Full Text
JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 4, 2012 8:30 A.M. The purpose of the meeting was to prepare the agenda for the June meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michal Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun welcomed guests and gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS FY 13 Budget Review County Administrator, Adam Mestres, reviewed the budget with the board explaining various line items in the budget. He explained the projected budget for FY 13 is $11,168,727. The reason for the increase is a proposed raise for the employees; an increase in the EMS Contract; an increase in the Tax Assessors’ office for servers that have to be updated; server in the county commissioner’s office; the clerk of court office need significant updates because of how reports have to be filed; and possible increase in the amount spent on road repairs. Commissioner Johnny Davis made a motion for the board to adjourn, briefly. Commissioner New seconded the motion. The vote was unanimous. Public Comments John Peebles stated he remembered Jenny Gordy, Tax Commissioner, saying she could place a hold on a person’s license plate if he/she did not pay their mobile home taxes. He wanted to know was it being done. Adam Mestres, County Administrator stated the tax commissioner was enforcing that rule at one time but was unsure if it was still being done. Mr. Peebles also questioned the board regarding the Board of Elections’ budget. Commissioner Wayne Davis made a motion to amend the agenda to add personnel. Commissioner New seconded motion. The vote was unanimous. Adjournment Commissioner Wayne Davis made a motion to adjourn the Work Session and go into Executive Session to discuss Personnel. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session No action taken. Commissioner New made a motion to adjourn Executive Session. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS FIRST READING OF BUDGET JUNE 12, 2012 6:30 P.M. The purpose of the meeting was to review the proposed budget for FY 2013. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michal Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order. County Administrator, Adam Mestres, reviewed the proposed budget and answered questions regarding the budget. ---PAGE BREAK--- Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 12, 2012 7:00 P.M This was the regular scheduled meeting for the month of June. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner New gave the invocation. Chairman Rabun welcomed the guests. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the May 2012 minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun gave the chairman’s report; Adam Mestres gave the administrator’s report. Carl Wagster, gave the ambulance report. Commissioner New made a motion to send out certified letters to everyone who has an outstanding balance at the landfill. Commissioner Wayne Davis seconded the motion. County Attorney, Michael Moses explained the item would have to be added to the agenda in order for the commissioners to vote on it. Commissioner Wayne Davis made a motion to add Commissioner New’s proposal to the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to forthwith send a letter to all customers stating if they become more than sixty days behind in their bill (landfill bill) they will be cut off and turned over to Magistrate Court unless they have made other arrangements with the county administrator. Commissioner Johnny Davis seconded the motion with the stipulation the letters are sent registered with a return receipt. The vote was unanimous. Consent Agenda There were no Consent Agenda items. OLD BUSINESS No Old Business. NEW BUSINESS Moreland Altobelli Contract County Administrator, Adam Mestres, presented the board the annual contract from Moreland Altobelli. Commissioner New made a motion to accept the contract from Moreland Altobelli. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner New stated Moreland Altobelli has a good working relationship with EPD. The vote was unanimous. iworQ Systems Permit Management/Code Enforcement Software County Administrator, Adam Mestres, presented information to the board regarding code enforcement software. The software is for permit management and code enforcement management. The software would allow for the electronic handling of business licenses and building permits. The cost of the software is listed below: ---PAGE BREAK--- The prices shown above and the set up fee being waived are good through June 29, 2012. Commissioner Wayne Davis made a motion to approve the iworQ Systems software for the Code Enforcement/Building Department. Commissioner New seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items John Peebles inquired about the contract the county entered into with Wireless Consultants approximately one year ago. He wanted to know if the company had been able to save the county money. County Administrator, Adam Mestres, stated he reviewed the bills and was able to save the county money without the help of the county. Adjournment Commissioner Johnny Dais made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 26, 2012 9:00 A.M. This meeting was held to give the final reading of the FY 12/13 budget and to discuss other matters. It was held at the Jefferson County Commissioner’s office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Glenise Dixon, Administrative Clerk. Chairman Rabun called the meeting to order and Commissioner Gonice Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS Final Reading of Budget County Administrator, Adam Mestres, gave the final reading of the FY 12/13 Budget. Mr. Mestres explained the preliminary budget was $11,168,727; the board wanted him to re-work it and that is what he did. At the first reading he presented a budget of $11,080,436.16. He presented at the final reading a bottom line budget of $10,976,586. He was able to reduce the budget by $192,141. In order to reduce the budget to below eleven million dollars the administrator researched other counties around us and found Jefferson County was overstaffed in the tax assessor’s office; therefore he opted to remove one of the employees from the tax assessor’s office to the building department rather than hire a new person for that office. The tax commissioner also opted to not fill a slot in her office which became vacant. Adopt the Budget The FY 12/13 Budget is listed below: Application Cost Billing Permit Management (Special County Discount thru 6/29/12) $2,148 $1,654 Per/year Code Enforcement (with above application thru 6/29/12 $2,148 $346 Per/Year TOTAL $2,000 Per/Year Additional Services Set up $500** One Time Cost ---PAGE BREAK--- Commissioner Gonice Davis made a motion to adopt the final budget of $10,976,586 for FY 12/13. Commissioner New seconded the motion. The vote was unanimous. Board of Elections Appointments Commissioner New made a motion to appoint Eugene Smith to the Board of Elections. Mr. Smith will complete the unexpired term of Michael Howard on the board, which concludes July 26, 2013. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to appoint Tyler Mahaffey to the Board of Elections. Mr. Mahaffey will complete the unexpired term of Dalton Dowdy on the board which concludes July 26, 2013. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Tommy New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous.