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JEFFERSON COUNTY COMMISSIONERS WORK SESSION NOVEMBER 4, 2013 8:30 A.M. The purpose of the meeting was to prepare the agenda for the November meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Michael Moses, was absent. Chairman McGraw called meeting to order and welcomed guests and asked that everyone remember the Irwin Family in their thoughts and prayers. The Irwins lost their daughter Heather in a car accident on October 31, 2013. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS NEW BUSINESS Civil War Heritage Trail Marker – Admin County Administrator Adam Mestres presented to the board, a letter, from Jean Price-Garland of Whitfield County. The letter stated Whitfield County Georgia is a sponsor of the Atlanta Campaign & March to the Sea Heritage Trails, GDOT P.I. #0002377. As sponsor for this project they, along with the Georgia Department of Transportation and Georgia Civil War Heritage Trails, Inc. (www.CivilWarHeritageTrails.org), are requesting permission for a temporary Right of Entry to the Jefferson County property at Buchanan Road at the Ogeechee River for the purpose of installing and maintaining historical signage related to this project, and for public access in order to view said signage. A copy of the proposed site plan improvement is shown below: Commissioner New made a motion to do the pad and the marker at the aforementioned property; then at the first of the year put in some trails and have supervised walks. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Gonice Davis said the only thing he would suggest is to follow Commissioner Wayne Davis’ recommendation of building trails on the property. Commissioner New said part of the property is a hayfield located on GA HWY 171; sell the hayfield to a private individual and utilize the money from the sale of the hayfield to build walking trails, “because nobody wants to go out and sit in a hayfield”. Commissioner Johnny Davis asked if it were the area where the commissioners had considered placing a Walking Trail at one time. Lil Easterlin, President of Jefferson County Chamber of Commerce, stated that it was in fact the same piece of property. Mrs. Easterlin stated if ---PAGE BREAK--- the hayfields on HWY 171 were sold the only access to the property would be on Buchanan Road. The vote was unanimous. Rebrand for Senior Center – Admin/T. Bennett The Senior Center Director, Tammie Bennett, brought before the board her ideas regarding the name change for the Senior Center. Ms. Bennett stated the grand opening committee suggested the name be changed to Jefferson County Leisure Center. Commissioner Wayne Davis made a motion to accept Ms. Bennett’s recommendation for the name change. Commissioner Johnny Davis seconded the motion. The vote was unanimous. County-Wide Projects Update Discussion Admin County Administrator, Adam Mestres, presented updates on various county projects. Scheduled Public Comments There were no scheduled public comments Public Comments on Agenda Items Lil Easterlin, President Jefferson County Chamber of Commerce, commented on the opening at the Jefferson County Leisure Center. Adjournment Commissioner New made a motion to go into Executive Session to discuss personnel. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session Commissioner Johnny Davis made a motion to adjourn Executive Session and go back into the Regular Meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. No Action taken. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING NOVEMBER 15, 2013 7:00 P.M. This was the regular scheduled meeting for the month of November. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman McGraw presented the Chairman’s Report. County Administrator, Adam Mestres, presented the Administrator’s Report; Carl Wagster presented the EMS Report; Jimmy Kitchens, Code Enforcement/ Building Inspector, presented the Code Enforcement Report; and James Anderson, EMA, E-911 Director, presented the E-911 Report. County Administrator, Adam Mestres, took a moment to report James (Jim) Anderson’s appointment as the Regional Six Chairperson of the Emergency Management Association. Chairman McGraw commended the fire departments on a job well done at a recent accident on U S 1. Consent Agenda The Consent Agenda items were: Motion to proceed with the Civil War Heritage Trail Marker Motion to rebrand (rename) the Senior Center Commissioner Wayne Davis made a motion to adopt the Consent Agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- OLD BUSINESS No Old Business items. NEW BUSINESS Employee Recognition Luncheon Date – Admin Commissioner New made a motion to have the Employee Recognition Luncheon at Fosters December 2, 2013 at 12:00 p.m. This luncheon is held annually to recognize employees who have reached milestone anniversaries, i.e. five years, ten years, fifteen years, etc. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Roads Paving Project Discussion – J. Davis Commissioner Johnny Davis presented information regarding various county roads in his district (two). Commissioner Johnny Davis made a motion to get a consensus of the roads from each commissioner and prioritize the roads in each district. Once they have obtained a general idea of the cost of the roads, the commission as a whole can prioritize the list. Commissioner New seconded the motion. The vote was unanimous. Timber Ordinance Amendment Discussion – T. New Commissioner New presented information regarding an amendment to the Timber Ordinance. He stated the the size of the signs posted by loggers should be 4 x 4. Commissioner New made a motion to proceed with the amendment to the timber ordinance. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Mrs. Carrie Brown asked about the Abandoned Housing Ordinance. A representative from Congressman Paul Broun’s office stopped in at the meeting as well as Diane Evans, candidate for House District 127. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS CALL MEETING NOVEMBER 27, 2013 8:30 A.M. The purpose of the meeting was to award a paving contract. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. Commissioner Johnny Davis and County Attorney, Michael Moses, were absent. Chairman McGraw called the meeting to order. Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. NEW BUSINESS Award Contract for Paving – Amelia Lane Project There was a bid opening for the Amelia Lane Project held November 19, 2013. The companies submitting a bid were C & H Paving, Inc. of Thomson, Georgia; Reeves Construction Company of Augusta, Georgia; Blair Construction, Inc. of Evans, Georgia; and Sikes Brothers, Inc. of Metter, Georgia. The request for proposal asked for a bid on asphalt and triple surface treatment. Reeves Construction and Blair Construction did not submit a bid for triple surface treatment. C & H Paving submitted the lowest bid of $155,345.70 for asphalt and $100,292.50 for triple surface treatment. The bid tabulation for is listed on below: ---PAGE BREAK--- ---PAGE BREAK--- Mr. Kenneth Green from G. Ben Turnipseed Engineers, Inc. recommended the contract for paving be awarded to C & H Paving, Inc. Commissioner Wayne Davis made a motion to award the contract to C & H Paving for $155,345.70 and further authorize the chairman and/or the county administrator to execute any contracts or documents related to this award. Commissioner New seconded the motion. Discussion: Commissioner New asked Mr. Green why he decided to go with asphalt rather than triple surface. Mr. Green stated asphalt would give a better surface and would be easier to repair. Chairman McGraw asked Mr. Green to explain the difference in the asphalt and triple surface. Mr. Green stated the base price asphalt was the thickness of asphalt and roll compacting, triple surface was what you do to save money and was typically used on long rural roads and asphalt. Triple surface was noisier, rougher, and cheaper. Commissioner Gonice Davis commented Greens Old Mill was triple surfaced and the road was in now in need of repair. Commissioner Wayne Davis said he was pushing for asphalt but after talking to contractors he realized triple surface season generally ends in October. Commissioner New stated he likes asphalt too, but D Ponder Road had triple surface and was done in the 70’s and has lasted a long time. He said it looked like the road was being paved for $50,000 per mile. Mr. Green said the asphalt prices were good the prices are reduced. Commissioner New asked Mr. Green if there was any way he could give him the cost of the asphalt. Commissioner New also said it would have been ---PAGE BREAK--- advantageous to the county if they had purchased their own asphalt plant when the state was closing them. The vote was unanimous. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous.