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JEFFERSON COUNTY COMMISSIONERS WORK SESSION FEBRUARY 7, 2011 8:30 A.M. The purpose of the meeting was to prepare the agenda for the February meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Solid Waste Financial Policy Commissioner Johnny Davis made a motion to place the Solid Waste Financial Policy on the Regular Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. County Administrator, Paul Bryan will re word part of the policy by the Regular Meeting. Water and Sewer Rates Commissioner Wayne Davis made a motion to place on the Regular Agenda an increase in Jefferson County’s water and sewer rates on residential and commercial from $2.00 per gallon over 2,000 minimum to $2.50 per gallon over 2,000 minimum. Taps will go from $425.00 to $500.00. Commissioner New seconded the motion. The vote was unanimous. Butcher Pen Road Joint Resolution Commissioner Wayne Davis made a motion to adopt the Butcher Pen Road Joint (Jefferson & Warren Counties) Resolution and place on the Consent Agenda, as is if there are no changes made by Warren County. Commissioner New seconded the motion. The vote was unanimous. Election Board Housing Commissioner New made a motion to place on the Regular Agenda a decision as to where the Election Board and the voting machines would be housed. This would allow time for the Commission Board to ascertain where the Election Board can be housed; the facility would have to be secure and large enough for the Election Board to conduct meetings. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Moving of Louisville Voter Precinct Commissioner Johnny Davis made a motion to place on the Regular Agenda the Moving of Louisville Voter Precinct. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Speed Zone on Mennonite Church Road Commissioner New made a motion to place on the Regular Agenda, the possibility of placing a caution light on Mennonite Church Road at the Mennonite School. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Air Sparge Monitoring & Reporting/Avera Road Landfill Commissioner New made a motion to accept and place on the Consent Agenda the contract with S&ME for Air Sparge Monitoring & Reporting for the Avera Road Landfill. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny Davis, Member Charles Wayne Davis JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING FEBRUARY15, 2011 7:00 P.M. This was the regular scheduled meeting for the month of February. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Paul Bryan, County Administrator was absent. Chairman Rabun called the meeting to order. Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed the guests. The commissioners did not give the departmental reports.EMS Director, Carl Wagster, gave the ambulance report. County Administrator, Paul Bryan, gave the administrator’s report. Consent Agenda The Consent Agenda items were Butcher Pen Road Joint Resolution and Air Sparge Monitoring & Reporting/Avera Road Landfill. Commissioner New made a motion to adopt the Consent Agenda items. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Water and Sewer Rates Commissioner Wayne Davis made a motion to increase the Water and Sewer Rates according to the charts that have been previously provided. Commissioner New seconded the motion. The vote was unanimous. Contract on Installation of Lift Station Commissioner Johnny Davis made a motion to install a lift station at the US 1 By Pass location. The total cost of installation will be $61,712.25. J. Sasser will perform the welding on this project and Wes Goodwin, a licensed electrician, will do the electrical portion. Commissioner New seconded the motion. The vote was unanimous. Moving Louisville Voting Precinct Commissioner Johnny Davis made a motion to proceed with the moving of the Louisville Voting Precinct to the old jail, which is located on Green Street. Commissioner New seconded the motion. The vote was unanimous. Speed Zone for Mennonite Church Road Commissioner New made a motion to allow a flashing caution light at the Mennonite School on Mennonite Church Road. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Election Board Housing Commissioner Johnny Davis made a motion to have the Elections Board placed at the Old Jail on Green Street. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Solid Waste Financial Policy Commissioner Johnny Davis made a motion to accept the Solid Waste Financial Policy. Commissioner New seconded the motion. The vote was unanimous. NEW BUSINESS Mitchell Vaughn Mitchell Vaughn, a local business owner expressed concern regarding the dirt road where his business is located. ---PAGE BREAK--- Charles Washington Charles Washington, a local resident expressed concern regarding the “lack of support for residents in Wrens Quarters”. \ Meeting with Mayors Mayor Lester Hadden of Wrens was the first mayor to address the board. The other mayors in attendance were the Honorable Tommy Sheppard of Avera, the Honorable Hubert Jordan of Bartow, the Honorable June Rooks, Mayor of Stapleton, and the Honorable Dorothy Strowbridge, Council Member, from the City of Wadley. The mayors and council member expressed concern for cost of the inmate work details. Mayor Hubert Jordan suggested the work detail be allowed to work at least one day of the week without cost to the cities and towns. Commissioner Wayne Davis made a motion to amend the Agenda by adding Inmate Work Details—Not Charge Cities for Inmate Labor. Commissioner Johnny Davis seconded the motion. The vote failed to pass. Commissioners Wayne and Johnny Davis voted yes. Chairman Rabun and Commissioners New and Gonice Davis voted no. Moving E-911 Commissioner Johnny Davis made a motion to leave E-911 at the Law Enforcement Center with modifications and it will now come under the authority of the Jefferson County Board of Commissioners. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Creating of New Position Commissioner New made a motion to allow County Administrator, Paul Bryan an opportunity to develop a job description for E-911 Director/EMA Director. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Position Appointments Chairman Rabun decided to leave the board appointments and position appointments as they were. They are as follows: All committee appointments will remain the same as follows: Chairman - William Rabun Vice Chairman – Gonice Davis Finance - William Rabun Board and Department Responsibility Tax Assessor’ Board Tax Assessors Department Tax Commissioner SPLOST Committee LOST Negotiation Member of CSRA-RDC Liaison With Economic Development Authority Budget Development Budget Review Development and Maintenance of Finance Policy Development and Maintenance of Purchasing Policy Building Maintenance GASB – 34 Maintenance Capital Property Inventory and Maintenance Health Department Commissioner’s Representative Landfill – Land Use and the Environment - Tommy New William Rabun (Ex officio Member) Board and Department Responsibility Georgia EPD Old Landfill New Landfill Operations Solid Waste Management Plan Planning and Zoning Board Building Inspections Code Enforcement Comprehensive Planning CSRA RDC Planning Hazardous Waste Issues Sludge Issues Clean Air Act Issues Clean Water Act Issues Recreation Board Commissioner’s Board Appointment Public Works and CI - Gonice Davis William Rabun (Ex officio Member) ---PAGE BREAK--- Board and Department Responsibility Public Works Department Highway Stimulus Program Road Maintenance and Paving Projects Acquisition of Equipment Review Maintenance Program for All Equipment Correctional Institution Georgia Department of Corrections Georgia Department of Transportation County Shop Project Requests From Other Entities Public Safety and Courts - Johnny Davis William Rabun (Ex officio Member) Board and Department Responsibility Emergency Management Emergency Medical Services Emergency 911 Coroner Sheriff’s Department Probate Court Magistrate Court Superior Court State Court Solicitor General District Attorney Clerk of Clerk Indigent Defense Library Board Commissioner’s Representative Human Resources – Health – Welfare – Wayne Davis William Rabun (Ex officio Member) Board and Department Responsibility County’s Personnel Issues Employee Safety Program Employee Health Insurance Program Review and Maintenance of Employee Benefit Package Department of Family and Children’s Services Service Center Recreation Department Transit Senior Center Extension Service County Safety Program Over-site of County Wide Policies Water Department Position Appointments Mickey Moses – County Attorney Eugene Cunningham –Athletic Director Bonnie Wells – County Clerk Paul Bryan – County Administrator William Evans –Warden Murray Hadden – Public Works Director Marie Swint –Senior Center Director Ken Thomas – Public Works Director Sylvia Cobb – Transit Director Julie Nevils – Administrative Director-Recreation Lamar Baxley – EMA Director Authorizing Resolution—Title 49 Commissioner Wayne Davis made a motion to authorize Chairman Rabun to sign resolution – Title 49-Jefferson Transit. Commissioner Johnny Davis seconded the motion. The vote was unanimous. DHR Application Commissioner Wayne Davis made a motion authorizing the chairman’s signature on the DHR Application. Commissioner Johnny Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- Public Comments on Agenda Items Public Comments on Agenda Items were made by the following people: Carrie Brown Nancy Brown Dorothy Strowbridge Doretha Davis John Peeples Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice C. Davis, Vice-Chairman H. G. Thomas New, Member Johnny Davis, Member Charles Wayne Davis, Member