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JEFFERSON COUNTY COMMISSIONERS WORK SESSION AUGUST 1, 2016 7:00 P.M. The purpose of the meeting was to prepare the agenda for the August meeting. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. County Administrator, Adam Mestres, was absent. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner New made a motion to amend the agenda by adding as items e and f (Park and Jefferson County/Washington County Line respectively) to the agenda as New Business items. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimously passed. OLD BUSINESS Convenience Center Test Run Chairman McGraw presented information regarding the county implementing a convenience center. The item was tabled until the regular meeting August 9th thereby allowing Commissioner Wayne Davis an opportunity to compile information and share it with the board. FY17 LMIG Road List Commissioner Gonice Davis shared with the board the chosen road from his district to procure repairs utilizing the LMIG funds. Commissioner Gonice Davis made a motion to add Pinetucky Road to the list of roads procuring repairs via LMIG. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Library Board Appointment The Library Board appointment was tabled until the August 9th regular meeting. Planning & Zoning Board Appointment The Planning & Zoning Board appointment was tabled until the August 9th regular meeting. Park at T. E. Buchanan Road Commissioner New brought to the board a suggestion to fence the portion of the property on T. E. Buchanan Road that has been cleared off. This item was tabled until the August 9th regular meeting. Jefferson County/Washington County Line Commissioner New asked the property at the Jefferson County/Washington County line be surveyed so that they may determine the exact place of the boundary. After some discussion, Commissioner New stated he would pay for it himself. NEW BUSINESS Planning & Zoning Rezoning Approval Parcel 0070-021 Planning and Zoning Chairman, Charles Pitts, submitted a letter recommending/requesting a change in zoning to Parcel # 0070-021. The property is now listed as residential, the owners of the property are requesting a change from the aforementioned residential to commercial. The request can be found in the letter on the next page. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to accept the recommendation from the Planning and Zoning Board. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Trash Truck Bid Chairman McGraw presented bids, for discussion purposes only, on a trash truck from McNeilus Truck and Manufacturing Inc. and Carolina Environmental Systems, Inc. The purchase of this item was tabled until the August 9th regular meeting. Moreland Altobelli FY17 Consultant Services Renewal Chairman McGraw presented the annual FY17 consultant services renewal with Moreland Altobelli; the rates are the same as the FY 15 rates. Commissioner New made a motion to approve the FY 17 consultant services renewal. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no scheduled comments on agenda items. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member ---PAGE BREAK--- JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING AUGUST 9, 2016 9:00 A.M. This was a Public Hearing for the tentative mill increase. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the hearing to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Mill (Tax) Increase County Administrator, Adam Mestres, opened the floor for discussion with questions and/or comments from the board and the floor regarding the tentative one mill increase, which would increase the mill from 15.102 to 16.102. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING AUGUST 9, 2016 6:00 P.M. This was the second Public Hearing for the tentative mill increase. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the hearing to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. ---PAGE BREAK--- Mill (Tax) Increase County Administrator, Adam Mestres, opened the floor for discussion with questions and/or comments from the board and the floor regarding the tentative one mill increase, which would increase the mill from 15.102 to 16.102. Chairman McGraw closed the hearing. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING AUGUST 9, 2016 7:00 P.M. This was the regular scheduled meeting for the month of July. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Chairman McGraw gave the chairman’s report; EMS Director, Carl Wagster, gave the ambulance report and introduced the young man to take his place once he retires, Chad Parker; Code Enforcement Officer/Building Inspector, Jimmy Kitchens gave the building Department and Code Enforcement Report; and Emergency Services Director, Jim Anderson gave the Emergency Services Report. Consent Agenda Chairman McGraw read the following Consent Agenda items: Motion to accept Planning and Zoning’s recommendation--rezone parcel 0070 021-RA to C2 Motion to accept the FY 17 Moreland Altobelli Consultant services renewal Motion to accept FY 17 LMIG road list ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt the Consent Agenda item. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. OLD BUSINESS Convenience Center Test Run The board discussed the tentative opening of a convenience center for the county. Commissioner Wayne Davis shared pictures of convenience centers from Berkely and Orangeburg Counties. Chairman McGraw suggested the commissioners view the pictures, etc., provided by Commissioner Wayne Davis. The site would be on US 1 just outside Louisville and the center will allow oil, plastic, glass, and etc. to be dumped. Hopefully the board will be able to go with this at the next meeting. Library Board Appointment Commissioner Wayne Davis made a motion to appoint Jan Wren to the Library Board. Ms. Wren will replace Ms. Jane Chance on the board and serve for a term of three years with her term expiring June 30, 2019. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Planning & Zoning Board Appointment Commissioner Tommy New made a motion to appoint Ms. Kimberley Williams to the Planning & Zoning Board. Ms. Williams will replace Mr. William (Billy) Jordan on the board and fulfill his unexpired term which comes to an end June 30, 2017. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Park at T. E. Buchanan Road Commissioner New suggested the board erect a fence on the property the county owns on T. E. Buchanan Road and place benches at the Civil War marker where people can sit, relax and enjoy the spot. After much discussion, the board opted to travel to Orangeburg, South Carolina to view that park and garner ideas for a tentative park here in Jefferson County. Trash Truck Bid County Administrator, Adam Mestres, presented the board with two bids on a trash truck. The bids were from McNeilus Truck and Manufacturing Inc. and Carolina Environmental Systems, Inc. McNeilus Truck and Manufacturing submitted a bid of $233,585 and Carolina Environmental Systems submitted a bid of $232,248. The specifications for both bids are listed below. McNeilus Truck Carolina Environmental Systems After reviewing the bids and the specifications, the county administrator recommended the board purchase the garbage truck from McNeilus for $233,585 with monies from the landfill fund. Commissioner Johnny Davis made a motion to accept the county administrator’s recommendation and purchase the trash truck from McNeilus for $233,585 with capital from the landfill fund. Commissioner New seconded the motion. The vote was unanimously passed. ---PAGE BREAK--- NEW BUSINESS BB&T Finance Proposal for Motor Graders County Administrator. Adam Mestres, presented finance proposal from BB&T for the purchase of two motor graders. The amount covered in the proposal was $562,410 for a period of sixty months at a rate of 1.18%, with the funds split between TIA and SPLOST. The county administrator recommended the board approve the proposal along with the resolution. Commissioner Johnny Davis made a motion to accept the proposal from BB&T at a rate of 1.18% with the funding split between TIA and SPLOST. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Purchase Secure Tech System for Tax Commissioner/Assessor Office County Administrator, Adam Mestres presented to the board, a recommended proposal for a security system at the tax commissioner/tax assessor office. The proposal is shown below for the recommended security system. This system would work in conjunction with the current system at the county courthouse. Commissioner New made a motion to accept the recommended proposal from WAVE Plus for the security system at the county courthouse. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. 2017 CDBG The county administrator shared the county’s efforts to be apply for a CDBG (Community Development Block Grant) for 2017 to perhaps repair or build another building to house the training center. Commissioner Wayne Davis made a motion to proceed with an architect to look at the feasibility of remodeling the current structure or building a new edifice. Commissioner Gonice Davis seconded the motion. The vote was unanimously approved. Recreation Karate Program Addition The county administrator shared a request from the recreation department on the implementation of a karate program. The instructor will be local business owner, Bill Snider; Mr. Snider volunteered the use of his equipment, which would be a cost savings for the county. Commissioner New made a motion to approve a karate program at the recreation department. Commissioner Johnny Davis seconded the motion. The vote was unanimously approved. Award Contract for Roof Replacement at Health Department The county administrator presented information on the roof replacement at the health department. Architectural firm, Carter Watkins Architects Associates Inc., was consulted on the type of roof the building needed. Based on their recommendation an RFP was sent out and two bids were acquired; Bone Dry Roofing submitted a bid for $69,570 and Roof Management submitted a bid for $95,000. After reviewing the bids, ---PAGE BREAK--- Carter Watkins recommended the county utilize the services of Bone Dry Roofing. Commissioner New made a motion to accept the recommendation of Carter Watkins Architects Associates Inc. and accept the bid from Bone Dry Roofing, with the health department responsible for half of the cost and the county responsible for the remainder. Commissioner Gonice Davis seconded the motion. The vote was unanimously approved. Hospital Non-Binding Referendum Resolution The county attorney presented the following resolution on behalf of the local hospital. The hospital is requesting the board of commissioners increase the millage rate by three mills to garner funds to assist with day to day operations. This resolution is the first step in having this item placed on the ballot in March 2017. Commissioner New made a motion to adopt the non-binding referendum resolution. Commissioner Gonice Davis seconded the motion. The vote was unanimously approved. Adopt Final Millage Rate for Tax Year 2016 The county administrator presented the following computation of the millage rate to the board. Mr. Mestres explained the school board adopted their millage rate earlier in the evening; their unanimously approved millage rate is 14.78, up from 14.768. And while the jurisdiction of the school board’s setting of their millage rate is beyond the board of commissioners; the aforementioned board does have to approve the school board’s millage rate showing up on the county’s tax bill. Commissioner New made a motion to increase the county’s millage rate from 15.102 to 16.102 for 2016 tax year. Commissioner Gonice Davis seconded the motion. The vote was unanimously approved. Chairman McGraw recognized Mr. Steve Widener the current CEO at Jefferson Hospital. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. ---PAGE BREAK--- Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member