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JEFFERSON COUNTY COMMISSIONERS WORK SESSION MAY 3, 2006 8:30 A.M. The purpose of this meeting was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Johnny Davis, Member, Sidney Norton, Member, Gonice Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co, Administrator and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Commissioner Johnny Davis made a motion to adopt agenda. Commissioner New seconded with unanimous approval. Emory Bargeron, Jr. wanted to deed a road to the county. Ken Thomas, Road Superintendent, stated that there was a water problem on the road and suggested waiting until this problem was corrected before accepting road. Commissioner New made a motion to accept road after problem was corrected and approved by Ken Thomas and Jimmy Kitchens. Commissioner Johnny Davis seconded with unanimous approval. Mickey Moses gave update on House Bill 1313. Shady Oaks Road was discussed. After Discussion, Commissioner Johnny Davis made a motion to get all deeds currently signed checked by Attorney to see if they are within the legal means and see where the county stands. Commissioner Gonice Davis seconded with unanimous approval. Erosion and Sedimentation control issues were discussed. Animal Control facility was discussed. Commissioner Gonice Davis made a motion to table issue and bring back after more information is obtained. Commissioner New seconded with unanimous approval. Commissioner Norton made a motion to reappoint Lois Daniels to DFACS Board. Commissioner Johnny Davis seconded with unanimous approval. Commercial Property Tax Appeals were discussed. Commissioner New made a motion to waive first year only penalty and interest. Commissioner Johnny Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to change time of regular meeting on May 9 to 6:00 p.m. Commissioner Johnny Davis seconded with unanimous approval. Teresa Haythorn expressed some concerns about county residents having to go by planning and zoning regulations and out of county residents do not. She was informed ordinances and permits are in place and everyone should go by the rules. The board is working with Clerk of Court not to record deeds unless approved by planning & zoning. Renting of the Senior Citizens Building and Multi-Purpose Center are creating some problems. Commissioner Johnny Davis made a motion to take advice of County Attorney and establish a committee to work on contract for rental of buildings. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan gave County Administrator’s report. Commissioner Gonice Davis made a motion to adjourn regular meeting and go into executive session to discuss personnel and litigation. Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman H. G. Thomas New, Vice-Chairman Johnny Davis, Member Gonice Davis, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS ---PAGE BREAK--- REGULAR MEETING MAY 9, 2006 6:00 P.M. This was the regular scheduled meeting for the month of May. The time was changed to 6:00 p.m. due to a conflict with graduation. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Sidney Norton, Member, Gonice Davis, Member, Johnny Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner Gonice Davis opened meeting with prayer. Commissioner New made a motion to adopt agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to adopt minutes. Commissioner Gonice Davis seconded with unanimous approval. Reports were given by the following: William Rabun - Finance, Johnny Davis - Public Safety & Courts, Tommy New - Landfill & Environment, Gonice Davis - Public Works & JCCI, Sidney Norton - Human Resources, Paul Bryan - Co Administrator. Commissioner New made a motion to remove Commercial Property Tax from consent agenda. Commissioner Gonice Davis seconded with unanimous approval. The following items were on the consent agenda: Accept Road Emory Bargeron, Jr. (Approved by Ken Thomas), Shady Oaks Road (Check Currently Signed Deeds), Re-appoint Lois Daniels DFACS, Change Meeting Time May 9 to 6:00 p.m., Establish Committee Rental Contracts Senior Citizens & Multipurpose Center. Commissioner New made a motion to approve items on amended consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to add Commercial Property Tax to agenda under new business. Commissioner Johnny Davis seconded with unanimous approval. After discussion on Commercial Property Tax, Commissioner New stated his motion made at work session was not to waive penalty for one year. Commissioner New made a motion to waive penalty and interest on the last 3 years (one time only) on Commercial Property Tax Audit. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to adjourn regular meeting and go into executive session to discuss litigation. Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman H. G. Thomas New, Vice-Chairman Sidney Norton, Member Johnny Davis, Member Gonice Davis, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING MAY 30, 2006 8:30 A.M. The purpose of this meeting was to discuss fire trucks to be purchased with SPLOST funds. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Gonice Davis, Member, Sidney Norton, Member, Johnny Davis, Member, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Commissioner Rabun called meeting to order. Commissioner Gonice Davis opened meeting with prayer. Commissioner Johnny Davis made a motion to adopt agenda. Commissioner New seconded with unanimous approval. Paul Bryan explained how bids were handled. The 6 low bids were as follows: E-One - $1,620,912., Southern Fire - $1,777,360., Pierce - $1,761,940., KME - $1,829,432., Lafrance - $1,971,600., Smeal $1,835,760. Paul Bryan recommended accepting E-One bid of $1,620,912. with down payment of $560,000. due Jan. 1, 2007 and 24 payments of $46,624.50. Commissioner New asked who would be responsible for the payments if SPLOST does not ---PAGE BREAK--- generate enough to make payments. Paul Bryan informed him the money would be available for the payments. Commissioner Johnny Davis made a motion to accept bid of $1,620,912.00 total price from E-One for fire trucks. Commissioner Gonice Davis seconded. Voting in favor of motion Commissioners Rabun, Gonice Davis and Johnny Davis. Commissioners Norton and New abstained. Commissioner New asked for a revote on the motion. Chairman Rabun called for a revote on the motion. The motion passed with all 5 commissioners voting in favor of motion. Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded with unanimous approval. William Rabun, Chairman H. G. Thomas New, Vice-Chairman Johnny Davis, Member Gonice Davis, Member Sidney Norton, Member