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JEFFERSON COUNTY COMMISSIONERS WORK SESSION NOVEMBER 2, 2010 8:30 A.M. The purpose of the meeting was to prepare the agenda for the October meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Johnny Davis, Member, Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner New was absent. Chairman Rabun called meeting to order. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to amend (amended by adding Map Maintenance Contract) and adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Health Department Fee Structure Commissioner Johnny Davis made a motion to place the Health Department Fee Structure on the agenda for the Regular Meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Health Department Environmental Health Rules and Regulations to the Magistrate Court for Action Commissioner Wayne Davis made a motion to refer all cases involving the Health Department Environmental Health Rules and Regulations to the Magistrate Court for Action on the agenda for the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Employee Gift Certificates Commissioner Wayne Davis made a motion to place the Employee Gift Certificates on the agenda for the Regular Meeting and that it be approved. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Employee Appreciation Luncheon—13 Employees Commissioner Johnny Davis made a motion to place the Employee Appreciation Luncheon on the agenda for the Regular Meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Discussion of Outdoor Watering Ordinance Commissioner Wayne Davis made a motion to place the Discussion of Outdoor Watering Ordinance on the agenda for the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Resolution to Establish an Elections Board Commissioner Wayne Davis made a motion to table the Resolution to Establish an Elections Board until the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Resolution—Appointment of County Legislative Coordinator (CLC) Chairman Rabun asked the Board to advise who they wanted to serve as the CLC. Commissioner Gonice Davis made a motion to place the Resolution—Appointment of County Legislative Coordinator (CLC) to the agenda for the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Bids for Orthophotography Project Randy Myers of the James W. Sewall Company gave a presentation and a proposal for Orthophotography. The cost would be $46,650. Commissioner Gonice Davis made a motion to table until a later date. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Map Maintenance Contract Chief Appraiser, Katherine Perry, brought before the board three proposals for the Map Maintenance Contract. The bids were as follows: Company Amount of Proposal James W. Sewall Company $6,540 Fred Daniel Mapping Service $7,500 GSI.net 12,000 Fred Daniel worked for the company previously used to offer this parcel mapping service; as this company is no longer offering this service, they agreed to allow Fred Daniel an opportunity to provide this service to the county via his own company and on his own time. Mrs. Perry addressed concerns regarding Mr. Daniel having the contract in that he is ---PAGE BREAK--- her son-in-law. The board explained, the selection of the company would be at the discretion of the Tax Assessor Board; and the company would not be hired by Mrs. Perry. The Commission Board will entertain a recommendation from the Tax Assessor Board as to which company they wish to contract with. Commissioner Johnny Davis made a motion to place on the agenda for the Regular Meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Bids for Lift Station Commissioner Johnny Davis made a motion to table the upgrade of the sewage lift stations allowing Commissioner Wayne Davis and Water Superintendent, Murray Hadden an opportunity to come up with a recommendation as to which is the best bid for the lift station. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Bids for Louisville—Jefferson County Recreation Park There were two bids for gym equipment, they were: BSN Sports--$6,804.62; VPI Sports--$7,998.07. Commissioner Johnny Davis made a motion to accept the bid from BSN Sports of $6,804.62 for gym equipment and place on agenda for Regular Meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Disposal of Pallets at Landfill Commissioner Gonice Davis made a motion to place the disposal of Pallets on the agenda for the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Wayne Davis made a motion to adjourn the Regular Meeting and go into Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session No action was taken during Executive Session. Commissioner Johnny Davis made a motion to adjourn the Executive Session; go back into the Regular Meeting and adjourn the Regular Meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING NOVEMBER 9, 2010 6:30 P.M. This was the second and final public hearing for the Timber Operations Ordinance. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member, Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman Rabun called hearing to order County Administrator, Paul Bryan explained the Timber Operations Ordinance and answered questions. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING NOVEMBER 9, 2010 6:45 P.M. This was the first Public Hearing for the Outdoor Watering Ordinance. It was held at the Jefferson County Commissioners Office. Those in attendance were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Johnny Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called meeting to order. Commissioner New gave the invocation. County Administrator, Paul Bryan explained the Outdoor Watering Ordinance and answered questions. Adjournment ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING NOVEMBER 9, 2010 7:00 P.M. This was the regular scheduled meeting for the month of November. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order. Commissioner New gave the invocation.. Commissioner New made motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes from September and October. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed guests. Commissioner Johnny Davis made a motion to forgo the reading of all the reports except the ambulance report which was presented by Carl Wagster. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS Health Department Fee Structure Commissioner New made a motion to accept the Health Department’s request to change the fees for septic tank installation from $75 to $100. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Health Department Environmental Health Rules and Regulations to the Magistrate Court for Action Commissioner Wayne Davis made a motion to refer the Health Department Environmental Health Rules and Regulations to the Magistrate Court for Action rather than going through State Court. Commissioner Gonice Davis seconded the motion for adoption. The vote was unanimous. Timber Operations Ordinance Commissioner Wayne Davis made a motion to adopt the Timber Ordinance. Commissioner Johnny Davis seconded the motion. The vote carried with Chairman Rabun and Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voting yes. Commissioner New voted no. Employee Gift Certificates Commissioner Gonice Davis made a motion to allow the employees to receive Chamber Gift Certificates Commissioner New seconded the motion. The vote was unanimous. Employee Appreciation Luncheon—13 Employees Commissioner Tommy New made a motion to have the employee luncheon for the employees with five years, ten years, fifteen years, and twenty years. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to amend the vote to include the employees with thirty years. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Resolution to Establish an Elections Board Commissioner Wayne Davis made a motion to use a resolution to establish an Elections Board. Commissioner Johnny Davis seconded the motion. The vote carried with Chairman Rabun, Commissioner Gonice Davis, Johnny Davis, and Wayne Davis voting yes. Commissioner New voted no. Resolution—Appointment of County Legislative Coordinator (CLC) Chairman Rabun appointed County Administrator, Paul Bryan, as the County Legislative Coordinator (CLC). Commissioner Wayne Davis made a motion to accept the Chairman’s appointment. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Bids for Lift Station Upgrade ---PAGE BREAK--- Commissioner Wayne Davis recommended the county purchase the pump station from Smith and Loveless Inc. as that is where the current station came from, and their company had the lowest bid. The bids were as follows: Company Location Amount Smith and Loveless HWY 24 Pump Station $59,289 Smith and Loveless By-Pass Pump Station $37,391 Palm Coast Utilities, LLC HWY 24 Pump Station $99,273 Palm Coast Utilities, LLC By-Pass Pump Station $69,606 Commissioner Gonice Davis made a motion for the board to go with Commissioner Wayne Davis’ recommendation of Smith and Loveless Inc. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Bids for Sports Equipment There were two bids for sports equipment at the recreation department. BSN Sports submitted a bid of $6,804.62; VPI Sports submitted a bid of $7,998.07. Commissioner New made a motion to accept the lower bid which was the bid from BSN Sports. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Disposal of Pallets at Landfill County Administrator, Paul Bryan, presented two bids to the board for the grinding of the pallets at the landfill. The bids were as follows: R. E. Shearer Construction Company, Inc.--$16,500.00 for the pallets on site as of October 21, 2010; with additional pallets being priced accordingly. Rider Grinding Services LLC submitted a bid of $350 per hour, with a minimum of sixteen hours ($5,600.00). Commissioner New made a motion to go with Rider Grinding Services LLC. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Inmate Work Detail—Cities Commissioner Johnny Davis made a motion to table discussion of billing the cities for payment for the work done by inmate work details. Commissioner Wayne Davis seconded the motion. The motion carried with Chairman Rabun, Commissioner Johnny Davis and Commissioner Wayne Davis voting yes. Commissioner New and Commissioner Gonice Davis voted no. NO Smoking Policy Commissioner Johnny Davis made a motion to table the “No Smoking Policy” at JCCI. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Adoption of Emergency 911 Advisory Board By-laws Commissioner Wayne Davis made a motion to accept the E-911 Advisory Board By-laws. Commissioner Johnny Davis seconded the motion. Housing of E-911 County Administrator, Paul Bryan, Chairman Rabun, and Commissioner Johnny Davis recommended the E-911 be moved from the Law Enforcement Center to the old jail. Commissioner Johnny Davis made a motion to move E-911 from the Law Enforcement Center to the old jail. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Property Tax Exception—Mrs. Rabun Jenny Gordy, Tax Commissioner, recommended that exemption be made on the property taxes for the parcel that belonged to the estate of Mrs. Rosie Rabun which upon her death had been bequeathed to the Old Bethel Baptist Church. The property is located at West Eighth Street in Louisville, Georgia. Commissioner Johnny Davis made a motion to accept Tax Commissioner Jenny Gordy’s recommendation. Commissioner Wayne Davis seconded the motion. The motion carried with Commissioners New, Gonice Davis, Johnny Davis, and Wayne Davis voting yes. Chairman Rabun abstained from voting. GIS Maintenance Maps Commissioner Gonice Davis made a motion to accept the Tax Assessor Board’s recommendation to allow Fred Daniel to provide GIS Maintenance Maps to the county. Tax Assessor Board Chairman, Curtis Hunter, stated in a written letter Fred Daniel had the most economical mapping service available. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous.