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JEFFERSON COUNTY COMMISSIONERS WORK SESSION MAY 7, 2018 7:00 P.M. The purpose of this meeting was to prepare the agenda for the May meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order; Commissioner Wayne Davis gave the invocation. Commissioner Gonice Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Transit Fees Jefferson Transit Director, Teresa Snider, attended the meeting to garner approval for the proposed increase to transit’s fees. The department’s proposal is shown below. The proposal included an increase of fares for non-Augusta trips as well as Augusta trips and to eliminate the Wednesday trip to Augusta; allowing only two trips to Augusta per week. The cost for the aforementioned trips is listed above. Commissioner Gonice Davis made a motion to approve, for transit, an increase of $1.00 for all non-Augusta trips; the Augusta trips to $20.00 and a reduction in the number of trips to Augusta per week. The price increase will have a June 1, 2018 start date. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. The transit director also requested an additional part time driver to reduce the number of hours allotted to part time drivers. The proposal for that item is listed below. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to approve transit’s request of hiring an additional part time employee. Commissioner New seconded the motion. The motion was unanimously approved. Road Projects County Administrator, Adam Brett, provided an update to the board regarding road projects in the county. He also provided the following list of roads proposed for the next striping and triple surface paving projects. Mr. Brett informed the board Mr. Jerry Brinson from Moreland Altobelli would be in the county the following week to discuss dirt road paving. NEW BUSINESS Development Authority Appointments The following letters were included in the commissioner’s packet for consideration. The letters were from the City of Louisville and the City of Wrens respectively, requesting the board appoint Billy Valduga and Paul Arrington to the Development Authority Board. Commissioner Wayne Davis made a motion to appoint Billy Valduga to the Development Authority Board as the Louisville appointee; his term will commence immediately and expire in 2019. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to appoint Paul Arrington to the Development Authority Board as the Wrens appointee with his term commencing immediately and expiring in 2019. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Amendment to Health Services Contract for JCCI & Jail ---PAGE BREAK--- The county administrator presented an amendment to the health services contract for Jefferson County Correctional Institute and the Jefferson County Law Enforcement Center. The amended health services contracts can be found in their entirety at the county commissioners’ office. The county administrator reviewed the amendments to the contracts and assured the board the county attorney has already reviewed the contracts. Commissioner Johnny Davis made a motion to approve the amendments to the health services contract for JCCI and the Jail with a 2% increase. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Jefferson County Correctional Institute (JCCI) Population Increase The county administrator recommended an increase in the capacity agreement (bed count) at the correctional institute as Jefferson County recently entered into contract with McDuffie County, for them to procure a work detail consisting of county inmates. The capacity agreement currently allows for 140 inmates; it is the county administrator’s recommendation to increase number to 150. Commission New made a motion to accept the county administrator’s recommendation and increase the number of inmates in the capacity agreement between JCCI (Jefferson County Correctional Institute) and GDC (Georgia Department of Corrections) from 140to 150. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Employer Funded Life Insurance Options County Administrator, Adam Brett, brought the following life insurance options to the board for discussion. The options reflect the current policy and other policies available to employees. The county pays the premium for its employees and allows the employees an option to insure dependents. After much discussion, Chairman McGraw asked the board to consider option 5 which would be an additional $297.10 per month. Commissioner Johnny Davis made a motion to accept the recommendation and select option 5 with a premium increase of $297.10 per month and coverages increases as follows: under age 65, $25,000; age 65-69, $16,250; age 70-74, $10,500; and age 75 and above, $7,500. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Contract Extension for Senior Meals The county administrator brought the following contract extension from Bateman for the meals at the Leisure Center before the board for discussion. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to approve the contract extension with Bateman Community Living through June 30, 2019. Commissioner New seconded the motion. The motion was unanimously approved. NextGen 911 Phone System The county administrator and Emergency Services Director, Jim Anderson brought the following letter to the board regarding a revamped phone system for 911. The funding for this system would come from SPLOST and General Fund. Because there was a discrepancy in the numbers the Commissioner Wayne Davis suggested the board wait until the Tuesday regular meeting. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to table this item until the Tuesday regular meeting. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Promotion of Ogeechee Crossing with Reel-Scout.com The county administrator shared that he and Greg Sellars wanted to add the Ogeechee Crossing Park to Reel- Scout.com as a place to film a scene based on the Revolutionary and/or Civil War era; he added it could bring additional revenue into the county. Reel-Scout™ is an easy-to-use, yet sophisticated film location management solution designed to help film commissions leverage proven technology to respond faster and more accurately to the specific needs of its clients all while making themselves an integral part of the site location process. Commissioner New made a motion to approve the addition of Ogeechee Crossing Park to Reel-Scout.com. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Budget Prep & Funding Source of Roads Dept Employees County Administrator, Adam Brett, discussed the budget prep with the board. Some of his suggestions/ideas consisted of moving one of the road department’s employees’ salary from TIA and placing it into general funds; the hospital wanting to give back the one mill they were receiving from the county, but the board suggested they be allowed more time; the health loss ratio is 89%; and employees receiving raises to keep them on the correct scale. Work Authorization with Moreland Altobelli for Striping Project The county administrator presented the following work authorization with Morleand Altobelli for striping projects in the county. Commissioner New made a motion to approve the work authorization from Moreland Altobelli. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Preventative Maintenance on John Deere Track Hoe & Back Hoe ---PAGE BREAK--- The county administrator presented the following preventative maintenance bids on the John Deere track hoe and back hoe to the board for consideration. The prices reflected are by the hour rates which is what Mr. Brett recommended. Commissioner New made a motion to approve the preventive maintenance agreement on the John Deere 210GLC and the 710K by the hour rate of $3.81 and $3.55 respectively. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Commissioner New commented on the success of the recent cleanup day and Commissioner Johnny Davis thanked everyone for attending a recent Kiwanis meeting where he was the featured speaker. Commissioner Johnny Davis made a motion to go into executive session to discuss personnel. Commissioner New seconded the motion. The motion was unanimously approved. Executive Session Commissioner New made a motion to come out of executive session. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner New made a motion to increase County Administrator, Adam Brett’s salary to $65,000 annually. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner Wayne Davis stated this was contingent upon Mr. Brett’s ongoing training. Mr. Brett stated his core training will be completed once he has the New Officials training in December. The chairman stated he wanted him to continue training once he had obtained the core classes. The motion was unanimously approved. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MAY 15, 2018 7:00 P.M. This was the regular meeting for the month of May. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The motion was unanimously approved. Chairman McGraw and the board of commissioners presented Mr. William Toulson with the following proclamation. ---PAGE BREAK--- Mr. Toulson’s family was also in attendance and the chairman allowed the full board an opportunity to speak honoring Mr. Toulson. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to forgo all reports except the chairman and the administrator’s report. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Chairman McGraw gave the chairman’s report and County Administrator, Adam Brett, gave the administrator’s report. Consent Agenda The chairman read the Consent Agenda items. Motion to approve the increase of Transit Fees Motion to approve the hiring of an additional part time van driver Motion to appoint Billy Valduga to Development Authority Board Motion to appoint Paul Arrington to Development Authority Board Motion to approve the amendment to the health services contract for the correctional institute and the jail Motion to approve increasing the population at Jefferson County Correctional Facility Motion to accept Option 5 on the employer funded life insurance Motion to approve extending the leisure center’s food service contract with Bateman Motion to approve the promotion of Ogeechee Crossing Park with Reel-Scout.com Motion to approve the work authorization with Moreland Altobelli for striping project Motion to approve the preventive maintenance agreement on the John Deere track hoe and back hoe Motion to approve salary increase for the county administrator Commissioner Wayne Davis made a motion to approve the Consent Agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS New Hospital IGA County Attorney, Dalton Dowdy, reviewed the Hospital IGA (Inter-governmental Agreement). It is shown below. The contract is basically the same as it was last year. Commissioner Johnny Davis made a motion to allow the county attorney, the county administrator, and the chairman to work on garnering a signature on the hospital IGA. Commissioner New seconded the motion. The motion was unanimously approved. Courthouse Roof Warranty and Painting The county administrator presented the following items from B. A. Johnson Construction Company regarding the repair of the roofs at the armory, the correctional institute, and the county courthouse. Mr. Johnson is ---PAGE BREAK--- willing to honor the prices reflected on the bid. The county administrator recommended the board utilize the services of B. A. Johnson Construction Company for painting, cleaning, and the roof warranty work at the courthouse. The price for the work is also reflected on the quote. The funds for the work will come from SPLOST. Commissioner Johnny Davis made a motion to accept the county administrator’s recommendation and proceed with B. A. Johnson Construction Company, allowing them to do the total job. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner New had a question about the color of the paint. Chairman McGraw said they would discuss the color of the paint later. The county administrator stated Mr. Johnson said his schedule would allow for him to come some time around the middle of July. The motion was unanimously approved. Solar Project Lease The county attorney brought to the board a proposed solar lease agreement for property behind the correctional facility; the issue with the agreement is the contractor would have to enter the gates on the grounds of the correctional facility and there were concerns regarding security. After much discussion; Commissioner Johnny Davis made a motion to not enter into an agreement with OSD 2, LLC. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Handicap Ramp on Courthouse Chairman McGraw discussed the drawing below submitted by Carter Watkins with regards to the addition of a ramp at the county courthouse. This was for informational purposes only. 911 Phone System The county administrator submitted, for discussion, the following price list on the VIPER 911 phone system. The current phone system at 911 is antiquated and needs to be updated. The cost of the system is listed below. The county administrator stated an initial payment from SPLOST funds of $49,344 will be issued and the amount of $2,566 will be financed over a period of 60 months. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to approve the purchase of the VIPER 911 System for 911 pending the attorney, the county administrator, and chairman’s review. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS Health Insurance Renewal The health insurance renewal was tabled until the following month because a representative from Head Capital was not in attendance. LMIG Resurfacing Contract C & H Paving obtained the contract for the resurfacing project for Campground Road and Ponder Road in the amount of $834,664; which is $9,000 below the estimate. The LMIG for this year is $615,000, so the county will have to come up with approximately $220,000, which will come out of TIA along with the engineering cost. The roads scheduled for resurfacing are the north end of Campground Road, from Matthews to Hwy 1 North and the full length of Ponder Road. This project will coincide with Washington County and Glascock County’s projects. Commissioner Wayne Davis made a motion to approve the contract with C & H Paving. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. City of Gibson Landfill Account The county administrator presented to the board a request, from the City of Gibson, to open a landfill account. Commissioner New made a motion to allow the City of Gibson to open an account at the county landfill. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Public Works Hire The board discussed Public Works Director, Ken Thomas’ desire to hire Bobby Hadden as an additional employee as a heavy equipment operator. Chairman McGraw said Mr. Hadden would be filling a vacant position at the road department. Some of the commissioners expressed concern for skilled machine operators taking a three-man inmate detail out to pick up trash. Additional Landfill Clean-Up-Day Commissioner New made a motion to add July 28, 2018 as an additional landfill cleanup day; giving it the title of “Back to School Cleanup Day”. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. FY19 Jefferson County Correctional Institute Contract with Georgia Department of Corrections County Administrator, Adam Brett, brought the following IGA Capacity Agreement with the Georgia Department of Corrections. ---PAGE BREAK--- The board discussed increasing the correctional facility’s capacity to 155. Commissioner Wayne Davis made a motion to approve the Intergovernmental Agreement between the Jefferson County Board of Commissioners and the Georgia Department of Corrections, which would increase the bed count at the Jefferson County Correctional Institute to 155. Commissioner New seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no public comments on agenda items. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member