Full Text
JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING JULY 1, 2013 8:15 A.M. This was the first public hearing to discuss the Solar Zoning Ordinance. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Michael Moses, was absent. Chairman McGraw called hearing to order. County Administrator, Adam Mestres, presented information on the Solar Zoning Ordinance and provided an opportunity for questions. Chairman McGraw closed the Public Hearing and went into the Work Session. JEFFERSON COUNTY COMMISSIONERS WORK SESSION JULY 1, 2013 8:30 A.M. The purpose of the meeting was to prepare the agenda for the July meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Michael Moses, was absent. Chairman McGraw called meeting to order and welcomed guests. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS DFACS Board Appointment Commissioner Gonice Davis only had one of his appointments therefore he opted to wait until the regular meeting Tuesday night to render his appointments to the DFACS Board. NEW BUSINESS Presentation of Short Term Work Program – Martin Laws – RC Martin Laws from the Regional Commission presented a draft of the Short Term Work Program. Mr. Laws explained Jefferson County adopted a comprehensive plan in 2005; a plan that basically stated the goal objectives the county would meet in order to move certain projects forward. The short term work program lays out specific projects that meet the goals and objectives. Commissioner Wayne Davis asked that an update to the water sewer systems be added to the list of projects. Intergovernmental Agreement Discussion – Hospital Authority Ray Davis, Jefferson Hospital Authority Board Chairman, and Bill Easterlin, Jefferson Hospital Authority member, presented information on the hospital’s request for assistance from the county. The hospital’s request is for the county to furnish the hospital authority with $200,000 per year for five years. Commissioner Wayne Davis made a motion to approve the Intergovernmental Agreement with the hospital authority but wanted it placed on the agenda at the regular meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Mobile Construction Detail Discussion – Admin County Administrator, Adam Mestres, presented information on hiring additional personnel at JCCI thereby enabling the defunct mobile construction detail. The detail has not been active since January 2013; hiring additional personnel would allow the detail to complete various construction jobs within the county. Commissioner New made a motion to hire additional personnel thereby allowing the mobile construction detail to become active. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) Roads Resurfacing Project Discussion – Admin County Administrator, Adam Mestres, presented to the board the recommendation from the contractor which expresses the board of commissioners make a request to the state asking there be an amendment so that the widening project can be done to Clarks Mill Road instead of the resurfacing project for the 2013 LMIG. Commissioner New made a motion to accept the recommendation. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Gonice ---PAGE BREAK--- Davis wanted to know the cost of the project. Commissioner New stated the cost would not be known until bids were submitted. The vote was unanimous. FY 14 LMIG Projects Discussion – Admin Commissioner Wayne Davis made a motion to utilize the funds from FY 14 LMIG to widen Clarks Mill Road from Avera back to Hwy 88 and resurface the rest of the road. Commissioner New seconded the motion. Discussion: Commissioner Gonice Davis wanted to know the cost of widening and resurfacing Clarks Mill Road. He said they needed to know how much it would cost to do each section, etc. Commissioner Johnny Davis stated the board agreeing to do Clarks Mill Road would show the board is united. The vote was unanimous. Louisville Woodworks Table for Courthouse – Admin Commissioner New made a motion to purchase a table constructed by Pat Kelly with original wood from the front of the courthouse, place a piece of glass on it and leave it in the commissioner’s conference room. The cost of the table was $1,500. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments Public Comments on Agenda Items John Peebles commented on the Short Term Work Program and Clarks Mill Road. He also thanked Chairman McGraw and Commissioner Wayne Davis for conducting a Town Hall Meeting the previous Tuesday. Adjournment Commissioner Johnny Davis made a motion to go into Executive Session to discuss personnel. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Executive Session Commissioner Wayne Davis made a motion to adjourn Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. No Action taken. Adjournment Commissioner Gonice Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING JULY 9, 2013 6:45 P.M. This was the second and final hearing for the Solar Zoning Ordinance. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Commissioner Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman McGraw called the hearing to order. County Administrator Mestres presented information on the Solar Zoning Ordinance and allowed an opportunity for questions. Chairman McGraw adjourned the public hearing and opened the regular meeting. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JULY 9 2013 7:00 P.M. This was the regular scheduled meeting for the month of July. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Commissioner Gonice Davis, Member; Commissioner New, Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman McGraw called the meeting to order and Commissioner New gave the invocation. ---PAGE BREAK--- Chairman McGraw welcomed guests and conveyed the passing of Major Charles Gibbons. Major Gibbons was employed at the Jefferson County Sheriff’s Department and had been a dedicated employee since January 1, 1993. Commissioner Wayne Davis made a motion to amend and adopt the agenda. The agenda was amended by adding to New Business the Purchase of Public Safety Radios as Item G. Tabling Item F – RFP for EMS Services; and from Old Business, the DFACS Board Appointment –Item B. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to adopt the minutes. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Chairman McGraw presented the chairman’s report; Adam Mestres presented the administrator’s report; Carl Wagster, EMS Director presented the ambulance report; and Jim Anderson, E-911/EMA Director presented the E-911 report. Consent Agenda The Consent Agenda items were: Motion to hire someone as Mobile Construction Detail Officer – JCCI Motion to amend part of FY 13 LMIG Project from resurfacing 5.4 miles of Clarks Mill Road to widening 5.4 miles of Clarks Mill Road Motion to widen Clarks Mill from Avera to Hwy 88 and resurface the rest of Clarks Mill Road Commissioner Wayne Davis made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Intergovernmental Agreement Discussion – Hospital Authority Bill Easterlin, Hospital Authority Board Member, and Interim Hospital Administrator, Steve Widener, came before the board to request the Intergovernmental Agreement be signed and implemented. Commissioner Wayne Davis made a motion for the county attorney to confer with Bill Easterlin; re word the agreement and bring it back to the board expeditiously. Commissioner Gonice Davis seconded the motion. Discussion: The board expressed concern for the amount of money the hospital was requesting; which was $200,000 per year for five years. The vote passed unanimously. DFACS Board Appointment – G. Davis This item was tabled during the adoption of the agenda. (See adoption of agenda.) FY 14 LMIG Project List – Admin Commissioner New made a motion to have Jerry Brinson come down to give the exact figure on the cost of widening of Clarks Mill Road from HWY 88 to Avera. So the board will know exactly how much it is going to cost. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Gonice Davis wanted to know where the money would come from. Commissioner New explained the money for that portion of road from HWY 88 to Avera would come from the FY 14 LMIG. When the exact cost of widening that portion of road is determined, they can utilize half the funds for widening and the other half for paving. Commissioner Gonice Davis said the rest of the districts would want something for their roads in FY 15. Commissioner New explained the board would worry about that later and that right now they were trying to determine how to spend the funds for FY 14 LMIG. The vote passed with a vote of three to one. Chairman McGraw, Commissioners Wayne Davis, and New voted yes. Commissioner Gonice Davis voted no. NEW BUSINESS FY 14 Cooperative Agreement Renewal – Nutrition Commissioner Wayne Davis made a motion to approve the FY 14 Cooperative Agreement Renewal. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Solar Zoning Ordinance – Admin Commissioner Wayne Davis made a motion to adopt the Solar Zoning Ordinance. Commissioner Gonice Davis seconded the motion. The vote was unanimous. FY 13 Budget Amendments –Admin County Administrator, Adam Mestres, presented the following budget amendments for FY 14 General Fund Budget: To 5552-52-531230 County Agent Electricity $500.00 From 7220-64-531270 Building Inspector Gasoline $500.00 ---PAGE BREAK--- Commissioner New made a motion to approve the aforementioned budget amendments for the FY 14 General Fund Budget. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Armory Generator Replacement Discussion – Admin The county administrator presented information on replacing the generator at the armory. Chairman McGraw made a recommendation to table the replacement of the generator until the board can acquire more bids. This agenda item was tabled until the August Meeting. Backhoe Purchase Discussion – W, Davis Commissioner New made a motion for the county administrator to send out RFP’s (request for bids) on a backhoe for the road department. Commissioner Wayne Davis seconded the motion. The vote was unanimous. RFP for EMS Services Discussion – Admin This item was removed from the agenda by a unanimous vote. (See adoption of agenda.) Purchase of Public Safety Radios – Admin County Administrator, Adam Mestres, presented information on the purchase of portable radios. The break down on the radios is as follows: two radios—Code Enforcement; two portable radios—stock to replace radios being used at the courthouse for security purposes; six—fire stations. The radios for code enforcement and stock will be purchased via SPLOST. The six radios for the fire stations will be purchased via an EMA fund. The total for the radios will $7,999.50, none of the revenue will come from general funds. Commissioner Wayne Davis made a motion to approve the radio purchases. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items John Peebles commented on the paving and widening of Clarks Mill Road. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS CALL MEETING JULY 17, 2013 11:00 A.M. This was a call meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Commissioner Gonice Davis, Member; Commissioner New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman McGraw called the meeting to order. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. OLD BUSINESS Intergovernmental Agreement –Hospital Authority Commissioner New made a motion to accept the Intergovernmental Agreement from the Hospital Authority. Commissioner Gonice Davis seconded the motion. Discussion: Chairman McGraw noted the board has been trying to make a decision regarding the agreement for quite some time. He also noted the hospital is vital to the community and he wanted to do everything he could to help the hospital. He also spoke about some of the changes at the hospital, i.e. the emergency room will be under the management of local physicians. The motion was unanimous. NEW BUSINESS Set Tentative Millage Rage – Admin The county administrator presented information on the current millage rate which is 14.50 mills; .75 is allotted to the Economic Development and the remaining 13.75 is allotted to the county. The roll back millage rate based on the reassessment value is 14.739 up from the current rate of 14.5, which is a difference of .239. County Administrator Adam Mestres recommended the board approve a rate of 14.739 which is the roll back millage rate, with .75 of that designated to Economic Development. Commissioner New made a motion to accept the administrator’s recommendation. Commissioner Gonice Davis seconded the motion. The vote passed with Commissioners New; Gonice Davis; and Chairman McGraw voting yes. Commissioner Wayne Davis abstained from voting. ---PAGE BREAK--- Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous.