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JEFFERSON COUNTY COMMISSIONERS WORK SESSION DECEMBER 3, 2018 7:00 P.M. The purpose of this meeting was to prepare the agenda for the December meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman McGraw called the meeting to order and led the Pledge of Allegiance; Commissioner New gave the invocation. Commissioner New made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Veterans Plaza County Administrator, Adam Brett, gave an update on the Veterans Plaza project; he informed the board bids will be presented at the January Work Session. He also stated the Historical Society raised funds for the monuments, the total of which double their initial goal. New Business Dirt Road Paving The county administrator presented the following dirt roads for consideration on the paving list. This material was for informational purposes only. The county administrator stated he would move forward in securing bids and would tentatively have bids in February. Public Works/Landfill Tractor The county administrator presented the following bids on a tractor for the public works/landfill department; the bids were from Blanchard Equipment and Burke Truck and Tractor Company, Inc. The cost of the tractors, shown here, are $31,248 from Blanchard and $31,133 from Burke tractor; this cost is without the loader. ---PAGE BREAK--- Commissioner New stated the tractor would not be used specifically at the landfill but would be used in other departments as well. Commissioner Gonice Davis made a motion to accept the bid on the John Deere tractor from Blanchard Equipment Company, Inc. with funds from TIA (TSPLOST). Commissioner New seconded the motion. The motion was unanimously approved. Landfill Dozier Maintenance County Administrator, Adam Brett, presented the following maintenance agreement from Yancey Brothers on the dozier used at the county landfill. The agreement reflects a list of projected maintenance on the aforementioned dozier. Commissioner New made a motion to proceed with the maintenance agreement on the D6T XW Dozier; this dozier is used at the county’s landfill. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Language Access Plan – CDBG The county administrator presented a language access plan the county would have to adopt in order to receive funding from the Community Development Block Grant; this is a grant the county was awarded to renovate the training center on Clarks Mill Road. Commissioner Wayne Davis made a motion to approve the implementation of the Language Access Plan for the Community Development Block Grant. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Transit Procurement Policy The county administrator presented a procurement policy for the transit department which is required because of the county’s use of federal and state funding. Commissioner New made a motion to approve/adopt the Transit Procurement Policy. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. ---PAGE BREAK--- Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items No comments on agenda items. Executive Session No executive session. Adjournment Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING DECEMBER 11, 2018 7:00 P.M. This was the regular meeting for the month of December. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Dalton Dowdy, was absent; his partner Chris Dube served in his absence. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The motion was unanimously approved. Reports from Committees and Departments Chairman McGraw gave the chairman’s report; County Administrator Adam Brett gave the administrator’s report. Chief Appraiser Louisa Pennington gave the tax assessor’s report; EMS Director, Chad Parker, gave the EMS report; Sandy Walden gave the code enforcement report in Code Enforcement Officer/Building Inspector Jimmy Kitchens’ absence; and Emergency Services Director, Jim Anderson, gave the 911 and county fire department report. Commissioner Johnny Davis shared with the board information from the recent board of managers meetings he attended as he is the Second Vice-President of the ACCG Board of Managers. ---PAGE BREAK--- Consent Agenda Chairman McGraw read the Consent Agenda items. Motion to approve purchase of John Deere tractor from Blanchard Equipment from TIA Funds Motion to approve the Jefferson County Language Access Plan Motion to approve Jefferson Transit Procurement Policy Commissioner Johnny Davis made a motion to approve the Consent Agenda. Commissioner New seconded the motion. The motion was unanimously approved. OLD BUSINESS Landfill Dozier Maintenance This item was approved at the work session, but because of an error it was removed from the Consent Agenda for re-discussion. The agreement is shown below. Commissioner New made a motion to approve the maintenance agreement for the D6T XW Dozier at the county landfill. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS FY 18 Budget Amendment The county administrator presented the following budget amendments. Commissioner Wayne Davis made a motion to approve the aforementioned FY 18 Budget Amendments. Commissioner New seconded the motion. The motion was unanimously approved. Hazardous Waste Trust Fund (HWTF) Resolution The county administrator presented the following Hazardous Waste Trust Fund Resolution for approval. This resolution allows the county a reimbursement for monies used to maintain the old landfill on Avera Road. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt/approve the Hazardous Waste Trust Fund Resolution. Commissioner New seconded the motion. The motion was unanimously approved. Landfill Revenue The county administrator presented information to the board regarding the prospect of additional revenue at the county landfill by allowing garbage from outside the county. The information below reflects the information shared. ---PAGE BREAK--- After much discussion and review, Chris Dube of the law firm Dube & Dowdy, recommended the board review the ordinance before rendering a decision. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items No public comments on agenda items. Executive Session No Executive Session items. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member