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JEFFERSON COUNTY COMMISSIONERS WORK SESSION JANUARY 6, 2020 7:00 P.M. The purpose of this meeting was to prepare the agenda for the January meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member: Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance; Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda by adding items e and f respectively, Roads in Ogeechee Heights Subdivision and the Legislative Conference in Atlanta. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Mae Lamb Road Relocation The county attorney provided information on the relocation of Mae Lamb Road. Two private landowners were going to basically swap properties; with one of the landowners was going to build out Mae Lamb Road in the new location to the county and GADOT specifications. When the road is complete, they will deed it and the right of way to the county. Both properties were in the Conservation Use Covenant, which created a breach for each property, however the county has imminent domain and has the authority to declare there not be a breach penalty on the aforementioned project, because it is basically being done as part of a county road relocation. The county attorney recommended there be no breach on the transfer of the property between the landowners. Commissioner New made a motion to approve, without penalty of breach, the transfer of property between the landowners in the relocation of Mae Lamb Road. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS FY 19 Budget Amendments The county administrator presented the following FY 19 budget amendments to the board for consideration. Commissioner Wayne Davis made a motion to approve the FY 19 budget amendments. Commissioner New seconded the motion. The motion was unanimously approved. Phase II Landscape Design Proposal for Courthouse Grounds The county administrator presented the following landscape design for the courthouse grounds in phase II of the project. Representatives from the Garden Club were also in attendance to give their support for phase II of the courthouse grounds project. ---PAGE BREAK--- ` Commissioner New made a motion to approve phase II landscape design for the courthouse grounds. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Service Center and Senior Center Prom The county administrator provided information on the annual prom for the service and senior centers and made a request for the fee to be waived. The tentative date for the aforementioned proms, with one in the morning and the other in the evening is April 24, 2020. Commissioner Wayne Davis made a motion to waive the fee for the proms on April 24, 2020. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Appointment to Board of Assessors Tax Assessor Board member, Hazel Toliver previously submitted a letter resigning as board member from district one. Commissioner Gonice Davis made a motion to appoint Barbara Jordan to fulfill Mrs. Toliver’s unexpired term. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Roads in Ogeechee Heights Subdivision The board discussed the roads in the Ogeechee Heights Subdivision and the residents’ request for the board to assume responsibility for maintaining those roads. This was for informational purposes only and did not require a vote. 2020 ACCG Capitol Connection Conference The county administrator presented the following information to the board regarding the dates for ACCG’s Capitol Connection Conference. This was done in an effort to assist the board with classes they wished to participate in, as well as their arrival date. This was for informational purposes only. ---PAGE BREAK--- Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on Agenda Items. Adjournment Commissioner Wayne Davis made a motion to adjourn the meeting. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JANUARY 14, 2020 7:00 P.M.` This was the regular meeting for the month of December. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner New made a motion to forgo the departmental reports. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner New made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to amend the agenda by adding item I, Employee’s Rehire. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the amended agenda. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The motion was unanimously approved. FY 19 Audit Report ---PAGE BREAK--- Mark Davis and Elizabeth Bridges of Jones, Jones, and Davis provided the annual auditors report and answered questions and concerns from the board. The letter above was a part of the auditor’s report and displayed highlights of the report. Consent Agenda Chairman McGraw read the Consent Agenda items, they are reflected below. Motion to wave any potential breach penalties on properties associated with Mae Lamb Road relocation Motion to approve FY 19 Budget Amendment Motion to approve Phase II Landscape Design for Courthouse Grounds Motion to approve the Service Center and the Senior Center Prom Motion to appoint Barbara Jordon to the Tax Assessor Board Commissioner Johnny Davis made a motion to adopt/approve the Consent Agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS There were no Old Business items. NEW BUSINESS Second Reading and Adoption of Telecommunications Ordinance The county attorney reviewed the following telecommunications ordinance; this will serve as the second reading and the adoption of the ordinance. Collier Mcleod of Parker Poe from Atlanta attended the meeting for the aforementioned reading. Commissioner Wayne Davis made a motion to accept the second reading and adopt the Telecommunications Ordinance. Commissioner New seconded the motion. The motion was unanimously approved. ---PAGE BREAK--- Disc Golf Equipment The county administrator presented the following quotes on equipment for the disc golf course at the Ogeechee Crossing Park. The county administrator reviewed the bids with the board of commissioners and recommended the bid from Disc Golf Park for $19,347. The item did not receive a motion. Polling Location Changes The county administrator reviewed the following letter from the board of elections regarding the relocation of the polling place in Wadley. The letter reflects the board’s request to move the polling place from 134 W. College Avenue to 57 Park Avenue in Wadley citing security issues. Commissioner New made a motion to accept the recommendation of the Board of Elections, which was to move the Wadley polling location from 134 W. College Avenue to 57 Park Avenue. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner Gonice Davis asked who made the request…was it from Wadley City Council or from the Mayor of Wadley. Elections Superintendent, Susan Gray stated the request was made by Mayor Harold Moore because when she arrived at the polling place to deliver the voting machines, she discovered a broken window, the smell of smoke and litter. Mrs. Gray stated she called city hall which prompted Mayor Moore and City Administrator, Kyle Edenfield to make a site visit, they, according to Mrs. Gray, agreed with her as to the status of the building. The motion carried with a vote of four to one. Chairman McGraw, Commissioner New, Commissioner Johnny Davis, and Commissioner Johnny Davis voted yes. Commissioner Gonice Davis voted no. Party Elections Qualifying Location The county administrator informed the board, because of the presidential primary and early voting, the board of elections would need to change the qualifying location to a different venue. The elections superintendent ---PAGE BREAK--- worked with the clerk of court and opted to utilize the downstairs courtroom at the county courthouse. This item was for informational purposes only and did not require a vote. Yearly Position Appointments The chairman reviewed the following appointments to the various county departments. Commissioner Wayne Davis made a motion to approve the aforementioned list of departmental appointments. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Old Moore Street Dumpster Site The county administrator and the county attorney presented the following information on a request to purchase property previously sold to the county in 1987 for $10.00 to be used as a dumpsite. The county attorney recommended the property be sold at the fair market value cost of $100.00. Commissioner Johnny Davis stated if the county purchased the property for $10.00 why couldn’t they sell it back for $10.00 versus $100.00. Commissioner Johnny Davis made a motion to allow the sale of the property located on Moore Street for $10.00. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner New said the property was given to the county but they had to pay something to make sure it legal. The motion was unanimously approved. IGA With Louisville for Code Enforcement & Permitting ---PAGE BREAK--- The county attorney presented information to the board regarding an IGA between the City of Louisville and Jefferson County for the county’s code enforcement/building department to assume those duties for the city. The following is a draft of the IGA (Intergovernmental Agreement). Commissioner New made a motion to approve the IGA between the City of Louisville and the Jefferson County Board of Commissioners pending attorney’s review. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Date Conflict for Solicitor General The date for state court was changed because of the Dr. Martin Luther King, Jr. Holiday, which caused a conflict with Jefferson County Solicitor General’s schedule, he asked that Washington County’s Solicitor General fill in for him for that day. Commissioner Johnny Davis made a motion to allow Washington County’s Solicitor General to fill in for Jefferson County’s Solicitor General at state court on January 21, 2020. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Rehiring of Correctional Facility Employee ---PAGE BREAK--- The county administrator presented a request from the warden at the correctional facility to rehire an employee who has been with the county twice before. The county administrator explained it was the warden’s recommendation as well as his recommendation to rehire the employee; there is an opening and the job has been advertised in the local paper. Commissioner Gonice Davis made a motion to rehire the aforementioned employee at the correctional facility. Commissioner New seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Robert McNair made comments regarding the auditor’s report. Wells made comments regarding the state of the hospital and disc golf. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member