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JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MARCH 14, 2017 7:00 P.M. This was the regular scheduled meeting for the month of February. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Chairman McGraw presented Mrs. Mary Caran with the following proclamation, from the board of commissioners, for her service in the community. Commissioner Johnny Davis made a motion to forgo the EMS, The Code Enforcement, the Emergency Management reports and to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Reports Chairman McGraw gave the chairman’s report; County Administrator, Adam Mestres, gave the county administrator’s report. Consent Agenda There were no Consent Agenda items. OLD BUSINESS Football Scoreboard Replacement The county administrator brought before the board quotes on a football scoreboard at the recreation department. As discussed at the previous work session, the last football scoreboard was purchased from a ---PAGE BREAK--- now defunct local company and the board has to make a decision as to whether or not they will purchase the scoreboard with Coca-Cola as the sponsor and continue to sell Coca-Cola products or if the county wants to purchase the scoreboard without Coca-Cola as a sponsor and not sell products exclusively from Coca-Cola. The summary below reflects baseball scoreboards and football scoreboards. The recreation director and his assistant were in attendance to answer any questions the board might have. Commissioner New made a motion for the county to purchase a football scoreboard and put the original sponsor’s name on it for one year; also purchase a scoreboard, which includes a timer, for the baseball field with Coca-Cola assuming responsibility for half of the cost. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner Johnny Davis asked if the baseball sign had to be a certain type. The chairman stated the baseball scoreboard had to have a timer. Commissioner Johnny Davis then asked if they would be able to get the scoreboard they needed even if Coca-Cola was assuming half the cost. The county administrator explained that because of Coca-Cola’s budget, they could only do one scoreboard this year. Commissioner Wayne Davis asked whose advertising was on the old football scoreboard. The chairman said Queensborough National Bank was the original sponsor for the old football scoreboard; Commissioner Wayne Davis asked if Queensborough would not be satisfied with their name on a 4 x 8 sign advertising their establishment…and if they are he is willing to amend Commissioner New’s motion that the board approves all three scoreboards and let Coca-Cola pay for what they will. The recreation director said they really need a baseball scoreboard on the Punk Tarver Field; the football scoreboard can wait another year. The scoreboard on the Tom Brown Field needs to be replaced as well, if they can buy three scoreboards and put a sign on them that’s good. The motion was unanimously approved. Update on Park at T. E. Buchanan Road Commissioner New and Robert Yonchak gave the board an update on the status of the work done at the park on T. E. Buchanan Road. NEW BUSINESS Resolution to Authorize CDBG Application The county administrator brought, before the board, the following resolution to authorize a CDBG (Community Development Block Grant) application. ---PAGE BREAK--- Commissioner New made a motion to adopt the resolution and authorize the chairman to sign the aforementioned resolution for the CDBG application. Commissioner Wayne Davis seconded the motion. The motion was unanimously passed. Thomas Street Drainage Improvements The county administrator brought before the board a proposal from G. Ben Turnipseed for improvements on Thomas Street for the drainage problems at that location. The projected cost is between $60,000 and $100,000; Mr. Green from Turnipseed Engineers thinks the cost will be closer to the low end versus the high. The proposal and the conditions of the agreement are displayed below. Commissioner Wayne Davis made a motion to proceed with the proposal from G. Ben Turnipseed Engineers, but to also include an environmental impact study to prevent potential problems in the future. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. Fuel Pump Replacement at County Fuel Island County Administrator, Adam Mestres, presented a proposal from L & T Inc in the amount of $14,063.03 to replace/upgrade the fuel pump at the county’s fuel island located at the correctional facility on Clarks Mill Road. The current pumps are outdated and in constant need or repair. The proposal for the pumps is reflected on the next page. ---PAGE BREAK--- Commissioner New made a motion to proceed with the purchase of the fuel pumps at a cost of $14,063.03 with funds from 2016 SPLOST. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. Public Works Equipment Shed The county administrator shared, with the board, the following quote from Central Steel Building Systems, Inc. on materials to build a shed at the county shop to house road department equipment; the cost of the material is $23,572.40. ---PAGE BREAK--- Commissioner New made a motion to approve the purchase of material from Central Steel Building Systems, Inc. to build the shed, with funds from one of the SPLOST accounts, not the general fund account. Commissioner Gonice Davis seconded the motion. The motion was unanimously passed. Mental Health & Development Disabilities Advisory Board Appointment Chairman McGraw tabled this item as he was not prepared to make an appointment at this time. Election Day Voting Precinct Change Request The county administrator presented a letter (see below) from the Elections board regarding moving the current Election Day voting precinct from the Board of Elections office on Green Street to the Leisure Center, effective for the November 2017 election. Commissioner Wayne Davis made a motion to approve the Elections Board request of moving the current Election Day voting precinct from the Board of Elections office on Green Street to the Leisure Center, effective for the November 2017 election. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. Public Works Vehicle Purchase The county administrator brought before the board a request from the public works director to purchase a vehicle for a new road department employee; the employee currently rideshares with another employee. ---PAGE BREAK--- The bids for a new vehicle from three vendors are reflected above. The county administrator explained the funds will come from the SPLOST accounts. Commissioner New made a motion to purchase the 2017 Ford F250 from Brannen Motor Company. Commissioner Gonice Davis expressed concern for purchasing a new vehicle for an employee who was only on the job for two weeks. The motion did not get a second therefore the aforementioned motion died on the floor. Renovations at Transit Offices The county administrator brought before the board a request from Transit Director, Sylvia Cobb, to renovate the transit department with the inmates performing the majority of the renovations. Commissioner Wayne Davis made a motion to approve the renovations at the transit department. Commissioner Gonice Davis seconded the motion. The motion was unanimously passed. Multi-Purpose Building Use Request Chairman McGraw expressed a request from the Jefferson County Training Center to utilize the Multipurpose Building on April 21, 2017 for their second annual prom. Commissioner Johnny Davis made a motion to approve the chairman’s request and allow the use of the Multipurpose Building for the Jefferson County Training Center’s prom. Commissioner Wayne Davis seconded the motion. The motion was unanimously passed. Hospital Operations Update Hospital Administrator, Lou Semrad III, provided the board with an update on hospital operations. April Work Session Date Change Chairman McGraw changed the April Work Session date from April 3rd to April 4th, which would give him an opportunity to come to the meeting as he has an appointment on the third. The chairman also took this opportunity to introduce Christopher Hutchings as the county’s Interim County Administrator, replacing Adam Mestres whose last day of employment will be April 10, 2017. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS ---PAGE BREAK--- CALLED MEETING MARCH 29, 2017 9:00 A.M. The purpose of this meeting was to discuss the EMS contract. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Gonice Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS EMS Contract Renewal County Administrator, Adam Mestres, reviewed the current EMS contract with the board. The board had to exercise their option to renew on or before March 31, 2017; if the board waited they could not renew this current contract as it is written. The county administrator shared with the board, Gold Cross EMS, Inc. asked about a five year contract, but were told if they wanted to put a proposal together for the board to review at a later time, that would be fine, they, the board, would look at the numbers at that time. The current contract has the following section: Term; Options to Renew. The term of this Agreement commences on the 1st day of May, 2014 at 12:00 a.m. and ends at 11:59 p.m. on the 30th day of April, 2017, with an option by the County to extend the contract up to two additional one year terms. County will notify Contactor of its exercise of its option to renew for 2017 on or before 11:59 p.m. on the 30th day of March, 2017. County will notify Contractor of its exercise of its option to renew for 2018 on or before 11:59 p.m. on the 30th day of March, 2018. Said renewal terms, if exercised, will commence on the 1st day of May, 2017, at 12:00 a.m. and the 1st day of May, 2018 respectively. The county administrator recommended the board opt for a one year extension. Commissioner Johnny Davis made a motion to accept the one year extension on the EMS contract with Gold Cross as it stands. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member