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JEFFERSON COUNTY COMMISSIONERS FIRST READING OF FY 17/18 BUDGET PUBLIC HEARING JUNE 5, 2017 6:00 P.M. The purpose of this meeting was to review the tentative FY 18 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner Johnny Davis gave the invocation. First Reading and Review of FY 17/18 Budget County Administrator, Adam Brett, reviewed the FY 18 Budget and answered questions from the commissioners and the public. Adjournment Chairman McGraw closed the public hearing. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 5, 2017 7:00 P.M. The purpose of this meeting was to prepare the agenda for the June meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to amend and adopt the agenda; the amendment was to add Resolution for Mary Frances Pilcher to the New Business portion of the agenda as item m. Commissioner New seconded the motion. The motion was unanimously approved. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Library Board Appointment Districts 1, and 2 Commissioners Gonice Davis and Johnny Davis made the following appointments to the Library Board; with Josephine Johnson serving for Commissioner Gonice Davis’ district and Rebecca Gibbons serving for Commissioner Johnny Davis’ district. Name District Josephine Johnson 1 Rebecca Gibbons 2 Commissioner Wayne Davis made a motion to accept the aforementioned appointments to the Library Board. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Mental Health & Developmental Disabilities Advisory Board Appointment Chairman McGraw tabled the Mental Health Board appointment. Security System for County Offices Commissioner Johnny Davis expressed concern for security at the county offices, specifically the tax commissioner’s office. Commissioner Gonice Davis made a motion to check into outside and inside cameras for the tag/tax office. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS IGA with Cities of Wrens, Avera, Bartow and Wadley County Attorney, Dalton Dowdy, presented information on behalf of the Cities of Wrens, Avera, Bartow and Wadley regarding their request for the county to conduct their elections. The county attorney recommended the board approve the IGA’s with the cities. Commissioner Wayne Davis made a motion to approve the Intergovernmental Agreements (IGA) with the cities of Wrens, Avera, Bartow, and Wadley for this year’s elections, pending the county attorney’s review. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Tax Waiver for Mr. George Cooper, Owner of GC, the Park, Inc County Administrator, Adam Brett, brought before the board, the following request from George Cooper regarding the abatement of taxes for property located at 1258 Moore Street, Louisville, GA. Commissioner Johnny Davis made a motion to waive back taxes in the amount of $6,873.42 for aforementioned property located at 1258 Moore Street, now known as GC, the Park, Inc. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Budget Amendments/Increase ---PAGE BREAK--- County Administrator, Adam Brett, brought, before the board; the following FY 17 Budget Amendments. Commissioner Wayne Davis made a motion to adopt the above budget amendments. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the above budget amendments. Commissioner New seconded the motion. The motion was unanimously approved. Old Landfill Maintenance The county administrator stated he spoke with Kurt Gorman regarding the Old landfill, the annual report was good and the county is in good shape with EPD. The report is and was not included in the packet of materials, but is available for review in the county clerk’s office. This item was for informational purposes only. Facebook Page for Jefferson County Commissioners The county administrator proposed the county’s having a Facebook Page to post information/notices regarding the county. He spoke to the Emanuel County’s administrator regarding the benefits of the county having a Facebook Page. Commissioner Johnny Davis made a motion to proceed with the Facebook Page. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Ogeechee Crossing Park Rules The chairman brought to the board, for discussion, rules at the newly opened Ogeechee Crossing Park. He stated several people have made inquiries regarding fishing at the park. Commissioner Wayne Davis made a motion to allow fishing at the park, but no motorized vehicles, unless they were handicapped accessible. Commissioner Johnny Davis seconded the motion. Discussion: Chairman McGraw stated the park has to be handicap accessible. Commissioner Johnny Davis asked if there weren’t an endangered species of plant at the park. Commissioner New stated there were several endangered plants at the park, but the location should not be divulged. Commissioner Johnny Davis asked if there weren’t grants available for the park because of those aforementioned plants. Former County Administrator, Adam Mestres, stated there were competitive grant programs for trails via Georgia State Parks. Commissioner Wayne Davis stated if the county receives any funding from the state for the park, the property could not be sold and/or used for anything other than a park. Commissioner New stated someone asked him if they could go out and place signs indicating the type of trees, etc. The motion was unanimously approved. Commissioner New amended the motion to allow no vehicles beyond the gate. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. FY 19 LMIG Projects The county administrator presented information and requested projects from the board for FY 19 LMIG. He stated Jerry Brinson of Moreland Altobelli requested the board present four roads for paving consideration. After much discussion, Commissioner Wayne Davis made a motion to utilize FY 19 LMIG funds on ---PAGE BREAK--- Campground Road, which is located in Districts two, three, and four. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Personnel Policy Update County Administrator, Adam Brett, expressed a desire to revamp the personnel policy, an extensive project that he expects to be time consuming. Bicycle Route County Administrator, Adam Brett, presented to the board the following letter which would be sent to the state in conjunction with the City of Louisville to place signage indicating a bicycle route (Bicycle Route 35) through Jefferson County. Commissioner Johnny Davis made a motion to approve sending the aforementioned letter to the state in conjunction with the City of Louisville. Commissioner Gonice Davis seconded the motion. The motion was unanimously passed. Voting Machines The county administrator brought before the board, a request from Susan Gray, Elections Superintendent, to purchase used voting machines from San Diego, California. The request is to purchase up to forty machines and pay to have them certified; the funds are already included in the budget. Commissioner Wayne Davis made a motion to purchase up to forty used voting machines from the state of California. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Landfill Operating Hours The county administrator brought landfill operating hours before the board of commissioners. The operators at the landfill wanted the closing time to be modified from 5 p.m. to 4:30 p.m. which, they say, will allow them time to close the landfill and have inmates in at the 5 p.m. check in at the correctional facility. The chairman asked the former county administrator, who was in attendance, to elaborate on the landfill hours, etc. Mr. Mestres explained he had spoken with the warden previously and the warden was aware of landfill personnel bringing their inmates beyond the 5 p.m. hour and assured him his staff could accommodate. This item was tabled. IGA with CSRA Regional Commission Emergency Services Director, James (Jim) Anderson, presented an IGA between Jefferson County and the CSRA Regional Commission, which is the Pre-Disaster Mitigation grant for Jefferson; the grant is for $21,000. The Intergovernmental Agreement can be found here. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to approve the IGA with the CSRA Regional Commission. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Resolution – Mary Frances Pilcher Chairman McGraw stated June 24, 2017 would be deemed Mary Frances Pilcher Day and the board would present her with a Proclamation rather than a Resolution. There would also be a reception in Mrs. Pilcher’s honor at the Jefferson County Leisure Center. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Commissioner New made comments on the new cell at the county’s landfill. Former County Administrator, Adam Mestres, commented on the county’s desire to initiate a Facebook Page. Executive Session Commissioner Wayne Davis made a motion to go into executive session to discuss personnel. Commissioner Gonice Davis seconded the motion. The motion was unanimously passed. Commissioner New made a motion to go back into the regular meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. No action taken. Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion1` was unanimously passed. Attest: ---PAGE BREAK--- County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS SECOND READING OF FY 17/18 BUDGET PUBLIC HEARING JUNE 13, 2017 6:00 P.M. The purpose of this meeting was to review the tentative FY 18 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner New gave the invocation. Second Reading and Review of FY 17/18 Budget County Administrator, Adam Brett, reviewed the FY 18 Budget and answered questions from the commissioners and the public. Commissioner New made a motion to approve the reading of the FY 17/18 Budget. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Adjournment Chairman McGraw closed the public hearing. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member ---PAGE BREAK--- Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 13, 2017 7:00 P.M. This was the regular meeting for the month of June. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Chairman McGraw asked that Judson Boyd’s family as well as Correctional Officers Christopher Monica’s and Curtis Billue’s families are in everyone’s thoughts and prayers. Mr. Boyd a citizen of Wrens, died suddenly from an apparent heart attack and Baldwin State Prison Correctional Officers Monica and Billue were killed by two inmates during a recent escape. Commissioner Gonice Davis made a motion to amend the agenda by adding Park Signs to New Business as item g; Work Authorization as item h; Lou Semrad as item I; and Scrape Blade as item j. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Chairman McGraw gave the chairman’s report; County Administrator, Adam Brett, gave the administrator’s report; Chad Parker, EMS Director, gave the EMS report, and Assistant Code Enforcement Officer/Building Inspector, Adrian Snell gave the building department/code enforcement report. Emergency Services Director, James (Jim) Anderson was absent. Consent Agenda The Consent Agenda items were: Motion to appoint Josephine Johnson and Rebecca Gibbons to Library Board Motion to check into security at Tag/Tax office Motion to approve IGA’s, pending attorney’s review, with cities for county to conduct city elections Motion to approve tax waiver on property owned by George Cooper Motion to approve budget amendments for FY 17 Motion to approve inception of Facebook page for Jefferson County Motion to allow fishing but no motorized vehicles unless they are handicap accessible vehicles Motion to not allow vehicles beyond gate unless they are handicap accessible vehicles Motion to utilize FY 19 LMIG funds on Campground Road Motion to approve sending a letter to the state in conjunction with the City of Louisville for bicycle route Motion to approve the application for Hazard Mitigation Grant Motion to approve Proclamation for Mary F. Pilcher, proclaiming June 24, 2017 as “Mary Frances Pilcher Day” Commissioner Wayne Davis made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Mental Health & Development Disabilities Advisory Board Appointment ---PAGE BREAK--- Chairman McGraw recommended Nancy McGraw as the appointment to the Mental Health & Development Disabilities Advisory Board. Commissioner Johnny Davis made a motion to accept the recommendation as given by the chairman and appoint Nancy McGraw to the Mental Health & Development Disabilities Advisory Board. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS Epps Brothers Quote and Contract County Administrator, Adam Brett, presented the following contract with Epps Brothers for paving of the specified county roads for $214,325. Commissioner Wayne Davis made a motion to approve the above contract with Epps Brothers for the paving of the roads listed within the contract. Commissioner Gonice Davis seconded the motion. The motion was unanimously passed. Wellness Center County Administrator, Adam Brett, shared with the board the hospital’s plan to close the Wellness Center to garner additional space for hospital operations. Mr. Brett stated he spoke with Mrs. Lil Easterlin of the Development Authority to see what they could do to obtain a building to house the Wellness Center as that was a benefit a great number of residents utilized at the hospital. After much discussion, Chairman McGraw stated they should speak with the cities and perhaps have a meeting at the courthouse allowing the citizens an opportunity to come out. Governor Hershel B. Johnson Print Chairman McGraw suggested a portrait of Governor Hershel Vespasian Johnson be placed in the county courthouse. Governor Johnson’s years of service were 1853 to 1857. Commissioner New made a motion accept the chairman’s recommendation and have a portrait/picture of Governor Herschel Vespasian Johnson placed in the courthouse. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. Maintenance Contract for Landfills County Administrator, Adam Brett, presented the following maintenance contract for the landfill, on Mennonite Church Road, from Moreland Altobelli. The effective date of the contract is July 1, 2017 and it runs through June 30, 2018 at the following rate schedule. ---PAGE BREAK--- Commissioner New made a motion to approve the contract. Commissioner Wayne Davis seconded the motion. The motion was unanimously passed. 320 CAT Track Hoe Motor County Administrator, Adam Brett, presented to the board, the following quote on a motor for a 320 CAT Track Hoe motor. The cost of the motor is $26,317.73 with a one year warranty; landfill funds will absorb the cost. Commissioner Wayne Davis made a motion to approve the purchase of a 320 CAT Track Hoe motor from Yancey Brothers for $26,317.73 with a one year warranty with funds from the landfill account. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. July Meeting Date Commissioner New made a motion to forgo the July Work Session and only have the July Regular Meeting on July 11, 2017. This was done because of the July 4th Holiday. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Park Signs Commissioner Johnny Davis made a motion to move forward with signs for the trees at the new Ogeechee Crossing Park. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Work Authorization County Administrator, Adam Brett, presented the following Work Authorization for work on Brushy Creek Road. Commissioner Johnny Davis made a motion to approve the Work Authorization from Moreland Altobelli for the work on Brushy Creek Road. Commissioner Wayne Davis seconded the motion. The motion was unanimously passed. Lou Semrad, III Hospital Administrator, Lou Semrad, gave a brief synopsis of the hospital, sharing with the board the hospital shows significant improvement. Scrape Blade ---PAGE BREAK--- Commissioner Johnny Davis made a motion to donate the scrape blade the county has in surplus to the City of Wrens. Commissioner Wayne Davis seconded the motion. The vote was unanimously approved. Chairman McGraw encouraged ideas regarding the Wellness Center. Commissioner Johnny Davis thanked Deputy Warden Oliphant and Officer Gibbons for the work recently done at the Louisville Branch of the Jefferson County Library System. He also shared information from the recent Summer Leadership Conference. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no public comments on agenda items. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS THIRD AND FINAL READING OF FY 17/18 BUDGET PUBLIC HEARING JUNE 20, 2017 9:00 A.M. The purpose of this meeting was to review the tentative FY 17/18 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Sheriff Gary Hutchins gave the invocation. Third and Final Reading and Review of FY 17/18 Budget County Administrator, Adam Brett, reviewed the FY 18 Budget and answered questions from the commissioners and the public. Sheriff Hutchins and Colonel Hiebert were in attendance at the hearing, requesting the officers be granted a rate increase of $1.00 versus $.75. ---PAGE BREAK--- Adjournment Chairman McGraw closed the public hearing. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 20, 2017 9: 00 A.M. This was a Called Meeting to adopt the FY 17/18 Budget. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda by adding Hospital Authority IGA as item c on New Business. Commissioner Gonice Davis seconded the motion. The motion was unanimously passed. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The motion was unanimously approved. NEW BUSINESS FY 17 Budget Amendments County Administrator, Adam Brett, presented the following budget amendments for adoption to the board. To 1 4560-49-521200 Professional Old Landfill $10,000.00 $10,000.00 From 1512-60-579000 Contingencies $10,000.00 Commissioner New made a motion to adopt FY16/17 budget amendments. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. ---PAGE BREAK--- Adoption of FY 17/18 Budget &Budget Resolution County Administrator Adam Brett, presented the following FY 17/18 budget and budget resolution for approval. Commissioner Gonice Davis made a motion to approve the FY 17/18 Budget and Budget Resolution, which includes a $1.00 increase for law enforcement personnel and correctional officers and a 2% increase for remaining personnel. Commissioner New seconded the motion. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and New voted yes. Commissioner Wayne Davis voted no. Hospital Authority IGA County Attorney, Dalton Dowdy, presented the board with the tentative Hospital Authority IGA for discussion. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member