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JEFFERSON COUNTY COMMISSIONERS WORK SESSION OCTOBER 3, 2016 7:00 P.M. The purpose of the meeting was to prepare the agenda for the October meeting. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Commissioner Gonice C. Davis was absent. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. OLD BUSINESS Convenience Center Chairman McGraw enquired about the status of the convenience center. Commissioner Wayne Davis stated they were not ready to proceed with the convenience center at this time and the item should be tabled. NEW BUSINESS Renewal of Speed Detection Device Permit County Administrator, Adam Mestres, presented to the board a request from Sheriff Gary Hutchins regarding the renewal of the speed detection device permit. The permit is set to expire December 31, 2016 and a letter from the governing authority, which is the Jefferson County Board of Commissioners, requesting the renewal is required. Commissioner New made a motion to fulfill the request of the sheriff by providing the requested documentation for the renewal of the speed detection device permit. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Resolution 5311 DOT Grant County Administrator, Adam Mestres, presented information on a resolution for FY 18 5311 DOT Grant the transit department. The resolution would authorize the filing of an application with the Georgia Department of Transportation and the United States Department of Transportation for a grant for public transportation assistance under section 5311 of the Federal Transit Laws under Chapter 53 of Title 49 U.S.C. Commissioner Wayne Davis made a motion to approve the resolution for the 5311 DOT Grant. Commissioner New seconded the motion. The vote was unanimously passed. Surplus of County Vehicle County Administrator, Adam Mestres, made a request to declare a 2011 Ford E-350, 15 passenger van as surplus and donating it to the Bridges of Hope. The van has 226,000 plus miles and a cracked engine block, but the Bridges of Hope stated they had someone to make the necessary repairs. Commissioner Johnny Davis made a motion to proceed and allow the Bridges of Hope to assume total ownership of the 2011 Ford E-350, 15 passenger van; thereby releasing the county of any liability. Commissioner New seconded the motion. The vote was unanimously passed. 911 Computer Aided Dispatch Quote Two quotes were received on a computer aided dispatch system for 911; they are shown below: ---PAGE BREAK--- In the absence of the Emergency Services Director, James Anderson, the county administrator presented the quotes for the computer aided dispatch software. The county administrator and Mr. Anderson recommend the bid from EZ911; not only are they the low bid at $179,280 they also have more capability and are a Georgia based company. Mr. Mestres also proposed the system be purchased over time via financing options utilized in the past. Commissioner Johnny Davis made a motion to proceed with the purchase of the EZ911 software at a cost of $179,280.00 with financing done via ACCG and if that fails, utilize alternate means. Discussion: Commissioner New wanted to know where Southern Software was based. The county administrator explained the company was a CAD vendor, also based in North Carolina. The vote was unanimously passed. Paving of County Roads County Administrator, Adam Mestres, presented the cost estimate provided by Jerry Brinson of Moreland Altobelli on some of the unpaved roads in Jefferson County and a quote from Epps Brothers, Inc for paving the aforementioned roads. Mr. Mestres explained he asked for prime and surface for all roads on the list but Epps Brothers did not bid on Hannah Branch Road; he further explained, Epps Brothers does not do asphalt and they were not willing to sub it out. Mr. Mestres said he did a summary of the roads minus Hannah Branch Road and there was roughly a one thousand dollar difference. Commissioner Johnny Davis suggested waiting a year or so down the line and perhaps utilize LMIG to pave Hannah Branch Road. The tables reflect the prices given by Moreland Altobelli and Epps Brothers, Inc., the only road on this list that will not be done is Hannah Branch Road. Moreland Altobelli Epps Brothers Commissioner Wayne Davis made a motion to proceed with the roads listed minus Hannah Branch Road. Commissioner Johnny Davis seconded the motion. The vote was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Carl Wagster made public comments regarding the 911 software and Jimmy Kitchens made comments regarding the convenience center/dumpsites. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman H. G. Thomas New, Member ---PAGE BREAK--- Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING OCTOBER 11, 2016 7:00 P.M. This was the regular scheduled meeting for the month of October. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. County Administrator, Adam Mestres, was absent. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to forgo the reports. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Consent Agenda There were no Consent Agenda items. OLD BUSINESS The items listed as Old Business were reviewed at the work session in the previous week, but because all commissioners were not present, the items were not eligible for Consent Agenda. Therefore, all were revisited and approved with little to no discussion. Convenience Center Commissioner Wayne Davis made a motion to table the convenience center discussion until a later date. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Renewal of Speed Detection Device Permit Commissioner New made a motion to fulfill the request of the sheriff by providing the requested documentation for the renewal of the speed detection device permit. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Resolution 5311 DOT Grant Commissioner Wayne Davis made a motion to approve the 5311 DOT Grant Resolution for transit. Commissioner New seconded the motion. The vote passed unanimously. Surplus of County Vehicle Commissioner Johnny Davis made a motion to surplus a 2011 Ford E-350, 15 passenger van, donate it to the Bridges of Hope, and remove all county insurance from the vehicle. Commissioner New seconded the motion. The vote was unanimously passed. 911 Computer Aided Dispatch Quote Commissioner Johnny Davis made a motion to accept the quote from EZ911 in the amount of $179,280. Commissioner New seconded the motion. The vote was unanimously passed. ---PAGE BREAK--- Paving of County Roads Commissioner Wayne Davis made a motion to proceed with the paving of the following county roads utilizing Epps Brothers Inc.: Ways Grove Church Road, Charlie Road, Anna Road, Stapleton Acres, Kingston Drive, and Usry Place Road. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. NEW BUSINESS Library Board Appointment Carol Taylor, Director of the Jefferson County Library System sent the following notification to the board of commissioners. According to Commissioner Gonice Davis, Mr. Shaun Latimore has relocated to the area and can therefore finish his unexpired term. Commissioner Gonice Davis made a motion to reappoint Shaun Latimore to the Library Board to fulfill his unexpired term, which ends June 30, 2018. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Planning and Zoning Board Appointment Commissioner Gonice Davis made a motion to appoint Mr. Arthur Braddy to the Planning and Zoning Board. Mr. Braddy will fulfill the unexpired term, which ends May 20, 2018, of Mr. Lee Shellman who passed away August 18, 2016. Commissioner New seconded the motion. The vote was unanimously passed. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. Proclamation – Carl Wagster Chairman McGraw and the board of commissioners presented Mr. Carl Wagster with a proclamation and a letter honoring his years of service in Jefferson County. Sheriff Gary Hutchins also presented Mr. Wagster with a plaque honoring his service. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member ---PAGE BREAK--- Johnny A. Davis, Member Charles Wayne Davis, Member