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JEFFERSON COUNTY COMMISSIONERS WORK SESSION APRIL 1, 2019 7:00 P.M. The purpose of this meeting was to prepare the agenda for the April meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member: Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance; Commissioner Gonice Davis gave the invocation. Commissioner New made a motion to amend and adopt the agenda. The amendments were to add the Old Jail on The Courthouse Square to NEW BUSINESS, item d and City of Louisville Fire Truck as NEW BUSINESS item g. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Personnel Policy The county administrator presented Section 12.10 (Voluntary Leave Transfer Program) of the revised personnel policy for review by the board. The county administrator recommended the board adopt the personnel policy minus the aforementioned section. ---PAGE BREAK--- Commissioner New made a motion to adopt the revised changes to the personnel policy minus Section 12.10 (Voluntary Leave Transfer Program). Commissioner Wayne Davis seconded the motion. Discussion: The administrator explained an hourly employee can donate to the leave bank, so that another employee who has exhausted all leave time can apply for time from the bank via a five person committee, made up of the county clerk, the county administrator, a commissioner, an hourly employee, and a department head. He stated there are limits to how much can be received within a twelve-month time period. Commissioner Wayne Davis had reservations regarding the bank as far as the bank being detrimental to the county. The county administrator assured Commissioner Davis he spoke with a legal representative from the ACCG and they knew of no reason the county could not proceed with the leave bank. Commissioner Gonice Davis ascertained, only hourly employees could contribute, and request leave from the bank; which was an accurate assessment. Commissioner Wayne Davis wanted to know if the employees had to sign up ahead of time in order to be in the bank. The administrator explained the employees did not. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted to adopt the changes. Commissioner New voted no. City of Thomson Inmate Detail Contract The county administrator presented the City of Thomson Inmate Detail Contract. The administrator explained this contract was identical to the contract Jefferson County has with McDuffie County regarding an inmate detail. The only difference between the two contracts is the time limit. The contract proposed contract with the City of Thomson is for two years; the contract can be seen here in its entirety. The chairman said he spoke with Mayor Kenneth Usry and the mayor expressed an interest in having a two year contract. ---PAGE BREAK--- The board discussed the contract with the City of Thomson at length; Commissioner New made a motion to approve an inmate detail contract with the City of Thomson for a term of two years. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS TIA (Transportation Investment Act) Resolution of Support The county administrator presented the following TIA Resolution of Support for adoption by the board; the resolution is shown here in its entirety. Commissioner Wayne Davis made a motion to adopt the TIA (Transportation Investment Act) Resolution of Support. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Sweeper Machine The county administrator presented the following quotes for the purchase of a sweeper and the rental of a sweeper. The cost of a sweeper is $27,500; the cost to rent is $56.33 per hour or $2,231 per month. The bids are as follows: ---PAGE BREAK--- Commissioner New made a motion to table the item until Tuesday night’s regular meeting, as the public works director was not in attendance. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Easement at Law Enforcement Center The county administrator presented the following easement at the law enforcement center which would allow Pineland to cut shrubbery, etc. along the right of way to install cable. The easement and an aerial view of the aforementioned property can be seen on the next page. Commissioner Johnny Davis made a motion to table the item to allow the county attorney to review the easement and add “protection” for the county. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Courthouse Front Porch Balusters and Old Jail The county administrator presented the following bids for the replacement/repair of the balusters on the courthouse. Heritage Siding, Inc., a local company presented a bid in the amount of $10,700.00; B. A. Johnson Construction Company, LLC presented a bid in the amount of $14,250.00. The county administrator and the chairman recommended the board accept the bid from Heritage Siding, Inc. Commissioner Johnny Davis made a motion to accept the recommendation of the administrator and the chairman by allowing Heritage Siding, Inc. to complete the work at the courthouse with funds from SPLOST. ---PAGE BREAK--- The motion did not receive a second; after much discussion, the board opted to have Mr. Giesbrecht of Heritage Siding at the meeting Tuesday to answer any questions they may have. Commissioner New stated the old jail (which is the brick building) on the courthouse square needed repairs. He was not interested in spending a lot of money but have the inmate construction detail restore the building to its former glory. Commissioner New made a motion to have the inmate construction detail restore the old jail. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner Davis asked, before any work is done to the building an okay would be obtained from the National Register of Historic Places, as the building is on the aforementioned register. The motion was unanimously passed. D7 Dozier Undercarriage and Exhaust Work The county administrator presented the following estimate from Yancey Brothers on the repairs to a dozier at public works. The administrator recommended the board accept the bid as Yancey Brothers would stand behind their work. Commissioner Wayne Davis made a motion to accept the estimate from Yancey Brothers on the repair of the dozier, as this would allow a warranty to go along with the repairs. Commissioner Johnny Davis seconded the motion. Discussion: Chairman McGraw asked what type of warranty went with the repair of the dozier. The county administrator said the parts were under warranty. Commissioner New wanted to know how the old the piece of equipment was. He was told it was not that old (a specific time frame was not given). The vote was unanimously approved. ---PAGE BREAK--- Louisville Downtown Development Authority Property Tax Waiver Request The Louisville Downtown Development Authority sent the following letter requesting a tax waiver on property located at 702 Mulberry Street, Louisville, Georgia. Commissioner Gonice Davis made a motion to grant the Louisville Downtown Development Authority’s request and waive the 2017 taxes in the amount of $436.98 on the property located at 702 Mulberry Street, Louisville, Georgia. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Louisville Fire Truck The county administrator stated the City of Louisville recently purchased a new fire truck and were looking to sell the fire truck they owned before the purchase. The truck in question is a 1988 Ford and the city wishes to sell the truck for $5,000. Commissioner Johnny Davis made a motion to purchase the 1988 Ford fire truck from the City of Louisville for the amount of $5,000. Commissioner Wane Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no public comments on agenda items. Executive Session No Executive Session items. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman ---PAGE BREAK--- Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING APRIL 9, 2019 7:00 P.M. This was the regular meeting for the month of April. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to table all reports. Commissioner New seconded the motion. The motion was unanimously approved. Consent Agenda Chairman McGraw read the Consent Agenda items. Motion to approve revisions to the Personnel Policy Motion to approve Inmate Detail Contract with the City of Thomson Motion to approve TIA Resolution of Support Motion to repair the Old Jail on the Courthouse Square Motion to approve contract with Yancey Brothers for repairs to D7 Dozier Undercarriage and Exhaust Work Motion to approve waiving the taxes in the amount of $436.98 on the property located at 702 Mulberry Street Motion to approve the purchase of a fire truck from the City of Louisville Commissioner Wayne Davis made a motion to approve the Consent Agenda. Commissioner New seconded the motion. The motion was unanimously approved. OLD BUSINESS Balusters on Courthouse Front Porch Dwon Giesbrecht of Heritage Siding, Inc. was in attendance to show the board samples of the polyurethane he would use on the courthouse balusters. The board received two bids, one from Heritage Siding in the amount of $10,700 and one from B. A. Johnson Construction Company, LLC in the amount of $14,250. The ---PAGE BREAK--- board opted at the work session to allow Mr. Giesbrecht an opportunity to come and bring a sample of the material he would use for the work. The bids are reflected here. Commissioner New made a motion to accept the bid from Heritage Siding, Inc for the amount of $10,700. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Easement at Law Enforcement Center The county attorney presented the following between Pineland and Jefferson County. The easement can be seen here in its entirety. Commissioner Wayne Davis made a motion to approve the underground fiber easement between the Jefferson County Board of Commissioners and Pineland Telephone Cooperative. Commissioner New seconded the motion. The motion was unanimously approved. Sweeper Machine The county administrator presented the cost to purchase a sweeper machine and a cost to rent the machine. No one knows the age of the sweeper they currently use, and it only has three thousand hours. The cost to ---PAGE BREAK--- purchase the machine is $27,500 and the cost to rent the machine is $ 56.33 per hour; $338 per day; $840 per week; and $2,231 per month. Commissioner Gonice Davis a made a motion to rent the sweeper on an as needed basis versus purchasing one out right. Commissioner New seconded the motion. The motion was unanimously approved. NEW BUSINESS JCCI and Jail Inmate Medical Contract The county administrator presented the following inmate medical contract for JCCI and the Law Enforcement Center with Southern Health Partners. ---PAGE BREAK--- Commissioner Gonice Davis made a motion to approve the medical contract with Southern Health Partners for the Jefferson County Correctional Institute and the Law Enforcement Center. Commissioner New seconded the motion. The motion was unanimously approved. Public Defender and Superior Court Budgets The county administrator presented the following budget for the public defender and the superior court. The county attorney will check to see what the county can and/or can’t do regarding the aforementioned request. The county attorney will have an answer for the board at next month’s meeting. Millage Rate for Hospital Supplement The county administrator presented the following information from Jefferson Hospital regarding the millage rate for the hospital supplement. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to table this item. Commissioner Wayne Davis seconded the motion. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted yes. Commissioner New voted no. Sale of Used Transit Van The county administrator presented the following information on a transit van the department wishes to sell on GOVdeals.com. Commissioner Johnny Davis made a motion to approve the sale of the 2004 transit van on govdeals.com. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Jessica Guy of Jefferson Hospital made comments and asked questions regarding agenda item a, JCCI and Jail Medical Contract. Executive Session No Executive Session items. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Attest: ---PAGE BREAK--- County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member