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JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING MAY 6, 2013 8:15 A.M. The purpose of the meeting was to discuss the Hotel/Motel Tax Ordinance. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called hearing to order. County Administrator, Adam Mestres, presented information on the Hotel/Motel Tax Ordinance. Chairman McGraw closed the Public Hearing and went into the Work Session. JEFFERSON COUNTY COMMISSIONERS WORK SESSION MAY 6, 2013 8:30 A.M. The purpose of the meeting was to prepare the agenda for the May meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and welcomed guests. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda by removing Item I (Amend Ordinance for Work Session Meeting Time) and adding Armory Roof Repair as Item J. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. OLD BUSINESS NEW BUSINESS Inmate Medical—Discussion—Ben Pittarelli/ACCG Ben Pittarelli from ACCG presented information on the Inmate Medical Program. This program allows counties to send their inmates to the hospital and be charged the Blue Cross Blue Shield of Georgia discounted network rates. Commissioner Wayne Davis made a motion to go with the Inmate Medical Savings Program with ACCG provided that at some point and time Blue Cross Blue Shield has to bring the contract back allowing the board an opportunity to look at it. Commissioner Johnny Davis seconded the motion. Discussion: County Attorney, Michael Moses, asked would the contract cover inmates and both the jail and the prison. County Administrator, Adam Mestres, stated it can cover both. Commissioner Gonice Davis asked would the rate be lower if the number of inmates from the prison were included with the number of inmates from the jail. Mr. Pittarelli explained the rate was indeed based on the number of inmates and if inmates from both facilities were included then the rate would be lower. The vote was unanimous. (Consent Agenda) Library Board Appointment – Mitchell McGraw/W. Davis Commissioner Johnny Davis made a motion to reappoint Commissioner Wayne Davis to the Library Board. Commissioner Davis’ reappointment will start July 1, 2013 and he will serve for a term of three years. Commissioner New seconded the motion. The vote was unanimous. (Consent Agenda) Development Authority Appointment – T. New The Development Authority Appointment was tabled until the Regular Meeting Tuesday night. Landfill Vehicle Purchase - Discussion The County Administrator presented quotes on pickup trucks for the landfill. The board was presented with prices on four different vehicles. The County Administrator, Adam Mestres, recommended the board purchase the vehicle from Venture Auto Sales. The prices regarding the vehicles are as follows: ---PAGE BREAK--- Company Description Mileage Price Venture Auto Sales 2005 F150 XL 4X 59,923 $13,900.00 Manquen Automotive 2005 Ford F150 N/A $18,998.00 Craigs List – Gibson GA 2006 Ford F150 Lariat Crew Cab 4x4 141,000 $15,500.00 Mitch Simpson Motors 2005 Ford F150 XLT Super Cab N/A $10,400.00 Commissioner New made a motion to purchase the 2005 F150 XL 4X from Venture Auto Sales for $13,900. Commissioner Johnny Davis seconded the motion. The vehicle will be purchased from the Landfill Fund. The vote was unanimous. (Consent Agenda) Lawn Mower Purchase – Discussion The county administrator presented information regarding the purchase of a lawn mower to be used by a newly created lawn care detail utilizing inmates from the correctional facility. Implementing a lawn care detail would free the employees currently fulfilling this task. The quotes received for the lawn mowers are as follows: Company Description Price B & W Saws and Equipment Snapper Pro - Model 5900505 $8,149.00 John Deere John Deere Z930M Commercial Trak $7,875.00 Commissioner Johnny Davis made a motion to purchase the John Deere Z930M Commercial Trak lawn mower for $7,875.00. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Consent Agenda) LMIG Contract for Services Commissioner Wayne Davis made a motion to table the LMIG Contract for Services until Tuesday night’s Regular Meeting allowing the county administrator an opportunity to contact Moreland Altobelli and request preliminary figures on the cost of widening Clarks Mill Road two feet. The widening would start at the bridge on Clarks Mill Pond all the way to State Route 102. Commissioner New seconded the motion. The vote was unanimous. (Regular Agenda) County Clerk, Bonnie Wells, leaves at this point and Administrative Secretary, Glenise Dixon, replaces her to record the minutes. Accepting County Roads - Discussion County Attorney, Michael Moses, presented information regarding the acceptance of county roads. Mr. Moses informed the board that the entire board would have to accept a road in order for it to be a county road. Commissioner Wayne Davis made a motion to check with Steve Bargeron to see if Jefferson County has the right of way to Shady Oaks Road; if the county does have the right of way then the road will be county maintained. The second part of Commissioner Wayne Davis’ motion is to write a letter to the constituents that live on Nelson Lane and tell them they need to file a law suit against the developer to force him to bring the road up to standard at which time the board can accept the road as a county road. And it needs to go back through Planning and Zoning as it was originally set up to do. He stated the same thing applies to the gentleman on US 1. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) Jefferson Hospital Intergovernmental Agreement - Discussion County Attorney, Michael Moses, presented information on the Jefferson Hospital Intergovernmental Agreement, encouraging the board to study the agreement before they make a decision on accepting. Commissioner Wayne Davis made a motion to table the Jefferson Hospital Intergovernmental Agreement until Tuesday night’s Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) Senior Center - Discussion Chairman McGraw expressed to the board he wanted the Senior Center to reopen July 1, 2013 and allow it to be on a reduced schedule, i.e. Monday, Wednesday, and Friday. Commissioner Wayne Davis stated before the center is open the board needs to ascertain there are sufficient funds to operate the center as it should be. Commissioner Gonice Davis stated the center needs to reopen as it was the only thing provided to the senior citizens by the county. Chairman McGraw reiterated the importance of the senior center reopening as soon as possible. Armory Roof Repair - Discussion County Administrator, Adam Mestres, presented information on repairing the roof at the old armory building. Commissioner New stated the county owned the building and they would have to either repair the roof or cease rental of the building. Commissioner Johnny Davis made a motion to proceed with the hydro-stop on the roof at the old armory building. Commissioner New seconded the motion. Discussion: Commissioner Wayne Davis asked why does the county even need the old armory building. Commissioner Johnny Davis informed him, it housed the EMA head quarters. EMA Director, James Anderson, stated he could not say he needed the whole building but he does have to have an adequate emergency operations center. Chairman McGraw stated he wanted to know the revenue generated by the armory rentals before the board votes to repair the roof. Commissioner Johnny Davis withdrew his motion. ---PAGE BREAK--- Commissioner New stated he did not withdraw his second. Commissioner Johnny Davis stated he would leave his motion as is with the addition of revisiting the issue Tuesday night at the Regular Meeting. Commissioner New seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to reappoint Janice Dowdy to the Library Board. Mrs. Dowdy’s reappointment will start July 1, 2013; she will serve for a period of three years. Commissioner New seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments Public Comments on Agenda Items John Peebles commented on the hospital contract and the senior center. Adjournment Commissioner Johnny Davis made a motion to go into Executive Session to discuss land sale. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Executive Session Commissioner New made a motion to adjourn the Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. No action taken. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING MAY 14, 2013 6:45 P.M This was a public hearing to discuss the Ordinance for the Hotel/Motel Tax. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called hearing to order. County Administrator, Adam Mestres, presented information on the Hotel/Motel Tax Ordinance and answered questions. Chairman McGraw closed the Public Hearing and went into the Work Session. Charles Wayne Davis JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MAY 14, 2013 7:00 P.M This was the regular scheduled meeting for the month of May. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and welcomed guests. Commissioner Johnny Davis gave the invocation. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to amend and adopt the agenda. The agenda was amended by adding Abandoned Building Ordinance as Item G to New Business. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman McGraw presented the chairman’s report and Adam Mestres presented the administrator’s report. Commissioner Johnny Davis made a motion to forgo the E-911 and EMS Reports. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Consent Agenda The Consent Agenda items were: Motion to implement Inmate Medical via ACCG provided at some point BCBS will bring the contract back for the board to review Motion to reappoint Wayne Davis to Library Board Motion to approve the purchase of 2005 F150 XL for Landfill Motion to approve the purchase of the John Deere lawn mower Motion to reappoint Janice Dowdy to Library Board Commissioner Johnny Davis made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Development Authority Appointment—New Commissioner New made a motion to appoint Dr. Dennis Thompson to the Development Authority Board. Dr. Thompson will fulfill the unexpired term of Mrs. Rita Culvern on the board. Commissioner Wayne Davis seconded the motion. The vote was unanimous. LMIG Contract for Services --Discussion Commissioner Wayne Davis made a motion to accept the LMIG contract for services from Moreland Altobelli, not to exceed $18,000. Commissioner New seconded the motion. The vote was unanimous. Jefferson Hospital Intergovernmental Agreement Discussion Commissioner Wayne Davis made a motion for the board to not use the Jefferson Hospital Intergovernmental Agreement, but if there is to be an agreement then the county attorney will be the one to draw it up and bring it back to the board for approval. Commissioner New seconded the motion. Discussion: As this is not the county attorney’s area of expertise, Chairman McGraw asked that he talk to someone and have someone work on this expeditiously. The vote was unanimous. Armory Roof Repair—Discussion County Administrator, Adam Mestres, presented the board with information regarding the amount of revenue generated by the armory rentals and the number of times the armory has been rented for FY 2012 and FY 2013. Fiscal Year Number of Times Revenue Generated 2012 9 $2,250.00 2013 9 $4,500.00 The difference in the amount of revenue generated is the rental fee was increased from $250.00 to $500.00. Chairman McGraw explained the armory is used for events, etc., and Transit on one side and the other side is used for EMA (Emergency Management Agency). Chairman McGraw stated the board had been presented with a bid of $75,000 from B. A. Johnson, the same gentleman that did the roof repair at the courthouse, the correctional facility, and the transit department. The cost of this repair would come from the 2011 SPLOST. The administrator explained the county was allotted $550,000 for courthouse and other county buildings. At this time the county has spent $124,304.42 out of the $550,000, primarily on courthouse renovations. Commissioner Gonice Davis made a motion to repair the roof at the armory for the bid amount of $75,000. These funds will come from 2011 SPLOST. Commissioner New seconded the motion. Discussion: Commissioner Wayne Davis asked what would they do regarding the heating and air at the armory once the roof has been repaired. Chairman McGraw responded by saying that issue would have to be addressed at another time. Commissioner Gonice Davis said they would have to repair the leaks in the roof first. County Administrator, Adam Mestres, said the county was expecting some monies expected from GEMA for a storm a few years ago, but that money would need to be utilized for equipment, etc for EMA. Commissioner Johnny Davis expressed concern for the repair of the large room at the armory and the extensive work it would require. Chairman McGraw asked the county administrator to explain what the board would have to do if they decided to not do anything with the armory and decided to return it to the state…what would they have to do. The county administrator explained, ---PAGE BREAK--- after researching the original resolution, the property was given to Jefferson County by the Properties Commission and there is no requirement for the county, upon taking possession of the building, to maintain it. It does say however, the building is for public use; there is a clause that states if the board chooses to convert it to private use or essentially sell it, they could but all monies would have to be forfeited back to the Properties Commission or to the state. There is nothing that requires the board to maintain the armory, but the liability for the building is on the county. Commissioner Johnny Davis asked for the cost to replace the heating/air unit. Commissioner Davis then asked James Anderson, E-911/EMA Director, what size building he would require. Mr. Anderson stated the building would need to be 60x60; he also stated if a building were to be built for E-911 and EMA command center it would be approximately $200,000 or better after all equipment is installed. The vote passed with Chairman McGraw, Commissioners New and Gonice Davis voting yes. Commissioner Johnny Davis voted no; and Commissioner Wayne Davis abstained from voting. Accepting County Roads—Discussion Commissioner Wayne Davis made a motion to allow the county attorney an opportunity to acquire the right of way for the two pieces of property on Shady Oaks Road. If the right of way is acquired on those two pieces of property then the county would maintain those two roads that have been maintained by the county at one time. This was prior to the New Subdivision Ordinance. Second part of motion had to do with Nelson Road and an unnamed road on Old US 1…write a letter to the individuals living on both roads and let them go back to the developer and work with the developer to bring the road up to standard which made planning and zoning at that time and after the improvements have been made for year the county would look at accepting it. Commissioner Johnny Davis seconded the motion. The vote passed with Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voting yes. Commissioner New voted no. NEW BUSINESS BCBS Dental Renewal County Administrator, Adam Mestres, presented information on the county’s dental renewal. The renewal rate is $17.73 per month per employee, up from the previous rate which is $16.96 per month per employee. This rate is still with Blue Cross Blue Shield. Mr. Mestres recommended the county go with BCBS. Commissioner Gonice Davis made a motion for the county to move forward with Blue Cross Blue Shield dental renewal. Commissioner New seconded the motion. The vote was unanimous. United Healthcare Medical Renewal County Administrator, Adam Mestres, presented information on the county’s health coverage renewal. There is a 6.1% increase in the healthcare coverage. The current rate is $594.05 per month, per employee to $630.29 per month, per employee. Mr. Mestres recommended the county move forward with United Healthcare medical coverage. Commissioner Wayne Davis made a motion to move forward with the United Healthcare Medical renewal. Commissioner New seconded the motion. The vote was unanimous. KaMin Mines—Butcher Pen Road Commissioner Wayne Davis made a motion to table Butcher Pen Road until other figures have been acquired. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner New asked what they (KaMin) were going to do. County Administrator, Adam Mestres explained that the county would be responsible for the amount beyond $60,000, but that was two years ago and it would be substantially more now. The vote was unanimous. Solar Project Permit Fees—Tom Jordan Thomas Jordan from the Jefferson County Development Authority presented information on Solar Project Permit Fees for Solar farms. Mr. Jordan suggested ascertaining the base fee for the code enforcement officer to do the inspection; come up with a fee structure so there is a base charge and maybe a 90% discount for building permits. County Administrator, Adam Mestres, recommended the board implement the 90% discount plus the base of the established fee. Commissioner New made a motion to approve allowing 90% discount plus the base of established permit fee. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Budget Amendments The county administrator reviewed the budget amendments below. TO 1 1110-40-511100 Commissioners Salary 360.00 2 1110-40-512100 Commissioners Insurance 3,750.00 3 2450-43-512200 Solicitor FICA 1,119.00 4 2450-43-512200 Solicitor Medicare 261.00 5 2350-43-531100 Solicitor Supplies 400.00 6 2810-43-521200 Public Defender Professional 238.00 7 2400-61-531230 Magistrate Electricity 2,200.00 8 3310-42-531230 Sheriff-Adm Electricity 2,300.00 9 3320-42-531230 Investigators Electricity 1,700.00 10 3323-42-531230 Deputies Electricity 1,900.00 11 3326-42-531230 Jail Electricity 23,000.00 ---PAGE BREAK--- 12 3326-42-512700 Jail Workers Comp 2,900.00 13 3700-50-522200 Coroner Repairs 600.00 14 3700-50-531101 Coroner Supplies (Parts) 400.00 41,128.00 FROM 3420-48-531230 PWC Electricity 30,900.00 5520-57-511100 Senior Citizens Salary 7,000.00 5520-57-512100 Senior Citizens Insurance 1,510.00 5520-57-512200 Senior Citizens FICA 420.00 5520-57-512300 Senior Citizens Medicare 110.00 5520-57-512400 Senior Citizens Retirement 188.00 7220-64-511100 Building Inspector Salary 1,000.00 41,128.00 INCREASE APPROPRIATIONS 1 1545-47-521200 Tax Commissioner Professional 5,100.00 2 1545-47-523400 Tax Commissioner Printing & Binding 1,921.25 7,021.25 INCREASE REVENUES 1 389005 Other Cost From Tax Commissioner 7,021.25 INCREASE APPROPRIATIONS 1 3323-42-542200 Deputies Vehicle Equip Purchase 12,975.00 INCREASE REVENUES 1 389021 Jail Commissary 5,000.00 2 389022 Sheriff-Condemned Funds 2,975.00 3 389023 Sheriff-Federal Sharing 5,000.00 12,975.00 INCREASE APPROPRIATIONS 1 3520-68-571033 Stapleton - City Of Fire Department 4,905.60 2 3520-68-571035 Wrens - City Of Fire Department 3,110.40 8,016.00 INCREASE REVENUES 1 389000 Miscellaneous Income (Ware County Fire) 8,016.00 Commissioner Wayne Davis made a motion to adopt the budget amendments. Commissioner New seconded the motion. The vote was unanimous. Open Bids for Pest Control Services County Administrator, Adam Mestres, opened the bids for the pest control service. Commissioner Wayne Davis made a motion to table this item until the June Work Session. Commissioner New seconded the motion. The vote was unanimous. Abandoned Housing Ordinance Commissioner New made a motion to allow the county administrator to proceed with the advertising for the Abandoned Housing Ordinance. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items John Peebles commented on the roof repair at the armory. Sandra Nelson Wilburn commented on Nelson Road. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous.