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JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 2, 2008 8:30 A.M. The purpose of this work session was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Sidney Norton, Member, Tommy New, Member, Johnny Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb. Co. Clerk. Chairman Rabun called meeting to order. Commissioner New opened meeting with prayer. Commissioner New made a motion to adopt agenda. Commissioner Norton seconded with unanimous approval. Commissioner New made a motion to adopt Resolution Jefferson County Joint Pre-Disaster Mitigation Plan and put on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Ken Tomas presented a bid in the amount of $15,150.00 for a trailer to be used in emergencies. He wanted the trailer to be equipped with chain saws and other equipment to be used in emergencies. He was instructed to get another bid before regular meeting. Bids were opened on General Insurance. Bids opened were as follows: Ricketson Insurance, $237,512.00. ACCG $234,959.00 - $5,000 safety discount - approximately $20,000.00 return dividend, Bargeron Insurance $228,465.00 - alternate bid $202,664.00. The bids will be compared and recommendation will be made at the regular meeting. Commissioner Gonice Davis made a motion to put General Insurance on agenda at regular meeting. Commissioner Johnny Davis seconded with unanimous approval. Generator at 911 was discussed. The generator at 911 had some problems during the tornado. It was suggested that a switch be installed inside the 911 building that would start the generator. Commissioner Johnny Davis made a motion to install a switch inside the 911 building and put on consent agenda. Commissioner New seconded with unanimous approval. Commissioner New thanked the road department for the work after the storm. Commissioner New made a motion to pick up trees and debris caused by the storm for two more weeks only and put on consent agenda. Commissioner Johnny Davis seconded with unanimous approval. Paul Bryan announced a budget workshop would be held on June 9 for proposed FY 2008 / 2009 budget. Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman \ \ Johnny Davis, Member H. G. Thomas New, Member Sidney Norton, Member BUDGET WORKSHOP JUNE 9, 2008 9:00 A.M. This workshop was held to work on proposed FY 2008/2009 budget. Those present were as follows: William Rabun, Gonice Davis, Tommy New, Sidney Norton, Johnny Davis, Paul Bryan and Mary Lamb. Paul Bryan presented proposed FY 2008/2009 budget. He explained the changes from the last FY budget and answered question pertaining to the budget. JEFFERSON COUNTY COMMISSIONER REGULAR MEETING JUNE 10, 2008 ---PAGE BREAK--- 7:00 P.M. This was the regular scheduled meeting for the month of June. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Johnny Davis, Member, Tommy New, Member, Sidney Norton, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Commissioner Johnny Davis made a motion to adopt agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Norton made a motion to adopt minutes. Commissioner Johnny Davis seconded with unanimous approval. Committee and department reports were given. The following items were on the consent agenda: Jefferson County Joint Pre-Disaster Mitigation Plan, Install Generator Switch at 911 and Roadside Pick Up Storm Debris 2 Weeks. Commissioner New made a motion to approve items on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. General Insurance bids were discussed. The bids were as follows: Ricketson Ins. Agency $237,512.00 - Bargeron Ins. Agency Option 1 $201,644.00 Option 2 $228,465.00 - ACCG $243,959.00 minus $5,000.00 safety discount minus approximately $20,000.00 dividend. Paul Bryan stated ACCG has the best coverage and recommended renewing with ACCG for General Insurance. Commissioner Johnny Davis stated that he would like to have coverage with an agency within the county, but in the best interest of the taxpayers of the county he felt ACCG was the best choice. Commissioner Johnny Davis made a motion to renew General Insurance with ACCG. Commissioner Gonice Davis seconded. Voting yes were Commissioners Johnny Davis, Gonice Davis and Sidney Norton. Voting no were Commissioners Rabun and New. The motion carried. Paul Bryan presented budget amendments in the amount of $338,034. Commissioner New made a motion to adopt budget amendments. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to adjourn. Commissioner Norton seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Johnny Davis, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS BUDGET HEARING JUNE 26, 2008 8:45 A.M. This meeting was held to have the third and final hearing and adopt FY 2008 / 2009 budget. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Sidney Norton, Member, Johnny Davis, Member, Paul Bryan, Co. Administrator, and Bonnie Wells. Tommy New was absent. Paul Bryan gave report on budget for FY 2008 / 2009. He went over changes from FY 2007/2008 budget After discussion; Commissioner Johnny Davis made a motion to adopt FY 2008 / 2009 in the amount of $12,346,151.00. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to adjourn. Commissioner Johnny Davis seconded with unanimous approval. ---PAGE BREAK--- William Rabun, Chairman Gonice Davis, Vice-Chairman Johnny Davis, Member Sidney Norton, Member