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JEFFERSON COUNTY COMMISSIONERS WORK SESSION APRIL 3, 2017 7:00 P.M. The purpose of this meeting was to prepare the agenda for the April meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Commissioner Wayne Davis was absent. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Mental Health & Development Disabilities Advisory Board Appointment Chairman McGraw stated he still did not have an appointment for the Mental Health & Development Disabilities Advisory Board at this time; hopefully he will have someone next week at the regular meeting. NEW BUSINESS Foster Grandparent/Senior Comparison Program Sheryl M. Silva, Project Director of the Senior Citizens Council of Greater Augusta, presented the following information on the Foster Grandparent program in Jefferson County for informational purposes only. Mrs. Silva also shared with the board the schools actively participating in the grandparents program and the positive impact the program has on the children; they were Louisville Academy in Louisville and Wrens ---PAGE BREAK--- Elementary in Wrens. Commissioner Gonice Davis asked if she would share information regarding the program with Carver Elementary in Wadley. Mrs. Silva agreed to share with Carver Elementary. Postage Meter Contract Proposal The county administrator shared with the board the following summary of prospective postage meter contracts from three companies. The county is currently in contract with Pitney Bowes for their postage needs. The county administrator shared with the board, the office staff’s recommendation to enter into contract with Major Business Machines for their postage needs in the future. Commissioner Johnny Davis made a motion to accept the recommendation of the commissioners’ office staff to enter into contract with Major Business Machines for a 60 month contract at a rate of $95.12 per month for the first 12 months and $128.04 per month for 48 months, which is a total of $7,287.36; with monies from the General Fund account. Commissioner Gonice Davis seconded the motion. Discussion: Chairman McGraw asked did the commissioners’ office do enough mail to warrant a postage meter. The county administrator assured the board a large volume of mail passes through this office for processing. Commissioner Gonice Davis asked if there were a problem with the current machine. The administrator told him there wasn’t a problem and the staff never complains. The motion was unanimously passed. EMS Contract Discussion County Administrator, Adam Mestres, presented the board with a tentative EMS contract for their perusal. The administrator recommended some changes in the contract; he said if the board were going to opt out of the one and go with this five year contract, there were some things that needed to be spelled out better along with some things that warranted more discussion. The contract is shown in its entirety below. ---PAGE BREAK--- ---PAGE BREAK--- The county administrator said the board does have the option for a one year extension, which they are currently in, and the board does have a one year extension next year. He recommends the commission consider those year options and at the end of that time see what Gold Cross has to offer then. Surplus Code Enforcement Vehicle to City of Louisville The county Administrator brought before the board the sale of an old county vehicle to the City of Louisville for $3,000. The vehicle in question was previously driven by Adrian Snell at the Cede Enforcement office. The vehicle is a 2006 Ford pickup truck with high mileage. Commissioner Johnny Davis made a motion to sell the vehicle to the City of Louisville as is for $3,000. The motion died for lack of a second. Library Board Appointments District 1, 2, and 3 The county administrator shared with the board the need for three appointments to the library board. Those districts that need fulfilling are District 1, 2, and 3; those appointments would go to Commissioner Gonice Davis Commissioner Johnny Davis and Commissioner Wayne Davis Scheduled Public Comments Mr. James Darden and Mr. Tom Coleman spoke about their desire to have the gym open after hours for pickle ball, thereby allowing the people that work during the day an opportunity to participate in the sport. Public Comments on Agenda Items There were no comments on agenda items. Executive Session Commissioner Johnny Davis made a motion to go into executive session to discuss personnel. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner Johnny Davis made a motion to go back into the regular meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. The board will conduct interviews with the prospective applicants during a Called Meeting, April 13th . Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING APRIL 11, 2017 7:00 P.M. This was the regular meeting for the month of April. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Chris Hutchings, Interim County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Commissioner Wayne Davis was absent. Chairman McGraw called the meeting to order, and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Gonice Davis made a motion to amend the agenda by adding Bid for LMIG as item c under New Business. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Gonice Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Gonice Davis made a motion to adopt the minutes. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Reports Chairman McGraw gave the chairman’s report; Chris Hutchings gave the administrator’s report; Chad Parker gave the EMS report; Jimmy Kitchens gave the code enforcement/building department report; and Jim Anderson gave the emergency services report. Consent Agenda There were no Consent Agenda items. OLD BUSINESS Mental Health & Development Disabilities Advisory Board Appointment Chairman McGraw stated he still did not have anybody in mind and he would, hopefully, have someone next month. Postage Meter Contract Proposal Interim County Administrator, Chris Hutchings, presented information on the postage meter bids. There were bids from three companies; Pitney Bowes, the current company, Major Business Solutions, and The Pollock Company. The bids are reflected in the table shown here. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to contract with Major Business Machines for the postage meter with a sixty month contract at a rate of $95.12 per month for the first 12 months and $128.04 per month for the next 48 months. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. EMS Contract The interim county administrator, for informational purposes only, explained the board opted for a year extension in the contract with Gold Cross. The contract is reflected here in its entirety. ---PAGE BREAK--- Surplus Code Enforcement Vehicle to City of Louisville The interim county administrator presented the following surplus vehicle to the board for sale to the City of Louisville. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to sell the 2006 Ford F150 to the City of Louisville, as is with no warranty, for $3,000. Commissioner New seconded the motion. The motion passed with a vote of three. Chairman McGraw, Commissioners New and Johnny Davis voted yes. Commissioner Gonice Davis abstained from voting. Library Board Appointments Districts 1, 2, & 3 The interim county administrator informed the commissioners they needed to make appointments to the Library Board; right now the aforementioned board need appointments for Districts 1, 2 and 3. NEW BUSINESS Old Landfill Remediation Presentation Curt Gorman of Gorman Consulting presented the following information on remediation at the old landfill. This material was for informational purposes only. National Donate Life Month Interim County Administrator, Chris Hutchings, presented the following proclamation from the LifeLInk Foundation for adoption. ---PAGE BREAK--- Commissioner New made a motion to adopt the LifeLink Proclamation, proclaiming April as National Donate Life Month. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Bids for LMIG The interim county administrator provided information on bids received via Moreland Altobelli for the resurfacing of Pinetucky Road in District 1. This is a joint bid Jefferson County does with Glascock and Washington Counties; the entire bid is 2.2 million dollars with Jefferson County’s portion at $755,562.40. C & H Paving was the low bidder, coming in at 4% lower than Pittman Construction. The cost for resurfacing will come from LMIG funds, which has already been received, in the amount of $563,000 with the remaining balance from 2011 SPLOST. Commissioner Johnny Davis made a motion to accept the bid from C & H Paving for the resurfacing of Pinetucky Road pending the county attorney’s review of the contract; also authorizing the chairman to sign the necessary documents implementing the contract. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no public comments on agenda items. Commissioner New made a motion to go into executive session to discuss personnel. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to close executive session and go back into the regular meeting. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: ---PAGE BREAK--- County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALLED MEETING APRIL 13, 2017 1:00 P.M. This was a Called Meeting to go into executive session to discuss personnel. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Chris Hutchings, Interim County Administrator; Dalton Dowdy, County Attorney: Bonnie Wells, County Clerk, and Adam Mestres, Former County Administrator. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Johnny Davis made a motion to go into executive session to discuss personnel. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Gonice Davis made a motion to come out of executive session. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Adjournment Commissioner Gonice Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member ---PAGE BREAK--- Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALLED MEETING APRIL 17, 2017 12:00 P.M. This was a Called Meeting to go into executive session to discuss personnel. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Chris Hutchings, Interim County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk, Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Executive Session Commissioner New made a motion to go into executive session to discuss personnel. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to come out of executive session into regular meeting. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion for the chairman and the county attorney to make an offer to Adam Brett for the position of county administrator of Jefferson County at a rate of $45,000; with his salary increasing to $47,500 after ninety days and $50,000 after six months; including a one year renewable contract. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member