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JEFFERSON COUNTY COMMISSIONERS WORK SESSION MAY 6, 2019 7:00 P.M. The purpose of this meeting was to prepare the agenda for the May meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member: Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance; Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by adding Artesian Well on Highway 24 as NEW BUSINESS, item f. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Hospital Millage The county administrator presented the following letter from Jefferson Hospital requesting the continuance of the three mills from the county. Commissioner New made a motion to allow the continuance of the three mills to Jefferson Hospital. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS Planning and Zoning Recommendation on Women’s Facility The county administrator presented the following letter from the planning and zoning board regarding a request to change Parcel Number 0084-027 from RA to R2. ---PAGE BREAK--- Commissioner Wayne Davis, after reviewing the letter from the planning and zoning board, made a motion to accept the recommendation of the planning zoning board and deny the request to change Parcel Number 0084-027 from RA to R3. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Employee Dental Plan Renewal The county administrator presented the following renewal rates for the county’s dental plan with Blue Cross Blue Shield. The rates reflect a 7.36% decrease in premiums. The following table reflects the current rates and the new rates with the decrease. Commissioner Wayne Davis made a motion to accept the new Blue Cross Blue Shield dental rates for county employees. Commissioner New seconded the motion. Discussion: Commissioner New asked if benefits would Dental Premiums Current Rate New Current Bi- Weekly Rate New Bi- Weekly Rate Spouse $56.25 $52.10 $25.96 $24.05 Child $56.25 $52.10 $25.96 $24.05 Family $56.25 $52.10 $25.96 $24.05 ---PAGE BREAK--- decrease because of the premium decrease. He was assured by the county administrator the rate decrease would not affect the benefits. The motion was unanimously approved. Department of Family and Children Services (DFCS) FY 20 Contract The county administrator presented the following contract from DFCS (Department of Family and Children Services) for approval; this contract is for fiscal year 2020. Commissioner Wayne Davis made a motion to approve the Department of Family and Children Services FY 2020 contract. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Swainsboro Mutual Aid Agreement The county administrator reviewed the following letter and contract updating the current mutual aid agreement between Jefferson County and the City of Swainsboro with the board. The county administrator recommended the board approve the mutual aid contract with the City of Swainsboro. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to accept the county administrator’s recommendation and approve the mutual aid agreement with the City of Swainsboro. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner New asked the chairman to allow the administrator to explain to the audience what the agreement entailed. The county administrator explained if the City had a fire they could not handle or if they needed backup with an out of control fire, they could call Jefferson County and they would go to assist. The motion was unanimously approved. Contract Extension with Bateman for Triple A Meals The county administrator presented the following contract extension with Bateman for Triple A (AAA) meals. Bateman provides meals for the seniors who attend the senior center. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to approve the contract with Bateman Community Living LLC to provide meals to the seniors attending the senior center and the seniors receiving meals via the home- delivered meals program. Commissioner New seconded the motion. Discussion: Commissioner New asked the administrator to explain to the audience who the meals go to. The county administrator explained the meals are provided to seniors at the center and those participating homebound seniors. Bateman provides the meals through the support of the CSRA Regional Commission and funded via different grants and federal dollars. The motion to was unanimously approved. Artesian Wells on Highway 24 Commissioner Johnny Davis stated he had a couple of citizens approach him about the artesian well on Hwy 24 West. They wanted to know if there was something, they could do to clean the area up. He said he told them he would bring it before the board. Commissioner New said he asked the health department to test the water there, because so many people were drinking the water; he said the test showed the water was suitable for drinking. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Some citizens from Wrens expressed concern for the planning and zoning item. They were thankful the county approved the planning and zoning board’s recommendation. Lou Semrad, from Jefferson Hospital made comments regarding the hospital millage rate. Commissioner New made a motion to adjourn the regular meeting and go into executive session to discuss personnel. No action taken in executive session. Commissioner New made a motion to adjourn the executive session and reconvene the regular meeting. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman ---PAGE BREAK--- Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MAY 14, 2019 7:00 P.M. This was the regular meeting for the month of May. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner New made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Reports Chairman McGraw gave the chairman’s report; County Administrator, Adam Brett, gave the administrator’s report; EMS Director, Chad Parker, gave the EMS report; Sandy Walden gave the building department/code enforcement report; and Emergency Services Director, Jim Anderson, gave the emergency services report. Commissioner Johnny Davis stated he met with residents from the Rufus Wren Subdivision to discuss the steps to eliminate abandoned houses in the aforementioned subdivision Consent Agenda Chairman McGraw read the Consent Agenda items. Motion to approve continuing the millage for hospital Motion to accept the recommendation of the Planning and Zoning Board Motion to approve the Employee Dental Plan renewal Motion to accept the DFCS Contract Motion to approve the Mutual Aid Agreement with the City of Swainsboro Motion to approve the contract extension with Bateman for AAA meals Commissioner New made a motion to approve the Consent Agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS NEW BUSINESS Health Insurance Renewal ---PAGE BREAK--- The county administrator presented the following which outlined the changes to the county’s health insurance rates. Mr. Russell Head of Head Capitol was supposed to be in attendance, but had a previous engagement. Russell Head will attend the June Work Session to answer any questions the board may have and to present additional information on the renewal. Commissioner Wayne Davis made a motion to accept the renewal rages as outlined in the chart above. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. County Agent Truck Request Cooperative Extension Agent, Pam Sapp presented the following information to the board regarding the purchase of a truck for her office. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to approve the purchase of a vehicle for the cooperative extension agent, with funds from SPLOST. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Elections Building Roof Replacement The county administrator presented the following bids for roof repairs at the elections building (old jail) and the old sheriff’s residence. The two bids received were from B. A. Johnson Construction Company, LLC and Fraser Roofing, LLC, the bids are reflected below. The county administrator recommended the board approve the bid from B. A. Johnson Construction as he has performed work on other county buildings. Commissioner Johnny Davis made a motion to accept the county administrator’s recommendation and approve the bid from B. A. Johnson Construction Company for work to the roof at the election’s building and the old sheriff’s residence. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner New commented the old sheriff’s residence is on the historical register. The motion was unanimously approved. ---PAGE BREAK--- Census Complete County Committee The county administrator shared the following information regarding the 2020 census and the need to create a Census Complete Count Committee to ascertain all Jefferson County Citizens are counted. Commissioner New made a motion to allow the creation of a Census Complete County Committee. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Easement for Zoom at LEC ---PAGE BREAK--- The county administrator presented the following information on a request from Zoom for an easement at the Law Enforcement Center. The easement is for a temporary underground fiber easement together with the right to construct, reconstruct, etc. temporarily upon and under the above described land. Commissioner New made a motion to approve the easement for Zoom at the Law Enforcement Center. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. Commissioner Wayne Davis made a motion to go into executive session to discuss personnel. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to come out of executive session. Commissioner New seconded the motion. The motion was unanimously approved. Executive Session No action taken. Adjournment ---PAGE BREAK--- Commissioner Johnny Davis made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member