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JEFFERSON COUNTY COMMISSIONERS WORK SESSION DECEMBER 5, 2016 7:00 P.M. The purpose of this meeting was to prepare the agenda for the December meeting. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Chairman McGraw called the board’s attention to the employee luncheon, Thursday, December 14, 2016; he encouraged all members to attend. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. OLD BUSINESS Vehicle Purchase for County Commission County Administrator, Adam Mestres, presented the board with bids on a sport utility vehicle for the board of commissioners. This item was tabled from the previous month’s meeting to allow some of the commissioners an opportunity to compare the vehicles listed. The bids are below: COUNTY COMMISSION VEHICLE PURCHASE SUMMARY Fairway Ford 2017 Ford Expedition XL Standard Equipment /w 3rd Row Seating $30,667.28 Hardy Chevrolet 2017 Chevrolet Tahoe LS Standard Equipment /w 3rd Row Seating $38,660.00 After review of the aforementioned bids, Commissioner Johnny Davis made a motion to purchase the 2017 Ford Expedition XL from Fairway Ford for the amount of $30,667.28 with funds from the 2011 SLOST. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Green Box Site Commissioner Johnny Davis expressed concern for the amount of garbage at the green box sites during the holidays. Commissioner New made a motion to authorize the road superintendent departments to work the day after the holidays, (Christmas and New Year’s Day), running the garbage pickup routes as if it were a regular day, emptying all the green boxes, and cleaning up. With the staff paid overtime, should there be any, instead of comp time. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Chairman McGraw appointed Commissioner New and Commissioner Johnny Davis to a committee to regulate the amount of garbage at the green box sites. The chairman asked that those commissioners garner citizens to help them on the committee. Traffic Warning Lights HWY 296, HWY 171, Clarks Mill Road Commissioner Wayne Davis shared with the board a study was underway by GDOT regarding the erection of traffic warning lights at the intersection of HWY 296/HWY 88; HWY 171/HWY 88; and Clarks Mill Road. County Administrator, Adam Mestres, said since the last meeting he and Robert Yonchak obtained bids ($1,1705 each) for solar lights to place on top of road signs coming up to those intersections. T. E. Buchanan Road Park/Trail Update Robert Yonchak provided an update on the park at T. E. Buchanan Road. Mr. Yonchak stated progress was slow, but they would have all the undergrowth cut by the end of this week. ---PAGE BREAK--- NEW BUSINESS Surplus of County Property County Administrator, Adam Mestres, brought to the board, a surplus of concrete pipe previously used by the road department. The Road Superintendent/Public Works Director, Ken Thomas, initially wanted to give the pipe to local farmers to utilize while moving their irrigation systems. However, when Mr. Mestres contacted the County Attorney, Dalton Dowdy, he explained the county could not give the pipe away. The county administrator then recommended the pipe by put on GovDeals for sale. Commissioner Johnny Davis made a motion to place surplus property, i.e. spreader, etc. on GovDeals for sale. Commissioner New seconded the motion. The vote was unanimously passed. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on the agenda items. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING DECEMBER 13, 2016 7:00 P.M. This was the regular scheduled meeting for the month of December. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by removing from the Consent Agenda, the first item which was a “motion to approve the purchase of the 2017 Ford Expedition XL from Fairway Ford for $30,667.28”, to Old Business. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Reports Chairman McGraw gave the chairman’s report; County Administrator, Adam Mestres, gave the administrator’s report; EMS Director, Chad Parker, gave the EMS report; Assistant Code Enforcement Officer/Building Inspector, Adrian Snell, gave the code enforcement report; and Emergency Services Director, James Anderson gave the EMA/911 report. Consent Agenda Chairman McGraw read the following Consent Agenda items. Motion to approve the purchase of the 2017 Ford Expedition XL from Fairway Ford for the price of $30,667.28 (2011 SPLOST) – MOVED TO OLD BUSINESS Motion to authorize road department/landfill to work the day after Christmas and New Year’s to run garbage route as if it were a normal day with overtime pay Motion to place surplus item on GovDeals for sale Commissioner Johnny Davis made a motion to approve the Consent Agenda items. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. OLD BUSINESS Purchase of 2017 Ford Expedition for Commissioner’s Office County Administrator, Adam Mestres, presented the bids below on a 2017 Ford Expedition for the commissioners. Only two bids were previously submitted; there is now an additional bid for review. The county administrator recommended the vehicle from Brannen Ford. Commissioner Johnny Davis made a motion to approve for purchase the 2017 Ford Expedition XL from Brannen Ford for the amount of $30,391.00, utilizing fund from the 2011 SPLOST. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. NEW BUSINESS Presentation by Chester Johnson SHIPS For Youth Ships for Youth Director, Chester Johnson, presented an update of the progress of the SHIPS for Youth program which included the following information. ---PAGE BREAK--- This was for informational purposes. Budget Amendments County Administrator, Adam Mestres, presented the following budget amendments. Commissioner Wayne Davis made a motion to approve the aforementioned budget amendments. Commissioner Johnny Davis seconded the motion. The vote was unanimously approved. Request to re-appoint Lee Woods to the Development Authority The Development Authority sent the letter below requesting Mr. Lee Woods be re-appointed to the Development Authority Board. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to re-appoint Mr. Lee Woods to the Development Authority Board for a term of four years. Mr. Woods’ term will commence January 1, 2017 and conclude December 31, 2021. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Request to re-appoint Edith Pundt to the Development Authority The Development Authority Board sent the letter below requesting Mrs. Edith PUndt be re-appointed to the Development Authority Board. Commissioner Gonice Davis made a motion to re-appoint Mrs. Edith Pundt to the Development Authority Board for a term of four years. Her term will commence January 1, 2017 and conclude December 31, 2021. The vote was unanimously passed. BLI Holdings Tower Agreement Renewal County Administrator, Adam Mestres, presented the following rental agreement between BLI Holdings and Jefferson County. After reviewing the rental agreement, County Attorney, Dalton Dowdy, stated everything looked in order. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to approve the BLI Holdings Tower agreement. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Gorman Consulting 2016 Old Landfill Remediation Proposal County Administrator, Adam Mestres, brought the remediation proposal from Gorman Consulting to the board for approval. Mr. Gorman’s company monitors the old landfill located on Clarks Mill Road. The table below reflects the cost included in the aforementioned proposal. Commissioner New made a motion to approve the remediation proposal from Gorman Consulting. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Replace Roof at Building/Code Enforcement Office ---PAGE BREAK--- County Administrator, Adam Mestres, brought before the board the following bids for materials to repair the roof at the building housing the code enforcement, building department, chamber, and development authority offices. Mr. Mestres explained the roof is in dire need of repairs; the materials would be purchased from one of the vendors below and the repairs will be completed with inmate labor. The county administrator recommended W. B. Miller as the vendor to purchase the materials from as they had the lowest bid. Commissioner New made a motion to accept the county administrator’s recommendation and purchase the materials from W. B. Miller at a cost of $5,852.74. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Johnny Davis asked, from which vendor were the last roofing materials purchased. The county administrator explained the last materials were purchased from Jay’s Hardware. The vote was unanimously passed. School Board Tax Bond Resolution Acknowledgement County Attorney, Dalton Dowdy, gave a synopsis of the school board tax bond resolution and introduced James Pannell of Gray, Pannell, & Woodward as the attorney handling the bond for the Jefferson County Board of Education. Mr. Pannell presented the above resolution to the board; the resolution requires approve and the chairman’s signature. Commissioner Wayne Davis made a motion to approve the school board tax bond resolution. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Chairman McGraw recognized the Interim Hospital Administrator, Lou Semrad III, and allowed him an opportunity to speak. Scheduled Public Comments There were no scheduled public comments. ---PAGE BREAK--- Public Comments on Agenda Items Development Authority Executive Administrative Director, Lil Easterlin, thanked the board for re-appointing Lee Woods and Edith Pundt to the Development Authority Board. Adjournment Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member