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JEFFERSON COUNTY COMMISSIONERS WORK SESSION APRIL 5, 2010 8:30 A.M. The purpose of this meeting is to prepare the agenda for the regular meeting. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt agenda. Commissioner New seconded the motion. The vote was unanimous. Library Board Appointments-Matt Hodges & Johnny Davis Commissioner Wayne Davis made a motion to make nominations to the library board at the regular meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Recreation Board Appointments Commissioner Johnny Davis made a motion to table the Recreation Board appointments until the regular meeting. The board will consist of two members from each commission district and one at large member appointed by the Chairman. Commissioner New seconded the motion. The vote was unanimous. Bids for Bleachers in Gym Commissioner New made a motion to purchase and place on the Consent Agenda the double foot plank bleachers from BSN Sports at a cost of $11,069.94 per six. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Bids for Health Insurance Commissioner Wayne Davis made a motion to accept the administrator’s recommendation and cancel the request for bids for health insurance. Commissioner New seconded with discussion. Commissioner New did not want Blue Cross Blue Shield to be the only company the commission considered for health insurance. Commissioner New opposed the motion. The motion passed with Commissioners Rabun, Gonice Davis, Johnny Davis, and Wayne Davis voting yes. EMS Roof—Louisville Commissioner Wayne Davis made a motion to accept and place on the Consent Agenda the administrator’s request to wait until the next fiscal year to repair the roof at the EMS building. The administrator requested the repairs be placed on the budget for the upcoming fiscal year under the line item hospital. He stated he would meet with them and have the request in writing before it is placed in the budget for the new fiscal year. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Resolution to Adopt Records Management Policy Commissioner Johnny Davis made a motion to have the county attorney draw up a resolution to adopt records management policy. Commissioner Wayne Davis seconded the motion. The vote was unanimous. County Administrator Report County Administrator, Paul Bryan, gave his report and went over the calendar. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING APRIL 13, 2010 7:00 P.M. This was the regular scheduled meeting for the month of April. Those in attendance were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Johnny Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called meeting to order; Commissioner New gave invocation. Commissioner Johnny Davis made a motion to adopt the agenda; Commissioner Wayne Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt the minutes; Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed the guests. The commissioners decided to forego the reading of all the reports except the ambulance report which was given by Carl Wagster. The county administrator gave his report. Consent Agenda The Consent Agenda items were: Purchase of Bleachers for Gym at Recreation Department and The EMS Roof— Louisville. Commissioner Wayne Davis made a motion to adopt the Consent Agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Workers’ Compensation Commissioner Johnny Davis made a motion to amend the agenda by adding Workers’ Compensation to the agenda. Commissioner Wayne Davis seconded unanimously. There are unpaid bills on two employees that were incurred during the last three days of the county’s tenure with the now defunct Southeastern US Insurance Inc. Commissioner Wayne Davis made a motion for the county to pay the medical bills on the two employees. Commissioner Johnny Davis seconded the motion. The vote was unanimous. OLD BUSINESS Library Board Appointments Commissioner Wayne Davis appointed Janice Pilcher Dowdy to serve on the Library Board; Chairman Rabun appointed Commissioner Wayne Davis to the Library Board. Commissioner Johnny Davis made a motion to accept the appointments. Commissioner New seconded the motion. Commissioner Wayne Davis abstained from voting because he was appointed to the board. The motion passed with Commissioners Rabun, New, Gonice Davis, and Johnny Davis, voting yes. Recreation Board Appointments The Recreation Board Appointments were as follows: Commissioner Appointee Thomas New Shanie Haycraft William Rabun Pat Bell Wayne Davis John Peebles These members will join Marty Amerson, John Lewis, Rusty Logue, and Jeri Gardner. Commissioner Johnny Davis has an appointment but stated he needs to check the legality of appointing his choice. Commissioner Johnny Davis made a motion to accept the appointments. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Bids for Health Insurance Commissioner Tommy New made a motion to put the health insurance out to bid. Commissioner Gonice Davis seconded the motion. Commissioner Wayne Davis voted no; the motion passed with Commissioners Rabun, New, Gonice Davis, and Johnny Davis voting yes. Resolution to Adopt Records Management Policy Commissioner Wayne Davis made a motion to adopt a Records Management Policy. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS Resolution—Call for SPLOST Referendum Commissioner Johnny Davis made a motion to adopt the resolution calling for SPLOST Referendum. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Driveway Pipe Policy and Installation Policy Commissioner Gonice Davis made a motion to adopt the newly revised Driveway Pipe Policy and Installation Policy. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Wayne Davis made a motion to adjourn the regular meeting and go into executive session to discuss personnel; Commissioner Gonice Davis seconded the motion. The vote was unanimous. Executive Session ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adjourn executive session and go back into regular meeting and adjourn the regular meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS CALL MEETING APRIL 16, 2010 8:30 A.M. Those present were as follows: William Rabun, Chairman; Tommy New, Member; Wayne Davis, Member; Paul Bryan, County Administrator; and Bonnie Wells, County Clerk. Chairman Rabun Called meeting to order and gave invocation. Commissioner Gonice Davis made a motion to adopt the agenda; Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session Commissioner New made a motion to go into executive session to discuss personnel. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Resolution to Purchase Packer Commissioner Wayne Davis made a motion to adopt resolution to purchase two packers from Savannah based Savannah Forestry at a price of $21,000 each. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Johnny Davis made a motion to adjourn; Commissioner Wayne Davis seconded the motion. The vote was unanimous.