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JEFFERSON COUNTY COMMISSIONERS WORK SESSION FEBRUARY 1, 2010 8:30 A.M. The purpose of this meeting was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded with unanimous approval. OLD BUSINESS Regional Commission Broadband Roger Burge and Tom Jordan gave the board an update on the status of the Regional Commission Broadband project. NEW BUSINESS Drilling at Bridge Site—Lincoln Park Commissioner Wayne Davis made a motion to accept the contract to repair Lincoln Park Bridge and place on the Consent Agenda Commissioner Gonice Davis seconded with unanimous approval. Purchase of Two Roller Packers Commissioner Johnny Davis made a motion to place the purchase of two roller packers on the agenda for the Regular Meeting. Commissioner Wayne Davis seconded with unanimous approval. Purchase of Two Box Scrapers Commissioner Wayne Davis made a motion to place on the Consent Agenda the purchase of two box scrapers. Commissioner Johnny Davis seconded with unanimous approval. Air Sparge Remediation Reporting (Qore) Commissioner New made a motion to continue the existing contract with Qore and place on the Consent Agenda; Commissioner Gonice Davis seconded with unanimous approval. Speed Detection Device Permit for Jefferson County Commissioner New made a motion to accept and place on the Consent Agenda Georgia DOT’s Speed Detection Device Permit allowing the speed limit on a portion of State Route 4 and a portion of State Route 88 to increase from 55 mph to 65 mph. Commissioner Gonice Davis seconded with unanimous approval. Installation of Driveway Pipe Commissioner Wayne Davis made a motion to table discussion on the Driveway Pipe Policy until the Regular Meeting, allowing an opportunity to establish a written policy on the installation of driveway pipes. Commissioner Johnny Davis seconded with unanimous approval. County Administrator’s Report County Administrator, Paul Bryan, gave his report. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING FEBRUARY 11, 2010 7:00 P.M. This was the regular scheduled meeting for the month of February. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Wayne Davis, Member; County Administrator; Mickey Moses, County Attorney; Tommy New, Member; Johnny Davis, Member; Paul Bryan, County Administrator and Bonnie Wells, County Clerk. ---PAGE BREAK--- Chairman Rabun called the meeting to order; Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to amend and adopt the agenda, adding District Attorney, Hayward Altman; Commissioner Wayne Davis seconded with unanimous approval. Commissioner Wayne Davis made a motion to add Carl Wagster to the agenda to follow the reports; Commissioner New seconded with unanimous approval. Commissioner Gonice Davis made a motion to adopt the minutes; Commissioner Wayne Davis seconded with unanimous approval. Chairman Rabun welcomed guests. The commissioners decided to forgo the reading of the reports. Consent Agenda The Consent Agenda items were Drilling at Bridge Site Lincoln Park; Purchase of Two Box Scrapers; Air Sparge Remediation Reporting (Qore); and Speed Detection Device Permit for Jefferson County. Commissioner New made a motion to accept the Consent Agenda items. Commissioner Johnny Davis seconded with unanimous approval. OLD BUISINESS Installation of Driveway Pipe Commissioner Johnny Davis made a motion to accept the written Driveway Pipe Policy; Commissioner Wayne Davis seconded with unanimous approval. Purchase of Two Roller Packers Upon the recommendation of the County Administrator, Paul Bryan, Commissioner Johnny Davis made a motion to purchase the two roller packers from Savannah Forestry Equipment, LLC rather than the two from Blanchard Equipment. The roller packers from Blanchard were a total of $45,000.00 (includes freight); the packers from Savannah were a total of $42,000.00 (includes freight). Commissioner Gonice Davis seconded; the motion carried with three votes. Commissioner New and Chairman Rabun voted no. NEW BUSINESS Complete Count Update Alton Spells and Judy Jones, from the Census Complete Count Committee, and Jeffery Flournoy, Partnership Specialist, for Jefferson County gave an update on the work they are currently involved with regarding the 2010 Census. Hayward Altman—Victim Services Fund Commissioner New made a motion to transfer the funds in the Victim’s Assistance fund to the District Attorney’s office for the Victim’s Assistance Program administration. Commissioner Johnny Davis seconded with unanimous approval. Budget Amendments Commissioner Gonice Davis made a motion to adopt the budget amendments that were made by transferring $193,000.00 from Contingency to various departments to maintain a balanced budget. Commissioner Wayne Davis seconded with unanimous approval. Request Bids on Trash Trucks Commissioner Wayne Davis made a motion to authorizing County Administrator, Paul Bryan to solicit sealed bids for the purchase of trash trucks. Commissioner Johnny Davis seconded with unanimous approval. Adjournment Commissioner Johnny Davis made a motion to adjourn; Commissioner Gonice Davis seconded with unanimous approval. JEFFERSON COUNTY COMMISSIONERS CALL MEETING FEBRUARY 18, 2010 9:00 A.M. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; and Bonnie Wells, County Clerk. Tommy New, Member and Mickey Moses, County Attorney were absent. Chairman Rabun called meeting to order. Commissioner Johnny Davis gave invocation. ---PAGE BREAK--- Amend Agenda Commissioner Gonice Davis made a motion to amend the agenda by adding the county administrator’s report. Commissioner Wayne Davis seconded with unanimous approval. Adopt Agenda Commissioner Wayne Davis made a motion to adopt the agenda; Commissioner Gonice Davis seconded with unanimous approval. Chairman Rabun called meeting to order. Application for 2011 Funds—5311 Vans Commissioner Gonice Davis made a motion authorizing Chairman Rabun to sign the Application for 2011 Funds-5311 Vans. Commissioner Johnny Davis seconded with unanimous approval. 2011 SPLOST Commissioner Gonice Davis made a motion to change the SPLOST requirement to use for courthouse repairs. Commissioner Wayne Davis seconded with unanimous approval. Request For Appropriations Commissioner Gonice Davis made a motion authorizing County Administrator, Paul Bryan, to submit a congressional appropriations request to our legislative delegation for the upgrade and renovation of our courthouse in the amount of 3.5 million dollars and a request of $350,000.00 for the upgrade of our E-911 system. Commissioner Johnny Davis seconded with unanimous approval. Purchase of Accounting Program Commissioner Wayne Davis made a motion authorizing the purchase of updated accounting software for the administrative office as the current software is outdated and slow. The first year’s investment would be $17,500.00; the cost for each additional year is $5,000.00 for maintenance. Commissioner Johnny Davis seconded with unanimous approval. Victim’s Assistance Fund Not enough information on what can and can’t be done at this time; will discuss at a later date. Budget Amendments Commissioner Gonice Davis made a motion to adopt the budget amendments that were made by transferring $67,450.00 from Contingency to various departments to maintain a balanced budget. Commissioner Wayne Davis seconded with unanimous approval. Hotel Accommodations—Annual Conference Commissioner Johnny Davis made a motion for the commissioners to stay at the Hilton DeSoto for annual conference in April. Commissioner Gonice Davis seconded with unanimous approval. County Administrator’s Report Paul Bryan, the county administrator, gave his report on various matters. Adjournment Commissioner Johnny Davis made a motion to adjourn; Commissioner Wayne Davis seconded with unanimous approval.