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JEFFERSON COUNTY COMMISSIONERS WORK SESSION FEBRUARY 3, 2020 7:00 P.M. The purpose of this meeting was to prepare the agenda for the February meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member: Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance; Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to amend the agenda by adding as item f, General Conversation on Security. Commissioner Wayne Davis seconded the motion the motion was unanimously approved. OLD BUSINESS Disc Golf Equipment The county administrator shared the following information regarding disc golf equipment for the disc golf course at the Ogeechee Crossing Park. Three bids were submitted and were reviewed by the county administrator; as reflected above the three bids were Disc Golf Association $21,596.18; DiscGolf Park $19,437.00; and Innova $15,900.00. The county administrator’s recommendation was DiscGolf Park at a cost of $19,437.00; while this is not the lowest bid, the tee signs included with Innova are made of plastic and do not include mounting poles. Commissioner Wayne Davis made a motion to accept the recommendation of the county administrator and approve for purchase the disc golf equipment from DiscGolf Park at a rate of $19,437.00. commissioner Gonice Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS Asphalt Roller The county administrator brought before the board the following information regarding an asphalt roller for purchase. He explained the county has spent $8,050 on an asphalt rental for the last twelve months for various reasons. The administrator secured three bids for an asphalt roller; the quotes are reflected below . ---PAGE BREAK--- He explained the purchase would eventually save the county money; the roller is a small one and can be placed on a trailer and pulled with a truck. The county administrator recommended the county purchase the new roller at a cost of $17,900. Commissioner New made a motion to accept the administrator’s recommendation and approve for purchase the new Bomag asphalt roller at a cost of $17,900. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Wayne said if they were going to purchase the roller, a small saw should be purchased as well, so that the old asphalt could be removed, and the new asphalt put down and rolled in. Commissioner New modified his motion to include the purchase of a small saw if they county did not already have one. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Landfill Cleanup Day and Tire Amnesty Event The county administrator shared the following email and cost estimate from Steven Green, one of the county’s certified landfill operators regarding cleanup day and tire amnesty day. According to the e-mail the Annual Landfill Cleanup/Tire Amnesty Day will be Saturday, May 9, 2020, with an alternate (rain) day as Saturday, May 16, 2020. Commissioner New made a motion to approve May 9, 2020 as Landfill Cleanup and Tire Amnesty Day, with May 16, 2020 as an alternate rain day. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Ogeechee Crossing Park Grant Update The county administrator shared the following cost estimate budget for site improvements at the Ogeechee Crossing Park. The projected budget is $1,198,000, with the state reimbursing the county approximately $900,000 (grant) of those funds. The tentative amount the county would spend is $84,190.87. The grant would allow the park to include the following amenities: a bathroom and pavilion at the Grange Road entrance; bathhouse, campsites, and restrooms at the T.E. Buchanan entrance and a classroom. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to accept the recommendation of the county administrator and move forward with the Ogeechee Crossing Park Grant. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner Gonice Davis said they needed to be sure they were obtaining the grant for the work. Commissioner New said they would not do any work until they received the grant. The motion was unanimously approved. Transit/Dialysis Services on Holidays The county administrator reviewed the 2020 employee holiday list in reference to the days the dialysis center is open. Krissa Livingston and a social worker from the Nephrology Centers of America-Louisville facility was in attendance at the meeting and shared concern regarding the lack of transportation on county holidays. Commissioner Wayne Davis made a motion to authorize the County Administrator, Adam Brett the Transit Director, Teresa Snider, and Krissa Livingston to work together in developing a schedule for transit during the holidays. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Abandoned Housing The county attorney and the chairman provided a briefing on the abandoned housing issue in the Rufus Wren Subdivision. Security Commissioner Johnny Davis and County Administrator, Adam Brett provided information on security issues, i.e., the discussion of security issues in open meetings. The county administrator referenced House Bill 784 in their security discussion. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on Agenda Items. Commissioner New made a motion to go into Executive Session to discuss land acquisition. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adjourn Executive Session and return to the regular meeting. Commissioner Johnny Davis seconded the motion. No action taken in Executive Session. Adjournment Commissioner Wayne Davis made a motion to adjourn the meeting. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman ---PAGE BREAK--- Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING FEBRUARY 11, 2020 7:00 P.M.` This was the regular meeting for the month of February. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Gonice Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The motion was unanimously approved. Reports The chairman gave his report, the county administrator gave his report, Building Department Clerk, Sandy Walden, gave the building department/code enforcement report; and Emergency Services Director, Jim Anderson, gave his report. EMS Director, Chad Parker, was absent. Consent Agenda Chairman McGraw read the Consent Agenda items; they are reflected below. Motion to accept the recommendation of the county administrator and approve for purchase the disc golf equipment from DiscGolf Park at a rate of $19,437.00 Motion to purchase the recommended Bomag asphalt roller for $17,900 Motion to approve May 9, 2020 as Annual Cleanup and Tire Amnesty Day Motion to move forward with the Ogeechee Crossing Park Grant Motion to authorize the county administrator, transit director and the dialysis center staff to coordinate transit drivers for the holidays Commissioner Wayne Davis made a motion to adopt/approve the Consent Agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Striping Project The county administrator presented the following list of roads for striping; the list included the road, the length of the road, and the total cost of striping the road. The board discussed the list at length. ---PAGE BREAK--- Two of the commissioners expressed concern for the condition of the roads and indicated perhaps the roads needed to be resurfaced; the other two commissioners expressed concern for the visibility on the roads and the need for striping. The chairman stated he would take some time and ride the roads to determine which was more feasible, striping or resurfacing. NEW BUSINESS Dirt Road Paving Project Bids The county administrator reviewed, with the board the bids received for the dirt road paving project. The bids received are listed here. The county administrator recommended the board select Middle Georgia Paving at a cost of $250,093.00. Commissioner Wayne Davis made a motion to approve Middle Georgia Paving for the dirt road paving project at a cost of $250,093 with funds from TIA. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Hazardous Mitigation Plan Resolution- Emergency Services Director, Jim Anderson reviewed the following Hazardous Mitigation Plan Resolution. ---PAGE BREAK--- Commissioner New made a motion to adopt/approve the Pre-Disaster Hazardous Mitigation Plan Resolution pending the county attorney’s review. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. FY 20 Mid-Year Budget Amendments The county administrator submitted and reviewed with the board the FY 19/20 mid-year budget amendments for approval. Commissioner Wayne Davis made a motion to adopt the FY 19/20 Mid-Year Budget Resolution. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Legislative Update The county administrator reviewed the following legislative updates. These updates were for informational purposes only. Again, this was for informational purposes only. Chairman McGraw received a letter from Jessica Hayes, the Deputy Chief of Staff/District Director from Congress Jody Hice’s office. The letter can be found in its entirety here. ---PAGE BREAK--- This was for informational purposes only. Hospital Administrator, Wendy Martin, provided an update on the status of the hospital. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Robert McNair asked questions of the hospital administrator. Commissioner Johnny Davis made a motion to go into executive session to discuss land acquisition. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner New made a motion to close the executive session and reconvene the regular meeting. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. No action taken. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member ---PAGE BREAK--- JEFFERSON COUNTY COMMISSIONERS CALLED MEETING FEBRUARY 19, 2020 10:00 A.M.` This was a called meeting to discuss the elections security. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order; Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. BUSINESS ITEMS Elections Security The county administrator informed the board, because of the new laws regarding elections the county would be required to install security (monitoring system) at the elections storage facility and various precincts. The county administrator recommended the board allow him and the chairman the authority to purchase the necessary monitoring equipment with a cap at $20,000. Commissioner New made a motion to authorize the county administrator and the chairman the authority to purchase the necessary monitoring equipment for elections security with costs not to exceed $20,000. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments Public Comments on Agenda Items There were no comments on agenda items. Commissioner Johnny Davis made a motion to go into executive session to discuss personnel. Commissioner Gonice Davis seconded the motion. Commissioner New made a motion to close the executive session and reconvene the regular meeting. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner New made a motion to reconvene the regular meeting. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. County Administrator, Adam Brett, submitted his letter of resignation to the board. Commissioner Wayne Davis made a motion to accept the county administrator’s letter of resignation with an effective date of May 23, 2020. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to start advertising for the position of county administrator. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member