourn Commissioner Wayne Davis seconded the motion. The vote was unanimous. Name Amount Rodney Mckinnie & Roosevelt McKinnie $21,681.00 Mac Works $10,000.00