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JEFFERSON COUNTY COMMISSIONERS WORK SESSION MAY 5, 2011 8:30 A.M. The purpose of the meeting was to prepare the agenda for the May meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; and Bonnie Wells, County Clerk; County Attorney, Michael Moses was absent. Chairman Rabun called the meeting to order; Commissioner Gonice Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. NEW BUSINESS Health Insurance Renewal County Administrator, Paul Bryan, recommended the county retain United Healthcare as our health insurance provider with an increase of $3.09. Commissioner Wayne Davis made a motion to accept the county administrator’s recommendation. Commissioner Johnny Davis seconded the motion. The vote was unanimous. This will be placed on the Regular Agenda allowing the administrator an opportunity to validate the price for vision insurance. Dental Insurance Coverage County Administrator, Paul Bryan, recommended the county retain Blue Cross Blue Shield as the dental insurance carrier. Commissioner Wayne Davis made a motion to accept the county administrator’s recommendation. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Baggy Pants Ordinance Commissioner New made a motion to proceed with the Baggy Pants Ordinance. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Additions to Recommended Personnel Policy Commissioner Johnny Davis made a motion to add the additions (Seat Belt Policy and Dress Code) to the Personnel Policy to the Regular Agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Bids to Purchase Shop Service Truck The Board reviewed bids on a service truck for the road department. The bids are as follows: Company Make/Model Delivery Time Cost Daniels Chevrolet 2011 Chevy Silverdo 3500 Crewcab Delivery 1 Week $37,080 Brannen Ford 2011 Ford F450 Crewcab Delivery 12 Weeks $38,914 Commissioner Wayne Davis expressed concern for the bids not being sealed. County Administrator, Paul Bryan stated in the future if the county was to receive bids for this type of purchase it would be via sealed bids. Commissioner Johnny Davis made a motion to accept and place on the Consent Agenda the lower bid of $37,080 from Daniels Chevrolet for the service truck. Commissioner New seconded the motion. The vote was unanimous. Changes to Business License Commissioner Johnny Davis made a motion to table the changing of business licenses until the Regular Meeting on Tuesday night (May 10, 2011). Commissioner Wayne Davis seconded the motion. The vote was unanimous. Public Comments on Agenda Items John Peebles made comments on the Baggy Pants Ordinance. Executive Session Commissioner Wayne Davis made a motion to adjourn the Regular Meeting and go into Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. No action taken. Adjournment Commissioner New made a motion to adjourn Executive Session, go back into the Regular Meeting and adjourn the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Johnny Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MAY 12, 2011 7:00 P.M. This was the regular scheduled meeting for the month of May. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order. Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to adopt the April 2011 minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed the guests to the meeting Commissioner Johnny Davis made a motion to forgo the reading of the reports with Paul Bryan giving the administrator’s report and Carl Wagster giving the ambulance report. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Consent Agenda The Consent Agenda items were Dental Insurance Coverage and Bids to Purchase the Shop Service Truck. Commissioner Wayne Davis made a motion to accept the Consent Agenda items. Commissioner New seconded the motion. The vote was unanimous. OLD BUSINESS Additions to Recommended Personnel Policy Commissioners were given a copy of the tentative personnel policy to read over and make changes where they see fit. They will bring the changes, if any to the Work Session to be held June 6, 2011. Baggy Pants Ordinance Commissioner Wayne Davis made a motion to proceed with the Baggy Pants Ordinance, with the first of two hearings to be held at a later date. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Changes to Business License Commissioner Wayne Davis made a motion to next year require business license applicants to show proof of Federal Identification Number or Social Security number. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS Open Bids for Communication System ---PAGE BREAK--- Chairman Rabun opened the sealed bids for the communication system at E-911. County Administrator, Paul Bryan, stated the bids will be reviewed extensively and brought back before the board at a work session and be voted on at a regular commission meeting. Elections Board County Attorney, Michael Moses, recommended the commissioners read the Elections Board By-Laws and come back to the meeting with names of five qualified people willing to serve on the Elections Board. Commissioner Wayne Davis made a motion to allow Paul Bryan an opportunity to present to the board tentative figures for a salary for the Elections Board and to also ascertain if the elections board members are to be paid by the meeting or hourly. Commissioner Gonice Davis seconded the motion. The vote was unanimous. MH/MRSA Regional Planning Board Commissioner Johnny Davis made a motion to allow County Administrator, Paul Bryan an opportunity to contact the board members (MH/MRSA Regional Planning Board) to see who, if anybody, they could recommend to fill the vacant position on the MH/MRSA Regional Planning Board. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Appointment to Regional EMS Council Commissioner Wayne Davis made a motion to appoint Ralph Randall, CEO of Jefferson Hospital, to the Regional EMS Council. Mr. Randall will replace Theresa Salter. Commissioner New seconded the motion. The vote was unanimous. Health and Vision Insurance County Administrator, Paul Bryan, presented to the board a cost of $5.47 per person, per month for vision insurance with United Healthcare. The premium for health insurance coverage will be $594.05 per person, per month. This is an increase of $3.05 from the previous year. Mr. Bryan’s recommendation to the board was to remain with United Healthcare. Commissioner Wayne Davis made a motion to accept Mr. Bryan’s recommendation—retain United Healthcare for health insurance with vision insurance being added. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Scheduled Public Comments Mitch Vaughn was the only citizen listed under Scheduled Public Comments. He again, expressed concern for Gough Road not being paved. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Johnny Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING MAY 20, 2011 8:30 A.M. ---PAGE BREAK--- The purpose of this meeting was to appoint the new EMA/E-911 Director. The meeting was held at the Jefferson County Commissioner’s office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator and Bonnie Wells, County Clerk. County Attorney, Michael Moses, was absent. Chairman Rabun called meeting to order and gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to go into Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to exit Executive Session and return to the Call Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Appoint E-911/EMA Director Commissioner Wayne Davis made a motion to appoint Adam Mestres to the E-911/EMA Director position. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Johnny Davis, Member Charles Wayne Davis, Member