Full Text
JEFFERSON COUNTY COMMISSIONERS WORK SESSION NOVEMBER 7, 2011 8:30 A.M. The purpose of the meeting was to prepare the agenda for the November meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Michael Moses, was absent Chairman Rabun welcomed guests; Commissioner Gonice Davis gave the invocation. OLD BUSINESS Recommend Purchase of Emergency Dispatch System There were two bids submitted for the Emergency Dispatch System. The bids were as follows: Priority Dispatch-- $37,171.99; Powerphone--$44,394.00. Based on the recommendation of the E-911 Advisory Board, Commissioner Wayne Davis made a motion to accept the bid of $37,171.99 from Priority Dispatch. Part of the money will come from SPLOST ($27,300) and the balance will be paid from the E-911 Wireless Fund. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Consent Agenda) Status of Radio System Adam Mestres, E-911/EMA Director presented the board with an update on the status of the radio system. He stated the system would be implemented in February if all goes well. Wadley Tower Rental County Administrator, Paul Bryan presented information on the contract for the Wadley Tower Rental. Commissioner Wayne Davis made a motion to enter into a rental contract with J. Kenneth Cox for the tower located in Wadley for a rental fee of $905 per month. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Consent Agenda) NEW BUSINESS Recommend Sale of Forestry Unit on Old US 1 Commissioner New stated the owners of the property were deceased and had no known next of kin. Commissioner Wayne Davis suggested the county attorney file a quit claim deed for the property. Commissioner New made a motion to table the sale of the forestry unit on U S 1 until the regular meeting allowing Michael Moses, the county attorney, an opportunity to render a request for a quit claim deed. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) ---PAGE BREAK--- Recommendation to Apply for CDBG for Housing—Rufus Wren Subdivision Commissioner Johnny Davis made a motion to amend the agenda by moving “Recommendation to Apply for CDBG for Housing –Rufus Wren Subdivision” to the end of the agenda. Commissioner Wayne Davis seconded with unanimous approval. Replace Handrail and Balustrades on Front of Courthouse The board received two bids for replacing the handrail and balustrades on the front of the courthouse. The bids were as follows: Watson Construction Company--$9,120; B. A. Johnson Construction--$8,250. Commissioner Johnny Davis made a motion to accept and place on the Regular Agenda, the contract from B. A. Johnson Construction for $8,250 in the replacing of the handrail and balustrades at the courthouse. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Regular Agenda) Kings Mill Commerce Park Recommendation to Contract with G. Ben Turnipseed—Final Design and Engineering of Infrastructure Commissioner Wayne Davis made a motion to accept the Development Authority’s recommendation to contract with G. Ben Turnipseed Engineers, Inc. to render the final design and engineering of the infrastructure of Kings Mill Commerce Park. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) Recommendation to Contract with Allen-Smith to Administer Grants Commissioner New made a motion to contract with Allen-Smith to administer the following grants: EIP---$500,000 One Georgia--$500,000 EDA--$1,000,000 Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) Zone Property to M1-M2 Commissioner Wayne Davis made a motion to zone property at Kings Mill Commerce Park to M1-M2. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) ADA Grievance Policy County Administrator, Paul Bryan, explained an Americans with Disabilities Act (ADA) Grievance Policy should have been adopted in 1993; however the process was never completed. Each county receiving funds from DOT is mandated by the state to implement an ADA Grievance Policy and have in place an ADA Transition Plan. Commissioner New made a motion to adopt an Americans with Disabilities Act (ADA) Grievance Policy. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) Review Bids—Detail Officer’s Truck (Hobbs) The board received sealed bids on a truck for one of the detail officers. The bids were as follows: Commissioner Johnny Davis made a motion to allow the administrator to review the bids and bring recommendations back to the regular meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Regular Agenda) Tax Assessor Board Appointment—Hazel Toliver Commissioner Gonice Davis made a motion to re appoint Hazel Toliver to the Tax Assessor Board. Mrs. Toliver’s new term will start January 1, 2012 and end December 31, 2014. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Consent Agenda) Gus Purdue Road ---PAGE BREAK--- County Administrator, Paul Bryan gave a status report on Gus Purdue Road. Ken Thomas, Road Superintendent, stated the tentative date to start repairing the road would be four days after this meeting, as they were awaiting the telephone company to perform a locate. Budget Amendments County Administrator, Paul Bryan, reviewed the budget amendments. The administrator will check with the auditors to ascertain if an item (fuel card system) in the budget amendments can be purchased with SPLOST funds. Commissioner New made a motion to table the budget amendments until the Regular Meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) Employee Gift certificates Commissioner New made a motion to approve $50 gift certificates for county employees. The total cost will be $8,000 for 160 employees. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Consent Agenda) Employee Recognition Luncheon Commissioner Johnny Davis made a motion to have the employee’s recognition luncheon on December 9, 2011. There are a total of eighteen employees. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Consent Agenda) Re-drawing District Lines County Administrator, Paul Bryan, stated the school board has agreed to have their district lines the same as the county’s; he also stated the county attorney had placed a call to the Secretary of State’s office to ascertain a tentative date for them to attend a meeting to redraw the lines. Commissioner Wayne Davis made a motion to place on the Regular Agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Regular Agenda) Recommendation to Apply for CDBG for Housing—Rufus Wren Subdivision Ann Floyd of the Central Savannah River Area Regional Commission (CSRARC), presented information to the board on the Community Development Block Grant (CDBG) for Wrens Quarters (Rufus Wren Subdivision). Commissioner Johnny Davis made a motion to proceed with grant. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Regular Agenda) Public Comments on Agenda Items Mrs. Carrie Brown thanked the board for the help bestowed upon the citizens of Rufus Wren Subdivision by the board. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. Executive Session Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS THIRD PUBLIC HEARING NOVEMBER 7, 2011 9:30 A.M. The purpose of this hearing was to review the Abandoned Houses Ordinances. The meeting was held at the Jefferson County Commissioner’s Office. ---PAGE BREAK--- Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; H. G. Thomas New, Member; Johnny Davis, Member; Charles W. Davis, Member; Paul Bryan, County Administrator; and Bonnie Wells, County Clerk. Michael Moses, County Attorney, was absent. Chairman Rabun called the hearing to order NEW BUSINESS Abandoned Houses Ordinances County Administrator, Paul Bryan, reviewed the Abandoned Houses Ordinance and asked questions. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS FIRST PUBLIC HEARING NOVEMBER 7, 2011 9:45 A.M. The purpose of this hearing was to review the Beer and Wine Ordinances. The meeting was held at the Jefferson County Commissioner’s Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; H. G. Thomas New, Member; Johnny Davis, Member; Charles W. Davis, Member; Paul Bryan, County Administrator; and Bonnie Wells, County Clerk. Michael Moses, County Attorney, was absent. Chairman Rabun called the hearing to order NEW BUSINESS Beer and Wine Ordinances County Administrator, Paul Bryan, reviewed the Beer and Wine Ordinance and asked questions. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. Attest: ---PAGE BREAK--- County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING NOVEMBER 15, 2011 7:00 P.M. This was the regular scheduled meeting for the month of November. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Tommy New, Member; Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order. Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to amend and adopt the minutes from the October meeting. The amendment was to change the October 2011 minutes to reflect Mr. Bryan is retiring rather than resigning from his position as county administrator. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed guests and decided to forgo the reading of the reports. County Administrator, Paul Bryan, gave the administrator’s report and reviewed the calendar for November and December. Consent Agenda The Consent Agenda items were: Recommended Purchase of Emergency Dispatch System, Wadley Tower Rental, Recommendation to Contract with G Ben Turnipseed, Recommendation to Contract with Allen-Smith, Zone Property to M1-M2, ADA Grievance Policy, Tax Assessor Board Appointment, Employee Gift Certificates, and Employee Recognition Luncheon. Commissioner Wayne Davis made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Recommend Sale of Forestry Unit on Old U S 1 Commissioner New made a motion to advertise the property to ensure there are no liens or codicils on the deed; if there are the board would cease plans to sell. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Replace Handrail and Balustrades on Front of Courthouse The board received two bids for the replacing of the handrail and the balustrades on front of the courthouse. The bids were as follows: Watson Construction Company--$9,120; B. A. Johnson Construction--$8,250. Commissioner New made a motion to accept the bid from B. A. Johnson Construction as they would be able to replicate the handrails and balustrades exactly like the ones they are replacing. Commissioner Gonice Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- Review Bids Detail Officer’s Truck—Hobbs The county received bids on a pickup truck for a detail, the bids are as follows: Commissioner Wayne Davis made a motion to accept the bid from Brannen Ford for 2012 Ford F350, 4x4, automatic, V-8 gas, no bed, new, crew cab, for $28, 048 with six to eight weeks for delivery. Commissioner New seconded the motion. The vote was unanimous. Budget Amendments County Administrator, Paul Bryan, reviewed the budget amendments. They were as follows: TO 100-5540-56-542200 2,975 Transit-Vehicles County Share New Van 100-3920-54-523200 2,285 EMA-Communications Code Red System 100-3420-48-542500 13,778 PWC-Equipment Fuel Card System 100-1512-40-521200 6,900 Admin-Professional Municipal Code 100-1512-40-521300 5,200 Admin-Technical RDA Support 100-1512-40-523400 2,800 Admin-Printing & Binding Personnel Policy Handbooks 100-4900-71-523610 3,905 Shop-Penalties Fine-Landfill Cleanup 37,843 FROM 100-1512-60-579000 37,843 Contingency (Balance Remaining $212,157) INCREASE EXPENDITURE BUDGET 100-3323-42-542200 21,679 Sheriff-Vehicles Patrol Car Accident 100-3420-48-521010 75,471 PWC-Inmate Medical 3 Inmates Medical Bills 97,150 INCREASE REVENUE BUDGET 100-383000 16,572 Reimbursement- Damaged Property (Insurance 100-389021 5,107 Jail Commissary 100-383001 75,471 Reimbursement-Inmate Medical 97,150 Commissioner New made a motion to accept the budget amendments. Commissioner Gonice Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- Re-drawing District Lines County Attorney, Michael Moses, reviewed information on re-drawing district lines for the commission districts; he stated the school board wanted their district lines to continue to coincide with the commissioner’s district lines. Commissioner Wayne Davis’ district (district three) increased and Commissioner Gonice Davis’ district (district one) decreased. The commissioners, along with the school board will travel to Atlanta December 7, 2011 (10:00 A.M.) to attend a meeting to redraw the district lines. Recommendation to Apply for CDBG for Housing—Rufus Wren Subdivision Commissioner Johnny Davis made a motion to allow the CSRA RC (Central Savannah River Area Regional Commission) to proceed with the CDBG (Community Development Block Grant) application to improve housing in the Rufus Wren Subdivision (Wrens Quarters). Commissioner Gonice Davis seconded the motion. The vote was unanimous. Adoption of the Abandoned House Ordinance County Administrator, Paul Bryan, recommended the chairman designate a public official that would go out and inspect any violations that may occur. Commissioner Wayne Davis made a motion to allow Chairman Rabun to speak with the public official before the board adopts the Abandoned House Ordinance. Commissioner Johnny Davis seconded the motion. Commissioner Wayne Davis amended his motion; the amended motion is to adopt the Abandoned House Ordinance with the stipulation that someone would be appointed later. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Combining Board of Elections and Registrar Budget Commissioner Johnny Davis made a motion to combine the Board of Elections’ budget with the Registrar’s budget. Commissioner Wayne Davis seconded the motion. Discussion—Commissioner New asked was the school board going to help pay for this. The county administrator stated the school board had nothing to do with the combining of the two budgets. The vote was unanimous. Installation of Guard Rails on Lincoln Park Bridge Commissioner Gonice Davis made a motion to approve the purchase and installation of guard rails on Lincoln Park Bridge at a cost of $20,287.50, which would come out of SPLOST. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Recommendation to Purchase Radio Consoles E-911/EMA Director, Adam Mestres, presented the board with the recommendations from the E-911 Advisory Board for the Radio Console. The recommendation of the Advisory Board was to move forward with Macon Communications for a cost of $147,156.80; with $100,000 coming from DOJ Grant; $21,944 from SPLOST; and the remaining balance of $25,219 from E-911 Wireless Fund. Commissioner Wayne Davis made a motion to accept the recommendation of the Advisory Board. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Purchase Sheriff Vehicle and Radios The board received bids for the purchase of three vehicles for the sheriff’s department from Brannen Motor Company. The bids are listed below: Make & Model Price 2011 Chevy Tahoe $26,999 2011 Chevy Caprice Police Sedan $26,410 2013 Ford Interceptor Utility Vehicle $27,652 2013Ford Interceptor Sedan $27,600 The sheriff wishes to purchase three Chevrolet vehicles for his department. The county would purchase the Tahoe and one set of associated safety equipment from West Chatham Warning Devices at a cost of $5,636; for which the sheriff would reimburse the county. The two Chevy Caprice Sedans will be purchased with funds from SPLOST. Commissioner Johnny Davis made a motion to accept the sheriff’s proposal of purchasing one Chevrolet Tahoe and two Chevrolet Caprice Sedans. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Request Bids to Upgrade Floor Joists and Wiring in Basement of Courthouse Commissioner New made a motion which would allow the county administrator to solicit bids to upgrade the floor joists and the wiring in the basement at the courthouse. Discussion—Commissioner Gonice Davis asked if we had to wait for SPLOST to build back up. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items ---PAGE BREAK--- Chairman Rabun thanked Mrs. Carrie Brown and Mr. George Cooper for the work they have done in the Rufus Wren Subdivision. He stated there is a marked improvement in the community, it looks very good. Mrs. Dorethea Davis commended the road department on the work they have done on Hobbs Road. Adjournment Commissioner New made a motion to adjourn and go into Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session Personnel.—Commissioner New made a motion to adjourn Executive Session and proceed with Regular Meeting. Commissioner Gonice Davis seconded. The vote was unanimous. Commissioner New made a motion to promote Adam Mestres to the position of County Administrator with a six month probation period and within a reasonable time we advertise for a 911 Director. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Attest: County Clerk William Rabun, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny Davis, Member Charles W. Davis, Member